Transparency data
Master list
Updated 1 June 2017
Download CSV 90.9 KB
| General Information | Availability Information | Further Information | |||||||||||||||||||||
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| ID | Category | Sub-Category | Title / Full Data Name | Description of Data | Method of Data Collection | Method of Data Storage | Published | Disclosive | Disposal | Date of Review | Mandate | Data Publisher | Licence | Resources | Date Released | Update Frequency | Charging | Geographical Coverage | Geographical Granularity | Geographic Bounding Box | Temporal Extent Begin | Temporal Extent End | Secondary Owner |
| Not set | Not set | Not set | The title of the data item | Description of the data item | Source of the data item, how the data is collected | Location of the data item, how the data is stored | Whether the data item is already published and available in the public domain | For unpublished items, whether it contains information that can be disclosed (No) subject to undertaking the appropriate impact assessments | For unpublished items, when it will be destroyed (or if selected for permanent preservation). | For unpublished items, when the item will next be reviewed for disposal, updating or publication. | The enabling legislation that mandates the collection or creation of this data item | Location of published data e.g. gov.uk or data.gov.uk or both | The licence under which the information can be re-used. | The details of each available file or API | When the data item was initially released | How frequently the item is updated | A URL to the charging policy for the data item. Charging can be for access or re-use | The spatial extent described by the item | The most specific level of geographic granularity offered in the item | Not set | Not set | Not set | Another organisation credited with or associated with the item |
| RoT-001 | Price Paid Data | Property Price (Residential) | Price Paid Data - Residential Property | Monthly residential property price data for all single residential properties sold for full marlet value in England and Wales that are lodged with HM Land Registry for registration. Subject to exclusions as per our website | HM Land Registry registration process | Off-premise Private cloud Linked Open Data beta Epimorphics Limited | Yes | Published | Published | Published | Land Registration Act 2002 | https://www.gov.uk/government/collections/price-paid-data | Open Government Licence | csv files linked data | 1 February 2012 | Monthly | Free | Not geographic data | Not geographic data | Not geographic data | 1 January 1995 | 1 month prior to publication | |
| RoT-027 | Price Paid Data | Property Price (Commercial and Additional) | Price Paid Data -Commercial and Additional | Monthly residential property price data for commerical, shared ownership, reposessed and buy to let properties sold for value in England and Wales that are lodged with HM Land Registry for registration. Subject to exclusions i.e. land at or propties sold for nil or nomial value. | HM Land Registry registration process | Off-premise Private cloud Linked Open Data beta Epimorphics Limited | Yes | Published | Published | Published | Land Registration Act 2002 | https://www.gov.uk/government/collections/price-paid-data | Open Government Licence | csv files linked data | 28 October 2015 | Monthly | Free | Not geographic data | Not geographic data | Not geographic data | 14 Oct 2013 | 1 month prior to publication | |
| RoT-028 | Register of Title | Property Price (Excluded) | Price Paid Data -Excluded | Monthly price paid and value stated entries currently excluded from Residential, Commercial & Additional datasets, added to the register as part of the registration process. | HM Land Registry registration process | On-premise Mainframe Casework systems | No | No | N/A | April 2017 | Land Registration Act 2002 | N/A | N/A | N/A | N/A | Monthly | Not available | Not geographic data | Not geographic data | Not geographic data | 14 Oct 2013 | ||
| RoT-003 | Customer | House Price Index | House Price Index | Data showing changes in the value of residential properties, whether for cash or with a mortgage, in England and Wales since January 1995. | Sales data collected on all residential housing transactions. | Off-premise Private cloud Linked Open Data beta Epimorphics Limited | Yes | Published | Published | Published | Not mandated | https://www.gov.uk/government/collections/uk-house-price-index-reports | Open Government Licence | excel files csv files linked data | 25 July 2013 | Monthly | Free | England and Wales | Residential property level | NE 55.811741, 1.768960 SW 49.871159, -6.379880 | 1 January 1995 | Current | |
| RoT-004 | Register of Title | Proprietors | Private Individuals | Data held in relation to legal owners of registered land including name and addresses for service. | HM Land Registry registration process | On-premise Mainframe Casework systems | No | Yes | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Registration Act 2002 | Not published | Not licenced | Individual Title registers are available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | |
| RoT-026 | Register of Title | Proprietors | Commercial & Corporate Ownership Data | Data held in relation to legal owners of Estates in Land including name and 'addresses for service' (correspondence addresses). All categories of ownership except for Private Individuals, Trustees, Charities and Overseas Companies. All categories of 'addresses for service' except for Overseas addresses, email and BFPO | HM Land Registry registration process | Off-premise Private cloud Kahootz INOVEM Limited | Yes | Published | Published | April 2017 | Land Registration Act 2002 | https://www.gov.uk/commercial-and-corporate-ownership-data | License for the supply of Commercial & Corporate Ownership Data | csv files | April 2014 | Monthly or Quarterly | Annual data supply charge or Quarterly royalties based on transactional title use or per end user registration. | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | |
