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["16 to 19 financial support: Controls questionnaire"]
["Institution:"]
[null,null,"16 to 19 Bursary Fund","Free meals in further education"]
["Allocation"]
["Year-to-date payments"]
["No.","Category","Control question",null,"Institution's response","Control satisfactory?","Comments"]
[1,"General","Do you use your 16 to 19 Bursary Fund or free meals in further education funding allocation to cover administrative costs?  \n\nIf so, how much and what percentage of the funding allocation is used? "]
[2,"General","What controls do you have in place to ensure that you don’t carry forward your funding allocation for discretionary bursary and/or free meals funding over more than one year?\n\nIf you have unspent funds from any year prior to 2017 to 2018, have you contacted the ESFA to arrange to return this as set out in the scheme guide?"]
[3,"16 to 19 Bursary Fund","Please describe your management, staffing, payment and organisational arrangements for administering the 16 to 19 Bursary Fund."]
[4,"16 to 19 Bursary Fund","Please describe your specific administrative procedures for evidencing bursary applications and awards. For example:\n\nBursary for vulnerable groups \na) Student funding claim forms;\nb) Evidence to confirm eligibility to receive bursary for vulnerable groups; \nc) Evidence of payment received from the Student Bursary Support Service and payment made to the student.\n\nDiscretionary Bursary\na) Evidence to confirm eligibility to receive discretionary bursary (age, type of       learning, residency);\nb) Evidence of income, used to assess entitlement;\nc) Evidence of assessments of students’ actual financial need;\nd) Receipts for purchases made on behalf of students, such as equipment."]
[5,"16 to 19 Bursary Fund","Have you developed and published a statement, available to young people and the ESFA, setting out how you will administer and distribute your 16 to 19 Bursary Fund?\n\nDoes it include the eligibility criteria and the type of help being offered?  \n\nPlease note that block, blanket or flat rate payment are not permitted. Payments should be based on actual financial need. "]
[6,"16 to 19 Bursary Fund","Do you raise awareness of the 16 to 19 Bursary Fund when you are marketing your courses to young people, for example, by working in partnership with local authorities or with feeder schools?\n\nIn particular, where you offer provision from more than one location, or through subcontracts, how do you ensure that students attending other sites or subcontractors can apply for a bursary?"]
[7,"16 to 19 Bursary Fund","Please describe your controls for ensuring the accurate recording, storage and security of 16 to 19 Bursary Fund evidence and data?"]
[8,"16 to 19 Bursary Fund","How often do you review the current bursary guidance available on the GOV.UK website to ensure you keep up-to-date with any changes?"]
[9,"16 to 19 Bursary Fund","Please describe your controls for checking that students in receipt of a bursary satisfy the general eligibility requirements as set out in the '16 to 19 Bursary Fund guide: 2018 to 2019 academic year'. These are:\n\na) age criteria;\nb) eligible education provision; and\nc) residency criteria. \n\n"]
[10,"16 to 19 Bursary Fund","Is receipt of a bursary conditional on students meeting agreed standards set by you, for example, relating to attendance and/or standards of behaviour?  \n\nIf so, do you retain evidence that the student has agreed to the conditions e.g. a signed agreement?"]
[11,"16 to 19 Bursary Fund for vulnerable groups","Please describe your controls for ensuring that claims made for students applying for the bursary for vulnerable groups are supported by appropriate evidence.  \n\nDo you retain copies of documents to confirm eligibility e.g. a letter from DWP setting out the benefit to which the young person is entitled or written confirmation from the local authority of the student’s current or previous looked-after status? \n"]
[12,"16 to 19 Bursary Fund for vulnerable groups","Please describe your controls for ensuring that you draw down bursary for vulnerable groups payments from the Student Bursary Support Service in a timely and accurate manner? \n\nWhat procedures do you have in place to ensure that you don't claim for duplicate students or students no  longer in education?"]
[13,"16 to 19 Discretionary Bursary Fund","Please describe your controls for ensuring that you award discretionary bursaries only to students facing financial barriers to participation, for example, the costs of transport, meals, books, equipment and other course-related items. \n\nWhat controls are in place to determine that applications have been appropriately assessed and document actual financial need, and that any allowances or other sources of financial support have been taken into account?\n"]
[14,"Free meals in further education","Please describe your administrative procedures for recording free meals in further education applications and awards, including:\n \na)  checks to ensure application form is fully and accurately completed;\nb)  checks on students’ eligibility, covering age, residency and receipt of qualifying benefits (student or parents)?\nc)  recording in the ILR the Learner funding and monitoring type code/value FME2 for all eligible students who have taken up a free meal at any point during the academic year?"]
[15,"Free meals in further education","Where you determine that it is necessary to enhance the £2.41 free meals funding rate from the 16 to 19 Bursary Fund or other sources:\n\na)  How do you ensure and evidence value for money and reasonableness of this enhancement?\nb) If you have adopted a significant variation to the standard rate, what rationale have you used and is this documented?\nc)  How have you ensured that there is no negative impact on the discretionary bursary fund, and that money remains available to support students facing other barriers to participation?"]
[16,"Free meals in further education","Please describe how you ensure free meals provision is available for students when they are off-site, for example, attending a work placement or work experience?"]
[17,"Free meals in further education","Do you make cash payments to students?\n\nIf so, please describe how you ensure that such payments are made in accordance with the exceptional circumstances set out in the guidance?"]

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["No.","Working paper ref.","Name","Learner reference no.","Type of financial support","Details of error","Sample error (£)","Outside sample error (£)"]
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{"sheet":"Lists","index":2,"n_rows":8,"n_cols":1,"rows_kept":8,"cut":false,"hidden":true,"merged":[]}
["Vulnerable"]
["Discretionary"]
["Both vulnerable and discretionary"]
["None"]
[]
["Vulnerable bursary"]
["Discretionary bursary"]
["Free meals in further education"]