Transparency data
Department for Transport information asset register
Updated 19 April 2022
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| Asset Name | Description of Asset | Personal Data? | No of Records | Public |
|---|---|---|---|---|
| Clarity Travel Management | Contract for the department to book travel and accommodation | Yes | 1,001 - 10,000 | No |
| On The Spot (OTS) Database | Data from a study concerned with the causes and consequences of road traffic accidents, including measurements taken at the scenes of accidents, damage to vehicles, injuries to occupants involved and the investigators' conclusions of those investigations. The asset does not directly identify individuals. | Yes | None | Yes |
| Road Accident In Depth Studies (RAIDS) | Legacy data from the DfT OTS, CCIS, Highways England and HVCIS accident studies. It contains measurements taken at the scene of accidents, damage to vehicles, injuries to persons involved in the accidents and the investigators' conclusions of the investigations. The data entered in the database is anonymised on entry and contains no information that directly identifies an individual. The HEFDB is also included in the database. | No | 10,001 - 100,000 | Yes |
| The Question bank | A spreadsheet collating of all questions asked by DfT Family and stakeholders on quantitative surveys | No | 1,001 - 10,000 | Yes |
| NDPB Membership Application Papers (TF and BTPA) | Personal information on candidates applying for public appointments at Transport Focus & The British Transport Police Authority. | Yes | About 200 | No |
| Occupational Health Service Workstation Adjustments records | Workplace assessments for people who may need workplace adjustments for medical reasons. | Yes | About 250 | No |
| AMEY Helpdesk Database | List of all the logged calls reporting faults found in GMH | Yes | 100,001 - 500,000 | No |
| Chapter | Chapter - Correspondence and PQ handling system - storing records of correspondence and emails addressed to Ministers from MPs and members of the public and PQs addressed to Ministers by Members of Parliament. | Yes | 100,001 - 500,000 | No |
| MAIB Forensically copied evidence | Marine Accident Investigation Branch (MAIB) - Any sort of electronic data gathered in the course of an investigation including: hard drives; e-mail streams; electronic chart/GPS downloads | Yes | 1001 - 10000 | Yes |
| MAIB Incoming Post Log | Record of correspondence received by the Marine Accident Investigation Branch (MAIB). | Yes | 1001 - 10000 | Yes |
| European Maritime Casualty Information Platform (EMCIP) - Previously Marine Incident Database System (MIDS | Information collected as part of an accident investigation. | No | 100001 - 100000 | Yes |
| MAIB Primary VDR evidence | Downloads from Voyage Data Recorders (VDRs) containing information about vessel's speed; heading; radar images; engine and steering settings; and audio/video recordings | No | 501 - 1000 | Yes |
| MAIB Publications data | Draft reports; diagrams and images. | No | 501 - 1000 | Yes |
| MAIB Published evidence | Draft reports; diagrams and images. | No | 501 - 1000 | Yes |
| MAIB Ship database | The database contains details of ships that may have been the subject of a Marine Accident Investigation Branch (MAIB) investigation; or which were third parties in an incident but supplied; for example; VDR downloads to assist with an investigation. | No | 501 - 1000 | Yes |
| Marine Accident Investigation Branch e-mail | An access email system. | Yes | 1001 - 10000 | Yes |
| Marine Accident Investigation System (MAISY) | Case management system including electronic data, photographs, correspondence, and contact details. | Yes | 1001 - 10000 | Yes |
| MAIB Contacts address book | Marine Accident Investigation Branch (MAIB) Outlook-based list of contacts | Yes | 501 - 1000 | Yes |
| HRBP report | A collection of data to enable workforce planning, refreshed and re-run on a monthly basis. | Yes | 100000 | No |
| Access Control System Database | Database of staff with a valid/current and expired security passes to GMH and contains data going back some time (some years, try to find out) of access swipes throughout GMH. | Yes | 1,001 - 10,000 | No |
| ARIS Software | ARIS software the asset is a tool for the logging, and management of business processes and contains templates used to support these processes. | No | None | No |
| Legal SI Mail merge Database | Internal DfT and Highways agency contacts (details include; names, addresses and phone numbers) | No | 51 - 100 | No |
| Consultation Responses on Individual Projects | Record of consultation responses for all projects relating to traffic regulations | Yes | 1,001 - 10,000 | Yes |
| Database of Traffic Signs Casework | Details of traffic signs authorisations issued to authorities | Yes | 1,001 - 10,000 | Yes |
| Drug driving alternative evidence matrices | External research - testing for drug driving blood samples. | No | Not stated | Yes |