| RoT - 029 | Register of Title | Proprietors | Overseas Companies | Data held in relation to legal owners of Estates in Land including name and 'addresses for service' (correspondence addresses). Owners are defined as Oversea companies during registration process. | HM Land Registry Registration Process | Off-premise (chargeable) Private cloud Kahootz INOVEM Limited Off-premise (free) Public cloud Data publicaation service Amazon Web Service S3 | Yes | Published | Published | April 2017 | Land Registation Act 2002 | https://www.gov.uk/guidance/land-registry-overseas-companies-data | Licence for the supply of Overseas Company Ownership Data | csv files | March 2016 | Monthly | single download: a one-off download of the complete England and Wales data half-yearly download: a complete download of the England and Wales data at six monthly intervals quarterly download: a complete download of the England and Wales data at quarterly intervals premium package: unlimited download access to the complete England and Wales data plus quarterly refreshes and monthly ‘change only’ updates | Not geographic data | Not geographic data | Not geographic data | 1863 | 31 October 2015 for free dataset and Current for all other downloads | |
| RoT - 030 | Register of Title | Proprietors | Charities | Data held in relation to legal owners of Estates in Land including name and 'addresses for service' (correspondence addresses). Owners are identified by delimiters. | HM Land Registry Registration Process | On-premise Mainframe Casework systems | No | No | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Registation Act 2002 | Not published | Not licenced | Individual Title registers are available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | |
| RoT-005 | Register of Title | Bankruptcy | Bankruptcy Information | The creditors notices and bankruptcy notices and bankruptcy restrictions that are made against registered titles. | HM Land Registry Registration process | On-premise Mainframe Casework systems | No | No | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Registration Act 2002 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | |
| RoT-006 | Register of Title | Index of Proprietors Names | Index of Proprietors Names | An index of names which shows the proprietor of a registered estate and the proprietor of any registered charges. | HM Land Registry registration process | On-premise Mainframe Casework systems | No | Yes | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Registration Act 2002 and Land Registration Rules 2003 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | |
| RoT-007 | Register of Title | Charges | Legal Charge Interests | Charges that are an interest in land and have been completed by registration | HM Land Registry registration process | On-premise Mainframe Casework systems | No | No | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Registration Act 2002 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | |
| RoT-031 | Register of Title | Charges | Eqiitable Charges | Data held in assocaition with noted (non-legal charges) against a borrower's property | HM Land Registry registration process | On-premise Mainframe Casework systems | No | No | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Registration Act 2002 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | |
| RoT-032 | Register of Title | Notices/Noted Entries | Agreed Notice | Notices entered onto the register under ss. 32, 34 LRA 2002 & r.80 LRR 2003 | HM Land Registry registration process | On-premise Mainframe Casework systems | No | No | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Registration Act 2002 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | |
| RoT-033 | Register of Title | Notices/Noted Entries | Unilateral Notice | A unique entry on the register in respect of an application made under ss. 32, 34 & 35 of LRA 2002 | HM Land Registry registration process | On-premise Mainframe Casework systems | No | No | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Registration Act 2002 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | |
| RoT-034 | Register of Title | Notices/Noted Entries | Registar's Noted Entries | A Notice entered by the registrar under ss.32, 33, 37 and 38 of LRA 2002 where (usually) no specific application has been made for the entry | HM Land Registry registration process | On-premise Mainframe Casework systems | No | No | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1959 | April 2017 | Land Registration Act 2003 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | |
| RoT-008 | Register of Title | Cautions | Cautions | The name and address of a person or organisation that claims an interest in registered or unregistered land (or charge). | HM Land Registry registration process | On-premise Mainframe Casework systems | No | Yes | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Registration Act 2002 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | |
| RoT-009 | Register of Title | Rights and Burdens | Rights and Burdens | Rights that benefit or adversely affect registered land or property. Examples include rights over neighbouring land, restrictions on the use of the land, rights to run service pipes and wires | HM Land Registry registration process | On-premise Mainframe Casework systems | No | Yes | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Registration Act 2002 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | |
