Guidance
Appeals: guide to the data submission process
Updated 2 September 2022
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| Name | Description | Position | Validation Regular Expression | Description of Regular Expression |
|---|---|---|---|---|
| Exam Series | Exam series data relates to, for example June 2021 | 1 | ^(June|November|January)([ ][0-9][0-9][0-9][0-9])$ | Full month name of exam series and year. |
| Reporting Date | Date the file was due to be submitted regardless of when it was actually uploaded. Format accepted 120 ODBC canonical yyyy-mm-dd. | 2 | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day (2 digits). |
| Awarding Organisation | Name of the awarding organisation | 3 | ^.{1,100}$ | 1 to 100 characters accepted |
| Case Ref No. | Unique identifier for appeal case. Awarding organisations to supply unique identifier in any appropriate format. | 4 | ^.{1,25}$ | 1 to 25 characters accepted |
| Centre No. | Centre number (NCN) | 5 | ^\d{1,5}$ | Up to 5-digit integer accepted. -2 accepted where current stage of appeal is Pre-Stage 1 and the centre number is unknown |
| Unique Candidate Identifier | Unique Candidate Identifier (UCI) | 6 | ^.{1,13}$ | Alpha numeric 13 characters accepted. This field can also be used for unique centre staff identifier where relevant. -2 accepted where current stage of appeal is Pre-Stage 1 and UCI is unknown |
| QAN | Qualification Accreditation Number, for example 123/1234/1 | 7 | ^.{1,10}$ | 1 to 10 characters accepted. -2 accepted where current stage of appeal is Pre-Stage 1 |
| Specification title | Specification title also known as subject title | 8 | ^.{1,150}$ | 1 to 150 characters accepted. -2 accepted where current stage of appeal is Pre-Stage 1 |
| Specification code | Specification code also known as Subject Award Code and Cash-in Code | 9 | ^.{1,7}$ | 1 to 7 characters accepted. -2 accepted where current stage of appeal is Pre-Stage 1 |
| Specification Tier | To indicate if specification has tiering. N for No Y for Yes | 10 | ^(N|Y|-2)$ | One of the following list: N, Y -2 accepted where current stage of appeal is Pre-Stage 1 |
| Tier | To indicate the specification tier if applicable. F for Foundation H for Higher | 11 | ^(F|H|-2)$ | One of the following list: F, H -2 accepted where not applicable. -2 accepted where current stage of appeal is Pre-Stage 1 |
| Qualification level | Level of qualification, for example GCSE | 12 | ^(GCSE|GCSE linear|GCSE full course|GCSE short course|AS|A level|Project L1|Project L2|Project L3|AEA|-2)$ | One of the following list: GCSE, GCSE linear, GCSE full course, GCSE short course, AS, A level, Project L1, Project L2, Project L3 or AEA. -2 accepted where current stage of appeal is Pre-Stage 1 |
| Date received | Date received | 13 | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ | DATETIME in the following format: year (4 digits), a dash, month (2 digits), a dash, day (2 digits), a space, hour (2 digits), a colon, minutes (2 digits), a colon, seconds (2 digits). If time is not recorded please just submit a date yyyy-mm-dd. |
| Date completed | Date completed. For appeals progressed to Stage 1 or 2, defined as the date when an appeal is completed and decision letter is sent. For Pre-Stage 1 appeals, the date when a response was sent to the parent, candidate or centre. | 14 | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ | DATETIME in the following format: year (4 digits), a dash, month (2 digits), a dash, day (2 digits), a space, hour (2 digits), a colon, minutes (2 digits), a colon, seconds (2 digits). 2999-12-31 00:00:00.000 accepted for appeals still in process. If time is not recorded please just submit a date yyyy-mm-dd. |
| Nature of appeal | Nature of appeal | 15 | ^( Malpractice| Maladministration|Review of moderation - procedural|Review of moderation - marking error|Review of Marking - procedural|Review of marking - marking error|Reasonable adjustment or special consideration|-2)$ | Accepted values: Malpractice Maladministration Review of moderation - marking error Review of moderation - procedural Review of marking - procedural Review of marking - marking error Reasonable adjustment or special consideration -2 accepted where current stage of appeal is Pre-Stage 1 and nature of appeal is unknown |
| Current stage of appeal | Current stage of appeal at the time data reported | 16 | ^(Pre-Stage 1| Stage 1|Stage 2|N/A - referred to EPRS)$ | Accepted values: Pre-Stage 1 Stage 1 Stage 2 N/A - referred to EPRS |
| What stage was appeal resolved | Stage appeal was resolved | 17 | ^(Pre-Stage 1| Stage 1|Stage 2|With AO but still in process|N/A - referred to EPRS|Remitted back to AO from EPRS)$ | Accepted values: Pre-Stage 1 Stage 1 Stage 2 With AO but still in process N/A - referred to EPRS Remitted back to AO from EPRS |
| Appeal upheld | To indicate if the appeals was upheld | 18 | ^(Y|N|TBC|-2)$ | Y, N, or TBC accepted values -2 accepted where current stage of appeal is Pre-Stage 1 |
| Reason appeal did not proceed | For Pre-Stage 1 appeals only, to indicate the reason why the appeal did not progress to Stage 1 | 19 | ^(withdrawn by centre|Invalid grounds|No ROMM application|Cancelled by AO|Invalid application|-2)$ | Accepted values: Withdrawn by centre Invalid grounds No ROMM application Cancelled by AO Invalid application -2 expected where Current stage of appeal is not Pre-stage 1 |