| Tonnage Tax training commitment Database | A record of sipping companies and their cadets. | Yes | 101 - 1,000 | Yes |
| TRANMAN | Fleet management database, including stock control and accident management | Yes | 101 - 1,000 | No |
| RAIB Tardis (Investigation) | Train Accident Reporting Database & Investigation System (TARDIS) - Rail Accident Investigation Database, Database used to track the stages of an investigation, sort/store and recall documents used to produce investigation reports. | Yes | 1001 - 10,000 | Yes |
| Evidence Management System (EMS) | Tracks evidence requiring extra secure storage. Likely to include items more sensitive in nature. | Yes | 501- 1,000 | Yes |
| RAIB Website | Hosts all RAIB Output including investigation reports, safety digests, Urgent Safety Advice (USAs), Annual Reports, MOUs, legislation, regulations and leaflets. | No | N/A | Yes |
| BSOG Database | IT System and associated paperwork used to award bus service operator grants to bus operators across the country | Yes | 1,001 - 10,000 | Yes |
| Driver and rider test statistics. | Information on pass rates for driving theory and practical tests for all vehicle types. Pass rates for instructors. | Yes | Over 1,000,000 | Yes |
| DVLA Vehicle Licensing database | Asset captures all vehicles in UK and whether or not they have been licenced. Also records their emissions levels. | Yes | 1,000,001 and over | Not set |
| Journey Time Statistics database | Estimates of journey times to eight key services (i.e. food stores, education, healthcare, town centres and employments centres) to small area geographies for the whole of England. | No | 300 Million | Yes - team access only |
| MoT Testing database | Records of all MoT test results by vehicle (registration and test centre). (Stats team have a subset of the data.) | Yes | 1,000,001 and over | Yes - but not all |
| Roadside Survey of Vehicle Registration Marks | Data collected from roadside surveys of vehicle registration marks. | Yes | 500,001 to 1,000,000 | No |
| Automatic Traffic Counts | Counts of traffic at various points on the road network by vehicle class from automatic traffic counters for use in driving national traffic statistics | No | 1,000,001 and over | Yes |
| National Traffic Census Manual Counts | Counts of traffic at various points on the road network by vehicle type for use in driving national traffic statistics | No | 10,001 - 100,000 | Yes |
| SHARP Database | Safety Helmet Assessment Rating Programme (SHARP) - Database of email contacts who have requested regular safety information from DfT | Yes | 1,001 - 10,000 | No |
| Longer Semi-Trailer database | A register of the operators participating in the trial of longer semi-trailers, the allocations awarded to them at either length of trailer, the semi-trailers accepted by the Vehicle Certification Agency as complying with the relevant requirements of the construction and use and other relevant roadworthiness regulations (by manufacturer and by technical type) the Vehicle Special Orders (VSO) issued, and the Vehicle Identification Numbers (VIN) of all trailers. | Yes | 101 - 1,000 | No |
| IVS Consultation Database and Biofuels List of Stakeholders | Database including contact details. Stakeholders. Kept for future surveys. Some may be out of date. | Yes | Approx. 3,500 individuals and organisations | No |
| HR casework database | Legacy HR casework database | Yes | 500-1000 | No |
| Medical Referrals | OHS referrals for management purposes | Yes | held by Health Mgmt. Ltd | No |
| Continuing Survey of Road Goods Transport GB (CSRGT) | Domestic road freight data for GB-registered Heavy Goods Vehicles (HGVs) travelling within the UK; input data includes names and addresses of individuals and companies, together with vehicle registration marks as well as vehicle and individual trip details (120,000 individual vehicle records; approximately 1.9 million individual trips recorded). | Yes | 120,000 individual vehicle records; approximately 1.9 million individual trips recorded. | Yes |
| Continuing Survey of Road Goods Transport NI (CSGRT) | Domestic and international road freight data for NI-registered Heavy Goods Vehicles (HGVs); input data includes names and addresses of individuals and companies, together with vehicle registration marks as well as vehicle and individual trip details (11,000 individual vehicle records; approximately 160,000 individual trips recorded). | Yes | 11,000 individual vehicle records; approximately 160,000 individual trips recorded | Yes |
| My Lifestyle | Salary details, staff number, email address - all used for the selection of employee benefits. | Not Stated | 1,001 - 10,000 | No |
| Charity funding | Details of charities applying for grants to purchase rescue equipment | Yes | 60 - 150 | No |
| DfT Pay Models | Excel spreadsheet with pay data on DfT(c) staff. | Yes | 1001-10,000 | Only some information. No personal data published |