| RoT-010 | Register of Title | Title Descriptors | Title Descriptors | Data associated with registered land or property identified by a title number including the tenure and class of title granted. | HM Land Registry registration process | On-premise Mainframe Casework systems | Yes | Published | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Registration Act 2002 | https://www.gov.uk/guidance/national-polygon-service | License for the supply of National Polygon data | csv files | November 2015 | Monthly | complete file: download the data at any time during the year change only update file: provided on the second working day of each month validation file: enables you to verify the information has been downloaded correctly | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | |
| RoT-011 | Register of Title | Leaseholds | Leasehold Information | Data associated with a registered lease including the lease date, rent term and parties to the lease. | HM Land Registry registration process | On-premise Mainframe Casework systems | No | No | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Registration Act 2002 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | |
| RoT-012 | Register of Title | Title Plan | Title Plan | The official plan produced by HM Land Registry mapped against the Ordnance Survey map showing the extent of land in an individual registered title including any references to additional detail further described in the register. The Title Plan is a record of the registration at the time of registration and is not maintained or changed over time unless there is a specific change in the extent or references of the registration. | HM Land Registry Registration process | On-premise Mainframe Mapping systems | No | Yes | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Registration Act 2002 | Not published | Not licenced | Individual title plans are available in pdf format | Not released | Daily | http://www.legislation.gov.uk/uksi/2012/1969/contents/made | England and Wales | 1.2m meters through to 10 meters | NE 55.811741, 1.768960 SW 49.871159, -6.379880 | 1863 | Current | |
| RoT-013 | Register of Title | Register of Title | Register of Title | A record of legal ownership and certain other legal interests relating to registered land or property. | HM Land Registry registration process | On-premise Mainframe Casework systems | No | Yes | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Registration Act 2002 | Not published | Not licenced | Individual registers are available in pdf or html format | Not released | Daily | http://www.legislation.gov.uk/uksi/2012/1969/contents/made | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | |
| RoT-014 | Register of Title | Documents | Register Retained Documents (Non exempt) | Paper or scanned images of deeds held in association with a registered title e.g. leases, transfers, charges and other deeds. | HM Land Registry registration process | On-premise Mainframe Casework systems | No | Yes | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Registration Act 2002 | Not published | Not licenced | Individual documents are available in pdf or html format | Not released | Daily | http://www.legislation.gov.uk/uksi/2012/1969/contents/made | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | National Archives may have an interest in some of the older documents especially if they were to be destroyed after scanning |
| RoT-015 | Register of Title | Documents | Register Retained Documents (Exempt) | Paper or scanned images of deeds held in association with a registered title e.g. leases, transfers, charges and other deeds. | HM Land Registry Registration process | On-premise Mainframe Casework systems | No | Yes | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Registration Act 2002 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | National Archives may have an interest in some of the older documents especially if they were to be destroyed after scanning |
| RoT-016 | Register of Title | Discharges | Discharge of Charge | This data shows where charges have been removed from registered titles. | HM Land Registry registration process | On-premise Mainframe Casework systems | No | No | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Registration Act 2002 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | |
| RoT-017 | Register of Title | Property Description | Property Description | A textual description of registered land. | HM Land Registry registration process | On-premise Mainframe Casework systems | No | No | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Registration Act 2002 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | |
| RoT-018 | Land Charges | Agricultural Credits Register | Agricultural credits | A register of agricultural charges registered over farming stock and other agricultural assets. | Land Charges registration process | On-premise Mainframe Land Charges systems | No | No | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Agricultural Credits Act 1928. | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 1863 | Current | |
| RoT-019 | Land Charges | Bankruptcy Index | Bankruptcy Index | Data held by the Land Charges department of HM Land Registry of pending actions (petitions) in bankruptcy or writ orders in bankruptcy (bankruptcy orders) against individuals | Land Charges registration process | On-premise Mainframe / PostgreSQL Land Charges systems | No | No | 5 Years | April 2017 | Land Charges Act 1972 | Not published | Not licenced | Individual entries are available in pdf format | Not released | Daily | http://www.legislation.gov.uk/uksi/1990/327/contents/made | Not geographic data | Not geographic data | Not geographic data | 5 years prior to the current date | Current | |
