Guidance
TQ Access Arrangements - File format
Updated 21 January 2022
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| Name | Description | Position | Validation Regular Expression | Description of Regular Expression / Accepted values |
|---|---|---|---|---|
| ReportingDate | Date the file was due to be submitted to Ofqual regardless of when it was actually uploaded (this date will be made available by Ofqual) | 1 | ^(0[1-9]|[12][0-9]|3[01])[/](0[1-9]|1[012])[/](20)\d\d$ or ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ | The date in the following format: day (2 digits), forward slash, month (2 digits), forward slash, year (4 digits), or: year (4 digits), a dash, month (2 digits), a dash, day (2 digits) |
| AwardingOrganisation | Acronym of the awarding organisation (AO) | 2 | ^.{1,100}$ | A valid AO Acronym. 1 to 100 characters accepted Note: value must be consistent within the file. |
| QualificationNumber | Unique identifier for the TQ as it appears in Ofqual’s Register of Regulated qualifications | 3 | ^.{1,10}$ | Valid Qualification Number. 1 to 10 characters accepted |
| ULN | Unique Learner Number | 4 | ^.{0000000001,9999999999}$ | A numeric value between 0000000001 and 9999999999 |
| UCI | Unique Candidate Identifier | 5 | ^.{1,13}$ | A valid Unique Candidate Identifier Note: enter -2 if not available |
| UKPRN | UK Provider Reference Number | 6 | ^.{10000000,99999999}$ | A numeric value between 10000000 and 99999999 |
| NCN | Centre ID – National Centre Number | 7 | ^\d{1,5}$ | Up to 5-digit integer Note: enter -2 if not available |
| AccessArrangementType | Type of access arrangement | 8 | ^(25% extra time|Oral Language Modifier|Alternative accommodation|Bilingual dictionary with extra time|Practical assistant for practical assessments|Coloured/enlarged paper|Practical assistant for written papers|Computer reader/reader|Scribe/speech recognition|Extra time over 25%|Sign Language Interpreter|Other)$ | Accepted values: • 25% extra time • Oral Language Modifier • Alternative accommodation • Bilingual dictionary with extra time • Practical assistant for practical assessments • Coloured/enlarged paper • Practical assistant for written papers • Computer reader/reader • Scribe/speech recognition • Extra time over 25% • Sign Language Interpreter • Other |
| RequestDate | Date when request for access arrangement was made | 9 | ^(0[1-9]|[12][0-9]|3[01])[/](0[1-9]|1[012])[/](20)\d\d$ or ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ | Accepted values: • 25% extra time • Oral Language Modifier • Alternative accommodation • Bilingual dictionary with extra time • Practical assistant for practical assessments • Coloured/enlarged paper • Practical assistant for written papers • Computer reader/reader • Scribe/speech recognition • Extra time over 25% • Sign Language Interpreter • Other |
| DecisionDate | Date when the application was accepted or rejected | 10 | ^(0[1-9]|[12][0-9]|3[01])[/](0[1-9]|1[012])[/](20)\d\d$ or ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ | Accepted values: • 25% extra time • Oral Language Modifier • Alternative accommodation • Bilingual dictionary with extra time • Practical assistant for practical assessments • Coloured/enlarged paper • Practical assistant for written papers • Computer reader/reader • Scribe/speech recognition • Extra time over 25% • Sign Language Interpreter • Other |
| Status | Status of the application | 11 | ^(Accepted|Rejected|Pending)$ | Accepted values: •Accepted •Rejected •Pending |
| RejectionReason | Reason for rejection (where applicable) | 12 | ^(Candidate doesn’t meet requirements|Centre doesn’t have proof of candidates meeting requirements)$ | Accepted values: • 25% extra time • Oral Language Modifier • Alternative accommodation • Bilingual dictionary with extra time • Practical assistant for practical assessments • Coloured/enlarged paper • Practical assistant for written papers • Computer reader/reader • Scribe/speech recognition • Extra time over 25% • Sign Language Interpreter • Other |
| TemporaryOrLongTermCondition | Binary field to describe the reason behind the need for an access arrangement | 13 | ^(Temporary|Long-term)$ | Accepted values: • 25% extra time • Oral Language Modifier • Alternative accommodation • Bilingual dictionary with extra time • Practical assistant for practical assessments • Coloured/enlarged paper • Practical assistant for written papers • Computer reader/reader • Scribe/speech recognition • Extra time over 25% • Sign Language Interpreter • Other |
| AssessmentSeries | Assessment series data relates to, for example June 2023, where applications are for one series only | 14 | ^(June)([][0-9][0-9][0-9][0-9])$ | Accepted values: • 25% extra time • Oral Language Modifier • Alternative accommodation • Bilingual dictionary with extra time • Practical assistant for practical assessments • Coloured/enlarged paper • Practical assistant for written papers • Computer reader/reader • Scribe/speech recognition • Extra time over 25% • Sign Language Interpreter • Other |
| StartDate | Start date of the granted application | 15 | ^(0[1-9]|[12][0-9]|3[01])[/](0[1-9]|1[012])[/](20)\d\d$ or ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ | Accepted values: • 25% extra time • Oral Language Modifier • Alternative accommodation • Bilingual dictionary with extra time • Practical assistant for practical assessments • Coloured/enlarged paper • Practical assistant for written papers • Computer reader/reader • Scribe/speech recognition • Extra time over 25% • Sign Language Interpreter • Other |
| EndDate | Approval valid until this end date | 16 | ^(0[1-9]|[12][0-9]|3[01])[/](0[1-9]|1[012])[/](20)\d\d$ or ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ | Accepted values: • 25% extra time • Oral Language Modifier • Alternative accommodation • Bilingual dictionary with extra time • Practical assistant for practical assessments • Coloured/enlarged paper • Practical assistant for written papers • Computer reader/reader • Scribe/speech recognition • Extra time over 25% • Sign Language Interpreter • Other |