| Chapter FITS Module | All FOI requests, responses and supporting information | Yes | 1,001 - 10,000 | Yes |
| Maladministration Complaints Tracker Spreadsheet | A record of maladministration complaints received in DfT. | Yes | 50 an under | No |
| Crossrail Undertakings & Agreements from Crossrail Bill | (i) Crossrail Bill Register of Undertakings & Assurance (ii) Petitions Against the Bill | Yes | 101-1000 | Yes |
| Ivanti Service Manager (Heat Database) | All calls to the helpdesk, change requests, business changes, incident management. | Yes | 10,001 - 100,000 | Yes |
| Active Directory (AD) | Checks usernames and permissions - The AD is what is checked when you log onto the DfT Network – any permissions that you get at login – including access to some software will be as a result of this login. | Yes | 10,001 - 100,000 | Yes |
| Blue badges prosecutions survey | A data collection covering prosecution policy, the number of people prosecuted for the misuse of blue badges and whether these prosecutions were targeted towards the blue badge holder or a non-badge holder. | Yes | 1,001 - 10,000 | Yes |
| Annual bus survey | Survey of approx. 600 bus operators in GB, covering number of passenger journeys (no details of the passengers themselves), vehicle mileage, fleet features (such as wheelchair accessibility) and operator revenue . The purpose of this asset is to add to the evidence base on use of buses. | Yes | 1,001 - 10,000 | Yes |
| Quarterly bus fares survey | A data set used to produce the local bus fares index with the data supplied to the ONS for calculating the Retail Prices Index (RPI) and Consumer Prices Index (CPI). | Yes | 10,001 - 100,000 | Yes |
| Concessionary Travel Survey | Survey of 90 Travel Concession Authorities in England, covering the number of older and disabled concessionary passes (although no details of the pass holders), the number of concessionary bus journeys, and the reimbursement for concessionary fares. | Yes | 101 - 1,000 | Yes |
| Bus punctuality survey | Survey of approx. 100 local authorities, covering the % of non-frequent bus services running on time and the average excess waiting time for frequent services | Yes | 1,001 - 10,000 | Yes |
| Taxi Survey | Survey of 315 licencing authorities in England and Wales, covering vehicles and driver information (number of drivers, not drivers' personal data). | Yes | 1,001 - 10,000 | Yes |
| Highways Inventory Survey | Number of local authority owned bridges over 1.5 metres in span and the total number of street lighting columns. The data are used to calculate funding allocations for the local authority highways maintenance capital grant. Funding allocations are generated via a standard formula which includes highways inventory data. This is an important data collection since it is used to calculate funding allocations for highways maintenance. | Yes | 101 - 1,000 | No |
| RTFO Operating System (ROS) | All information required to operate accounts under the Renewable Transport Fuel Obligations Order 2007 (RTFO) (as amended), including 1) account holder details, company addresses and user details (names, contact details) 2) data on amounts of fossil and biofuel supplied by the account holders 3) ownership and transfer of Renewable Transport Fuel Certificates between suppliers 4) compliance of account holders with their obligations and 5) data received from HMRC to substantiate suppliers claims. | No | 1001-10,000 | Yes |
| Linked Police and Hospital Casualty Database | Matching datasets from police and hospital records to verify the accuracy of police recorded casualties and to capture additional information from a clinical perspective. Purpose for informing DfT policy on road safety. | Yes | 100,001 - 500,000 | Partially - no raw data |
| Police Breath Alcohol Screening Test Results | Results of digital breath tests that the police use as a screening and voluntarily send to DfT. Purpose is for producing drink drive statistics, these are official statistics used for generating DfT policy. | Yes | 1,000,001 and over | Partially - no raw data |
| STATS 19: Police Road Accidents | Police report of roadside collisions. Including date, location, vehicles and casualties (home postcode, age, gender, description of injury). Purpose of this asset is to support DfT objectives in analysing trends in traffic collisions to improve safety. Records also necessary in order to comply with EU legislation. | Yes | 1,000,001 and over | Yes |
| Shared Services Arvato | Staff management system containing personal data of DfT employees | Yes | 10,001 to 100,000 | Transparency payment data is published, drawn from Shared Services. |
| Road Travel Times Data | GPS Journey Location Data Collection | No | 1,000,001 and over | Yes |