| RoT-020 | Land Charges | Land Charges Index | Land Charges Index | A name based index of interests and charges over unregistered land that impose an obligation on the estate owner in favour of some other person registered at the Land Charges Department | Land Charges registration process | On-premise Mainframe / PostgreSQL Land Charges systems | No | No | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Land Charges Act 1972 | Not published | Not licenced | Individual entries are available in pdf format | Not released | Daily | http://www.legislation.gov.uk/uksi/1990/327/contents/made | Not geographic data | Not geographic data | Not geographic data | 1925 | Current | |
| RoT-021 | Land Charges | Register of Deeds of Arrangements | Register of Deeds of Arrangements | A register of deeds of arrangements registered with the Land Charges Department registering arrangements agreed with debtors for the benefit of the creditors. | Land Charges registration process | On-premise Mainframe / PostgreSQL Land Charges systems | No | No | Each entry is held for 5 years | April 2017 | Deeds of Arrangement Act 1887 | Not published | Not licenced | Individual entries are available in pdf format | Not released | Daily | http://www.legislation.gov.uk/uksi/1990/327/contents/made | Not geographic data | Not geographic data | Not geographic data | 5 years prior to the current date | Current | |
| RoT-022 | Land Charges Bankruptcy | Register of Pending Land Actions | Register of Pending Actions | A register of actions or proceedings pending in court affecting unregistered land. | Land Charges registration process | On-premise Mainframe / PostgreSQL Land Charges systems | No | No | Each entry is held for 5 years | April 2017 | Land Charges Act 1972 | Not published | Not licenced | Individual entries are available in pdf format | Not released | Daily | http://www.legislation.gov.uk/uksi/1990/327/contents/made | Not geographic data | Not geographic data | Not geographic data | 5 years prior to the current date | Current | |
| RoT-023 | Land Charges Bankruptcy | Register of Writs and Orders | A register of Writ or Orders affecting land | A register of Writ or Orders affecting land. | Land Charges registration process | On-premise Mainframe / PostgreSQL Land Charges systems | No | No | Each entry is held for 5 years | April 2017 | Land Charges Act 1972 | Not published | Not licenced | Individual entries are available in pdf format | Not released | Daily | http://www.legislation.gov.uk/uksi/1990/327/contents/made | Not geographic data | Not geographic data | Not geographic data | 5 years prior to the current date | Current | |
| RoT-024 | Land Charges | Register of Annuities | Register of Annuities | A register of annuities. | Land Charges registration process | On-premise Mainframe / PostgreSQL Land Charges systems | No | No | Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 | April 2017 | Annuities Act 1972 | Not published | Not licenced | Individual entries are available in pdf format | Not released | Daily | http://www.legislation.gov.uk/uksi/1990/327/contents/made | Not geographic data | Not geographic data | Not geographic data | 1855 | 1925 | |
| RoT-025 | Register of Title | Archive Data (1862 Register) | HM Land Registry Act 1862 Registers | An historical record of legal ownership and certain other legal interests relating to registered land or property. Purely of historical interest only, as the collection no longer has any legal status vide s122(1) Land Registration Act 2002. | HM Land Registry registration process (historical) | Off-premise Private cloud 1862 Act Registers PretaGov Limited | Yes | Published | Published | April 2017 | HM Land Registry Act 1862 Land Registration Act 2002 | http://www.landregistry.gov.uk/market-trend-data/digitalarchives | Open Government Licence | Individual registers are available in pdf format | March 2014 | No longer maintained | Free | Not geographic data | Not geographic data | Not geographic data | 1863 | 2002 | These are historic items and National Archives would need to be consulted in decisions taken on external siting or destruction |
| GI-001 | Geographical Information | HM Land Registry Property Gazetteer | HM Land Registry Property Gazetteer | An address database that links title registrations to an address. The address can then be used as an easy way to search for title registrations. Addresses are captured from registration documents provided by customers at the time of registration and validated against third part data (Ordnance Survey Address Layer 2). Database also contains addresses from Ordnance Survey Address Layer 2 that have yet to be registered. Index polygons are captured against Ordnance Survey Mastermap between the scales of 1:1,250 (urban), 1:2,500 (rural) and 1:10,000 (mountain and moorland). Index Polygon extents are indicative of the title registration, the Title Plan and register should be consulted for full details. | HM Land Registry Registration process | On-premise Mainframe Casework systems | No | Yes | Held under departmental schedules | April 2017 | Land Registration Act 2002 | Not published | Not licenced | Not available | Not released | Not available | Not available | England and Wales | 1.2m meters through to 10 meters | NE 55.811741, 1.768960 SW 49.871159, -6.379880 | 1862 | Current | |
| GI-002 | Geographical Information | Index Map | Index Map | An index of all registered title extents in England and Wales in electronic format. Index polygons are captured against Ordnance Survey Mastermap between the scales of 1:1,250 (urban), 1:2,500 (rural) and 1:10,000 (mountain and moorland). Index Polygon extents are indicative of the title registration, the Title Plan and register should be consulted for full details. | HM Land Registry Registration process | Off premise Public cloud National Polygon Service Storage Made Easy | No | No | retained in accordance with the provisions of Instruments of Retention granted by The National Archives | April 2017 | Land Registration Act 2002 | Not published | Not licenced | Not available | Not released | Not available | Not available | England and Wales | 1.2m meters through to 10 meters | NE 55.811741, 1.768960 SW 49.871159, -6.379880 | 1862 | Current | |
