Guidance
PTQ Outcomes: Assessment Reference Information file format
Updated 18 September 2024
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| Name | Description | Position | Validation Regular Expression | Description of Regular Expression |
|---|---|---|---|---|
| ReportingDate | Date the file was due to be submitted to Ofqual regardless of when it was actually uploaded (this date will be made available by Ofqual). | 1 | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day (2 digits) |
| AcademicYear | The academic year which this data submission relates to (defined as 1 September to 31 August). For example, “2021-2022”. | 2 | ^(20)\d\d[-](20)\d\d $ | The academic year in the following format: start year (4 digits), a dash, end year (4 digits) Format accepted yyyy-yyyy |
| AwardingOrganisation | Name of the awarding organisation | 3 | ^.{1,100}$ | 1 to 100 characters accepted |
| QualificationNumber | This should be the unique identifier for the qualification as it appears in Ofqual’s Register of Regulated qualifications, e.g. 123/1234/1. If the assessment is linked to more than one qualification then please add a row for each qualification the assessment is related to. | 4 | ^.{1,10}$ | Valid Qualification Number. 1 to 10 characters accepted. |
| AssessmentCode | Unique identifier for the assessment, generated by the AO. Each individual assessment must have a unique code – codes should not be shared across different assessments. By ‘assessment’, we mean the actual assessment tasks (tests, portfolios, etc.) that have been taken by learners. This could also be understood as the lowest level of granularity within a qualification where marking and/or grading occurs[footnote 1]. We are not referring to teaching units (although units might only contain one assessment). When one unit is assessed by one assessment, please provide the URN (Unit Reference Number). Otherwise please provide a unique identifier for each individual assessment as defined above. Aside from when specifications change, this code should remain consistent over time. | 5 | ^.{1,50}$ | 1 to 50 characters accepted |
| AssessmentTitle | Title for the assessment assigned by the awarding organisation | 6 | ^.{1,150}$ | 1 to 150 characters accepted |
| AssessmentType | To indicate the type of assessment. Accepted values: Internal, external Internal assessment means set and/or marked by centres. External assessment means externally set and marked. | 7 | ^(Internal|External)$ | Accepted values: Internal, External |
| AssessmentSchedule | The manner in which the assessment is taken (for tests/exams only). Accepted values: Timetabled: the test/exam can only betaken on a specified date set by the AO On-demand non-sessional: the test/exam can be taken at any time during the year On-demand sessional: the test/exam can be taken at any time within exam windows specified by AOs Mixed schedule: where parts of the test/exam use one schedule, and other parts another -2 accepted for internal assessment | 8 | ^(Timetabled|On-demand non-sessional|On-demand sessional|Mixed schedule|-2)$ | Accepted Values: Timetabled, On-demand non-sessional, On-demand sessional, Mixed schedule, -2 |
| AssessmentMethod | Description of the assessment method. If multiple assessment methods are used, please use the value “Mixed”. Please choose the most appropriate one. | 9 | ^(Aural assessment|Coursework|Eassessment|Multiple choice examination|Oral examination|Portfolio of evidence|Practical demonstration/assignment|Practical examination|Task-based controlled assessment|Written examination|Mixed)$ | Accepted Values: Aural assessment, Coursework, E-assessment, Multiple choice examination, Oral examination, Portfolio of evidence, Practical demonstration/assignment, Practical examination, Task-based controlled assessment, Written examination, Mixed |
| DeliveryMode | Mode of the primary assessment method used. Please choose the most appropriate one. | 10 | ^(Paper based|Computer based|Face to face|Remote|Product based|Mixed – including computer based|Mixed – not including computer based|Not specified)$ | Accepted Values: Paper based, Computer based, Face to face, Remote, Product based, Mixed – including computer based, Mixed – not including computer based, Not specified |