| National Travel Survey (NTS) | Survey of people's travel behaviours captured by a 7 day travel diary and a face to face interview. The purpose of this asset is to provide evidence for developing departmental policy on transport, including forecasts trends. | Yes | 100,001 - 500,000 | No |
| People Finder | A complete directory of DfTc staff - includes name, job role, team, contact details, and in some instances photos. | Yes | 1,001 - 10,000 | No |
| MOT consultation (extending the period of the first MOT from three years to four years) | Consultation seeking views on proposals for extending the date of a vehicle’s first MOT date from 3 to 4 years. | Yes | 1,001 - 10,000 | No |
| Software Licence Manager | Management system for collecting details on software licences, purchase price. | No | 1,001 - 10,000 | Yes |
| AWARD Website | The AWARD website holds contractual and commercial data, contact details, and commercially sensitive information. It is the Department’s procurement portal for the administration of Rail Franchise Competitions. | No | 1,000,001 and over | No |
| Bus Service Operators Grant Claims | Database used to calculate Bus Service Operators Grant for payment to bus operators. Details held are company address and contact number; service Kilometres; fuel consumption and amount of grant paid. | Yes | 1,001 - 10,000 | Yes |
| Bus Service Operators Grant files | Hard Copy Paper records holding details of the operators Bus Service Operators Grant claims. | Yes | 1,001 - 10,000 | Yes |
| National Trip End Model (NTEM) | Travel data to provide a single source of travel demand forecast and to inform development of business cases. | No | Around 20 million | Yes |
| NTS data extract for Car Travel Econometrics Research | Travel Diaries for travel between 1995 and 2014 to enable the development of econometric models of travel demand | Yes | 200000 | No |
| NTS data extract for development of the National Transport Model Version 5 | Travel Diaries for travel between 2002 and 2015 | Yes | 200000 | No |
| TASM Stakeholder List | List of names and contact details of people subscribing to updates about WEBTag | Yes | 191 | No |
| VTTS Survey Results | Survey Responses | No | Approx. 12000 | No |
| BPC Output Files | Managed Information reports on staff. | Yes | 1,001 - 10,000 | Yes - ONS - Quarterly Employment Survey, Annual Civil Service Employment Survey. Cabinet Office Sick Return. |
| Legacy Pension Data | Data from old pension system, holding bank details, pay history, service details and personal data. | Yes | 10,001 - 100,000 | No |
| Equality and Diversity | A collection of anonymised diversity data used for monitoring purposes. | Yes | 10,001 - 100,000 | anonymised stats |
| HS2 Crewe Hub Consultation and - Various Phase 2b consultations run by HS2 Ltd | HS2 Phase 2b, route and concept consultation held between 2013 and 2018 | Yes | Crewe Hub Consultation: 146 , HS2 managed consultations: 17880 | No |
| Wider Impacts Dataset | Local authority level employment, productivity and average earnings data. Sector level employment and productivity data. The data is sufficiently aggregate that no attribution to particular individuals is possible. We processed data that was prepared for us by Cambridge Econometrics to generate the data set. We sought and received assurance from Cambridge Econometrics to ensure that they had appropriate licenses and safeguards on the inputs to their processes. | No, the data is aggregated to local authority or local authority sector and consists of simple counts and sums across the relevant populations | 5000 | Yes |
| KITT (Keep In Touch Text) | Call alert system | yes | Approx. 3000 | No |
| Naptan Data Quality Tool | Data quality check tool to identify errors in Naptan data set (the data set of national public transport access nodes) | Naptan data quality tool does not create a data set per se, but rather does a series of quality checks and creates a visualisation on a map of the Naptan data set. It does report errors in the Naptan data set | 500000 | Not set |
| Hospitality | hospitality ordering | Yes | Unknown | Yes |
| Rental Vehicle Security Scheme database | Database to record membership of the RVSS Scheme - a scheme aimed at vehicle rental companies to encourage them to be more proactive in embedding a security culture in their organisation | Yes | Approx. 100 (but will increase to around 500) | no |
| Business critical models register | A list of critical models (in rhe sense that the models may expose the Department to legal, financial or reputational risk etc) with contact details of the officials with overall responsibility and day to day responsibility | Yes | 118 | No |
| UK Rail Supply Chain Mapping | Dataset used to assess the size and value of the UK rail supply chain to the UK economy and to map out the structure of key representative elements of the supply chain. Consists of a report and database used for the report analysis | No | Over 1600 organisations included within the analysis | Yes (partly - report only) |