| GI-003 | Geographical Information | INSPIRE | INSPIRE Index Polygons | A dataset of spatial data which is a subset of HM Land Registry index map containing freehold registrations and structured to meet the requirements of the INSPIRE directive. Index polygons are captured against Ordnance Survey Mastermap between the scales of 1:1,250 (urban), 1:2,500 (rural) and 1:10,000 (mountain and moorland). Index Polygon extents are indicative of the title registration, the Title Plan and register should be consulted for full details. | HM Land Registry Registration process | Off-premise Public cloud GOV.UK Amazon Web Services S3 | Yes | Published | Held under departmental schedules | April 2017 | INSPIRE Directive 2007 | http://data.gov.uk/dataset/hm-land-registry-inspire-index-polygons | No licence restrictions | OGC Web Mapping Service http://inspire.landregistry.gov.uk/inspire/ows?Service=WMS&Request=Getcapabilities | November 2011 | Weekly | Free to view | England and Wales | 1.2m meters through to 10 meters | NE 55.811741, 1.768960 SW 49.871159, -6.379880 | Current | ||
| GI-004 | Geographical Information | Organisational Unit Areas | Organisational Unit Areas | Electronically held representations of HM Land Registry's business units created by HM Land Registry for administration purposes. | Derived from Ordnance Survey Boundary Line data | On-premise Mainframe Casework systems | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | England and Wales | 1.2m meters through to 10 meters | NE 55.811741, 1.768960 SW 49.871159, -6.379880 | Current | ||
| GI-005 | Geographical Information | Survey extents | Survey extents | Electronically held representations relating to the extents surveyed by HM Land Registry surveyors. | Site surveys | On-premise Mainframe Mapping systems | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | England and Wales | 1.2m meters through to 10 meters | NE 55.811741, 1.768960 SW 49.871159, -6.379880 | Current | ||
| GI-006 | Geographical Information | Survey Reports | Survey Reports | Reports relating to the extents surveyed by HM Land Registry surveyors and can include a range of site information e.g. ground measurements, age and nature of boundary features, land use and occupation, any new topographic detail and photographs. | HM Land Registry Survey process | On-premise Mainframe Mapping systems | No | Yes | Held under departmental schedules | April 2017 | Land Registration Act 2002 | Not published | Not licenced | Not available | Not released | Not available | Not available | England and Wales | 1.2m meters through to 10 meters | NE 55.811741, 1.768960 SW 49.871159, -6.379880 | Current | ||
| GI-007 | Geographical Information | Administrative Areas | Administrative Areas | Electronically held representations of administrative areas which may be either a highest level local administrative area, which may be either a county, a metropolitan district or a unitary authority, a conurbation or an island or island group. | On-premise Mainframe Mapping systems | No | No | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | England and Wales | 10 meters | NE 55.811741, 1.768960 SW 49.871159, -6.379880 | Current | |||
| CUST-001 | Customer | Contact Details | Customer Contact Details | A list of all HM Land Registry customers with contact details including name, address, telephone numbers, email addresses and a record of customer communications. | Input by HM Land Registry staff | Off-premise Oracle RightNow Operational CRM system | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 2007 | Current | |
| CUST-003 | Customer | Preference | Customer Preference | Details of individuals and organisations who have registered with preference services to remove them from mailing lists and cold calls. Consists of 3 separate lists, the Mail Preference Service, Telephone Preference Service and Corporate Telephone Preference Service lists. | Purchased from preference services | Off-premise Oracle RightNow Operational CRM system | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| CUST-018 | Customer | Contact Details | Customer Consolidated Record | A view of a customers statutory and Add Value transactions | Created from datafeeds | On-premise Oracle Microstrategy Analytical CRM system | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 2007 | Current | |
| CUST-004 | Customer | CCD Governance | Commercial and Customer Directorate Governance | Commercial and Customer Directorate Governance Data including assurance data, risk registers, budgets, management accounting, commercial revenue, sales data and audit outcomes. | Corporate Governance | On-premise Mapped network drive | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| CUST-005 | Information | Press Releases | Current Press Releases | Press releases Informing the public and press about HM Land Registry events and activities and monthly data releases. | HM Land Registry authored publication | Off-premise Public cloud GOV.UK Amazon Web Services S3 | Yes | Published | Published | April 2017 | Not mandated | https://www.gov.uk/government/announcements?keywords=&announcement_filter_option=press-releases&topics%5B%5D=all&departments%5B%5D=land-registry&world_locations%5B%5D=all&from_date=&to_date= | Crown Copyright | website information | 2003 | As required | Free | Not geographic data | Not geographic data | Not geographic data | 31 January 2011 | Current | gov.uk |