| Pre Appeal unit raw mark | Raw mark at beginning of appeal | 20 | ^\d{1,3}$ | Three-digit integer accepted. NB: Mark at beginning of Appeals stage rather than original mark. For example, original mark of 44, changed to 46 at review of marking stage but candidate still went on to appeals stage Ð awarding organisation should enter 46. -2 accepted for teacher appeals and where current stage of appeal is Pre-Stage 1. |
| Post Appeal raw mark | Raw mark after appeal | 21 | ^\d{1,3}$ | Three-digit integer. -2 accepted where the post appeal raw mark is unknown. -2 accepted for teacher appeals and where current stage of appeal is Pre-Stage 1. |
| Pre Appeal unit UMS | Unit UMS at beginning of appeal | 22 | ^\d{1,3}$ | Three-digit integer accepted. A float value also accepted for a three-digit integer with up to two decimal places. -2 accepted for subjects that do not convert to UMS. NB: Mark at beginning of Appeals stage rather than original mark. For example, original mark of 44, changed to 46 at review of marking stage but candidate still went on to appeals stage Ð awarding organisation should enter 46. -2 accepted for teacher appeals and where current stage of appeal is Pre-Stage 1. |
| Post Appeal UMS | Unit UMS after appeal | 23 | ^\d{1,3}$ | Three-digit integer accepted. A float value also accepted for a three-digit integer with up to two decimal places. -2 accepted for subjects that do not convert to UMS or value unknown. -2 accepted for teacher appeals and where current stage of appeal is Pre-Stage 1. |
| Pre Appeal qualification UMS (modular) / Scale score (linear) | Qualification mark at beginning of appeal | 24 | ^\d{1,3}$ | Three-digit integer accepted. Float also accepted for a three digit integer with up to two decimal places. -2 accepted for subjects that do not convert to UMS. Note: Candidates with an appeal that involves multiple units/ components on the same specification should have consistent original qualification UMS across all units. NB: Mark at beginning of Appeals stage rather than original mark. For example, original mark of 44, changed to 46 at review of marking stage but candidate still went on to appeals stage Ð awarding organisation should enter 46. -2 accepted for teacher appeals and where current stage of appeal is Pre-Stage 1. |
| Post Appeal qualification UMS (modular) / Scale score (linear) | Qualification mark after appeal | 25 | ^\d{1,3}$ | Three-digit integer accepted. A float value also accepted for a three-digit integer with up to two decimal places. -2 accepted for subjects that do not convert to UMS or value unknown. Note: Candidates with an appeal that involves multiple units/components on the same specification should have consistent post qualification UMS across all units. -2 accepted for teacher appeals and where current stage of appeal is Pre-Stage 1. |
| Pre Appeal qualification grade | Qualification grade at beginning of appeal | 26 | ^(A*|A*A*|A*A|A Star| A Star A Star| A Star A|AA|AB|BB|BC|CC|CD|DD|DE|EE|EF|FF|FG|GG|UU|A|B|C|C*|D|E|F|G|U|X|1|2|3|4|5|6|7|8|9|1-1|2-1|2-2|3-2|3-3|4-3|4-4|5-4|5-5|6-5|6-6|7-6|7-7|8-7|8-8|9-8|9-9|-2)$ | One of the following list: Merit, Distinction, A*, A Star, A*A*, A Star A Star, A*A, A Star A, AA*, AA, AB, BB, BC, CC, CD, DD, DE, EE,EF, FF, FG, GG, A, B, C, C*, D, E, F, G, U, X, 9-1, 9-9 to 1-1 and any of the grades listed, followed by a number from 1 to 5 (for example C3) -2 also accepted for unknown or not applicable value. NB: Qualification grade at beginning of appeals stage rather than original grade. For example, original grade D, changed to C at review of marking stage, but candidate still went on to appeals stage Ð awarding organisation should enter C. -2 accepted for teacher appeals and where current stage of appeal is Pre-Stage 1. |
| Post Appeal qualification grade | Qualification grade after appeal | 27 | ^(A*|A*A*|A*A|A Star| A Star A Star| A Star A|AA|AB|BB|BC|CC|CD|DD|DE|EE|EF|FF|FG|GG|UU|A|B|C|C*|D|E|F|G|U|X|1|2|3|4|5|6|7|8|9|1-1|2-1|2-2|3-2|3-3|4-3|4-4|5-4|5-5|6-5|6-6|7-6|7-7|8-7|8-8|9-8|9-9|-2)$ | One of the following list: Merit, Distinction, A*, A Star, A*A*, A Star A Star, A*A, A Star A, AA*, AA, AB, BB, BC, CC, CD,DD, DE, EE,EF, FF, FG, GG, A, B, C, C*, D, E, F, G, U, X, 9-1, 9-9 to 1-1 and any of the grades listed, followed by a number from 1 to 5, for example. C3. -2 also accepted for unknown or not applicable value. -2 accepted for teacher appeals and where current stage of appeal is Pre-Stage 1. |
| Unit code | Unit code | 28 | ^.{1,10}$ | 1 to 10 characters accepted. Note: If a unit has sub-components, they should be identifiable from a unique value within the unit code, for example MA02 1, MA02 2. -2 accepted where not available or not applicable and where current stage of appeal is Pre-Stage 1. |
| Date script requested | Date script requested (at any stage during the post-results service process) | 29 | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ | DATETIME in the following format: year (4 digits), a dash, month (2 digits), a dash, day (2 digits), a space, hour (2 digits), a colon, minutes (2 digits), a colon, seconds (2 digits). Where not applicable or for appeals that have not had a script request, a value of 2999-12-31 00:00:00.000 may be entered. If time is not recorded please just submit a date yyyy-mm-dd. |
| Date reason requested | Date reason requested | 30 | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ | DATE in the following format: year (4 digits), a dash, month (2 digits), a dash, day (2 digits) Where not applicable or for appeals where the reason was not requested a value of 2999-12-31 may be entered |