| CUST-006 | Information | Press Releases | Archived Press Releases | Archived press releases Informing the public and press about HM Land Registry events and activities and monthly data releases. | HM Land Registry authored publication | Off-premise Public cloud GOV.UK Amazon Web Services S3 | Yes | Published | Published | April 2017 | Not mandated | http://webarchive.nationalarchives.gov.uk/20111030175426/http://landregistry.gov.uk/about-us/press-listing | Crown Copyright | website information | 2003 | As required | Free | Not geographic data | Not geographic data | Not geographic data | 1 November 1999 | Current | data.gov.uk Ntaional Archives |
| CUST-007 | Customer | Service Catalogue | Service Catalogue | Services provided by HM Land Registry. | Administrative data | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | SharePoint | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| CUST-008 | Customer | Customer Contracts | Add Value Services Customer Contracts | Customer contracts entered into with HM Land Registry for Add Value services. | Contract details | On-premise Mapped network drive | No | Yes | Retained for 3 years after expiration of contract | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | September 2010 | Current | |
| CUST-009 | Customer | Portal Agreements | Portal Agreements | The regulatory agreements entered into with HM Land Registry which define the terms upon which access to the different groups of HM Land Registry's electronic services via the Portal channel is granted. | Agreement details | Off-premise Public cloud GOV.UK Amazon Web Services S3 | Yes | Published | At least 6 years after expiry | April 2017 | Not mandated | https://www.gov.uk/government/publications/conditions-of-use-hm-land-registry-business-e-services | Crown Copyright | Not available | Not released | Not available | Free | Not geographic data | Not geographic data | Not geographic data | September 2008 | Current | |
| CUST-010 | Customer | Application Forms | Application Forms | Downloadable copies of HM Land Registry application forms. | Forms prescribed by the Land Registration Rules 2003 | Off-premise Public cloud GOV.UK Amazon Web Services S3 | Yes | Published | Published | April 2017 | Land Registration Rules 2003 | https://www.gov.uk/government/collections/hm-land-registry-forms | Crown copyright | pdf & word files | 2003 | As required | Free | Not geographic data | Not geographic data | Not geographic data | Current | ||
| PERF-001 | HR | People Data | People Data | Human Resources data related to individual staff employment (full cycle from recruitment to exit) with HM Land Registry relating to current, previous and prospective employees. | HR data | Off-premise Private cloud HRA CGI | No | Yes | Historic versions retained for 7 years – current plus 6 previous | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| PERF-002 | HR | HM Land Registry Salaries | Senior Staff Dataset | Salary and staffing structure for the most senior members of HM Land Registry's management from 30 June 2010 - 30 September 2012. | HR data | Off-premise Public cloud GOV.UK Amazon Web Services S3 | Yes | Published | Published | April 2017 | Not mandated | http://www.landregistry.gov.uk/professional/about-us/organisation/organograms | Open Government Licence | csv files | September 2010 | Every 6 months | Free | Not geographic data | Not geographic data | Not geographic data | 30 June 2010 | 30 September 2012 | |
| PERF-003 | HR | HM Land Registry Salaries | Junior Staff Dataset | Payscale and staffing structure for the main business HM Land Registry directorates from 30 June 2010 - 30 September 2012. | HR data | Off-premise Public cloud GOV.UK Amazon Web Services S3 | Yes | Published | Published | April 2017 | Not mandated | http://www.landregistry.gov.uk/professional/about-us/organisation/organograms | Open Government Licence | csv files | September 2010 | Every 6 months | Free | Not geographic data | Not geographic data | Not geographic data | 30 June 2010 | 30 September 2012 | |
| PERF-004 | HR | HM Land Registry Salaries | Monthly workforce and paybill figures | Monthly management information on staff numbers and paybill costs in Civil Service departments, their agencies and their executive non-departmental public bodies. | HR data | Off-premise Public cloud GOV.UK Amazon Web Services S3 | Yes | Published | Published | April 2017 | Not mandated | http://www.data.gov.uk/dataset/workforce-management-information-land-registry | Open Government Licence | csv files | 27 October 2011 | Monthly | Free | Not geographic data | Not geographic data | Not geographic data | 1 April 2011 | 31 March 2012 | |
| PERF-005 | HR | HM Land Registry Salaries | Annual performance-related pay figures | Publication of information on Non-consolidated Performance Related Pay data for HM Land Registry | HR data | Off-premise Public cloud GOV.UK Amazon Web Services S3 | Yes | Published | Published | April 2017 | Not mandated | http://www.data.gov.uk/dataset/performance-related-pay-for-land-registry | Open Government Licence | csv files xls files | 19 December 2012 | Updated when any award is made | Free | Not geographic data | Not geographic data | Not geographic data | 2011 | 2012 | |
| PERF-006 | HR | Supplier Information | Supplier Information | Data held relating to a business or individual that supplies goods, services or both to HM Land Registry. | Initial supplier form and supplier updates | On-premise Oracle E-Business Suite Accounts Payable subledger | No | Yes | Retained for 7 years | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 April 2003 | Current | Jane Garrett |
| PERF-007 | HR | Security Manual | Security Manual | A manual of protective security policy and guidance covering physical and personnel security and counter terrorism guidance. | Data source is the Cabinet Office guidance on physical and personnel security as updated by Government Security Secretariat Security Notices. | On-premise Mapped network drive | No | Yes | retained in accordance with the provisions of Instruments of Retention granted by The National Archives | April 2017 | Not applicable | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| PERF-008 | HR | HR Governance | Employment Relations activity | Details of formal consultations with Departmental Trades Unions (including business strategy and Human Resources strategy activity e.g. pay remit, policy development). Includes minutes of meetings, and corresponce including emails. | Corporate Governance | On-premise Mapped network drive | No | Yes | Retain for as long as is relevant to business activities | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| PERF-009 | HR | HR Governance | Information and correspondence related to voluntary severance schemes | Excluding individual-related information | Corporate Governance | Off-premise Private cloud HRA CGI | No | Yes | Retain for as long as is relevant to business activities | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| PERF-010 | HR | HR Governance | HR Governance | Human Resources governance information, correspondence and records, including People Committee, Human Resources Programme & Project data, Human Resources Senior Managers Group, and, Human Resources Senior Management Team. | Corporate Governance | On-premise Mapped network drive | No | Yes | Retain for as long as is relevant to business activities | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| PERF-011 | HR | HR Governance | Workforce Planning | A spreadsheet anonymised for modelling purposes of where people sit in the organisation in terms of service, grades and skills. | Corporate Governance | Off-premise Private cloud HRA CGI | No | Yes | Retain for as long as is relevant to business activities | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| PERF-012 | HR | HR Governance | Pay Remit | Senior Civil Service and other. Includes submissions to ministers. Includes spreadsheet on outturn (spend on pay), current pay remit submission and corespondence and board papers. | Corporate Governance | On-premise Mapped network drive | No | Yes | Retain for as long as is relevant to business activities | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| PERF-013 | HR | HR Governance | Commercial Contracts | Includes minutes of meetings, and corresponce including emails. | Corporate Governance | Off-premise Private cloud Kahootz INOVEM Limited | No | Yes | Retain for as long as is relevant to business activities | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| PERF-014 | Performance | Commercial Arrangements Volume | Commercial Arrangements Volume | Data held giving details of lenders forms of charge and special arrangements that have been approved by the Commercial Arrangements Section at HM Land Registry Head Office for use by internal caseworkers when processing applications. | Arrangements with HM Land Registry as agreed with lenders, organisations, solicitors and agents. | On-premise Mapped network drive | No | Yes | retained in accordance with the provisions of Instruments of Retention granted by The National Archives | April 2017 | Land Registration Act 2002 Land Registration Rules 2003 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 1998 | Current | |
| PERF-015 | Performance | Day List | Day List | Records kept showing the date and time at which every pending application under the Land Registration Act 2002 and Land Registration Rules 2003 is made and every application for an official search with priority, both live and historical. | HM Land Registry registration process | On-premise Mainframe Casework systems | No | No | retained in accordance with the provisions of Instruments of Retention granted by The National Archives | April 2017 | Land Registration Act 2002 Land Registration Rules 2003 | Not published | Not licenced | Day list entries are available via HM Land Registry electronic channels | Not released | Real time | Not available | Not geographic data | Not geographic data | Not geographic data | 1986 | Current | |
| PERF-016 | Performance | Transactional Data | Transactional Data | Monthly data about the number and types of applications received by HM Land Registry by account holders. | Management Information systems | Off-premise Public cloud Data publication service Amazon Web Services S3 | Yes | Published | Published | April 2017 | Not mandated | https://www.gov.uk/guidance/hm-land-registry-transaction-data | Open Government Licence | csv files and linked data | 1 February 2012 | Monthly | Free | Not geographic data | Not geographic data | Not geographic data | 1 February 2012 | 1 month prior to publication | |
| PERF-017 | Performance | Correspondence & Despatch | Correspondence & Despatch | Items of correspondence relating to any completed application retained for future reference and any documents issued by HM Land Registry on completion of an application. | HM Land Registry registration process | Off-premise Public cloud Casework systems Amazon Web Services S3 | No | Yes | retained in accordance with the provisions of Instruments of Retention granted by The National Archives | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| PERF-018 | Performance | Substantive Applications | Substantive Application Data | Data held in association with a substantive application which is an application that results in an update to the register. | HM Land Registry registration process | On-premise Mainfarme Casework systems | No | Yes | retained in accordance with the provisions of Instruments of Retention granted by The National Archives | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| PERF-019 | Performance | Preliminary Applications | Preliminary Application Data | Data held in association with a request for preliminary services supplied by HM Land Registry. | HM Land Registry registration process | On-premise Mainfarme Casework systems | No | Yes | retained in accordance with the provisions of Instruments of Retention granted by The National Archives | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| PERF-020 | Performance | Land Charges Applications | Land Charges Application Data | Data held in association with a Land Charges application. | Land Charges registration process | On-premise Mainframe / PostgreSQL Land Charges systems | No | Yes | retained in accordance with the provisions of Instruments of Retention granted by The National Archives | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| PERF-021 | Performance | Business Gateway Request/Response Log | Business Gateway Request & Response Log | A log of requests from customers and responses returned via HM Land Registry's Business Gateway channel which allows customers’ case management systems to interact with HM Land Registry systems e-services, | System log | On-premise Mainframe Business gateway | No | Yes | Retained for 14 months | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| PERF-022 | Performance | Operations Governance Data | Quality Key Performance Indicator | Detail and statistics surrounding the Quality Key Performance Indicator comprising details of audit checks on titles with outcome and any feedback for the local office. | Corporate Governance | On-premise Mapped network drive | No | Yes | Retained for 6 years | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 2010/11 Financial year | As current as the last update to the dataset | |
| PERF-024 | Performance | Internal Practice Guidance | Internal Practice Guidance | Material written for HM Land Registry casework staff relating to all aspects of land registration practice and procedure. | Corporate Governance | On-premise Mapped network drive | No | Yes | retained in accordance with the provisions of Instruments of Retention granted by The National Archives | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| PERF-025 | Performance | Independent Complaints Review Annual Report | Independent Complaints Review Annual Report | Current and historical annual report on complaints that have been through HM Land Registry’s internal complaints procedure where the customer is dissatisfied with the outcome. | Corporate Governance | Off-premise Public cloud Independent Compliiants Reviewer Amazon Web Services S3 | Yes | Published | Published | April 2017 | Not mandated | http://www.icrev.org.uk/lr_report2011.shtml | Crown copyright | Website information | 2000 | annually | free | Not geographic data | Not geographic data | Not geographic data | 1999 | 2011 | The office of the independent com-plaints reviewers |
| PERF-026 | Performance | Business Continuity | Business Continuity | Central Business Continuity Plan documents covering the main business continuity templates, rehearsal records and schedules. | Document templates are the source material for all local office Business Continuity Plans. Updated periodically with best practice from testing and rehearsals. | On-premise Mapped network drive | No | Yes | retained in accordance with the provisions of Instruments of Retention granted by The National Archives | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| PERF-027 | Performance | Approved Estate Plans | Approved Estate Plans | Estates plans involved in the registration of developing estates that have been approved through HM Land Registry’s estate plan approval service. | Land Registration process | On-premise Mainframe Casework systems | No | Yes | Retained for 18 months from transfer of last plot | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| PERF-028 | Performance | Key Performance Indicators | Key Performance Indicators | Key performance indicators and objectives that HM Land Registry uses to gauge and compare performance in terms of meeting strategic and operational goals. | HM Land Registry authored objectives | Off-premise Public cloud GOV.UK Amazon Web Services S3 | Yes | Published | Published | April 2017 | Not mandated | https://www.gov.uk/government/publications/land-registry-key-performance-indicators-2016-to-2017 | Crown copyright | pdf file | 2012 | annually | free | Not geographic data | Not geographic data | Not geographic data | 2012 | 2013 | |
| FIN-001 | Finance | Fee Orders | Fee Orders | Current and historic fee orders detailing the rules which define the fee payable for applications for statutory services made to HM Land Registry. | Fees for statutory services are set by the Government Minister responsible for HM Land Registry | Off-premise legislation.gov.uk | Yes | Published | Published | April 2017 | LR Act 2002 | http://www.legislation.gov.uk/uksi/2012/1969/contents/made | Open Government Licence | website information pdf files | 2003 | New fee orders are published when introduced | Free | Not geographic data | Not geographic data | Not geographic data | 1988 | Current | |
| FIN-002 | Finance | Credit Accounts | Credit Accounts | Information on customers who hold credit or varaible direct debit accounts with HM Land Registry including their business and operational addresses and bank account details. | Customer set-up, invoices issued and payments received | On-premise Mainframe Credit Accounts system | No | Yes | Retained for 7 years | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 April 2003 | Current | Jane Riley |
| FIN-003 | Finance | General Ledger | General Ledger | Central accounting record of HM Land Registry summarising changes in financial position as transactions are posted during an accounting period. The General ledger provides balanced ledger accounting for HM Land Registry and serves as the repository of financial information. | Information in summary and detail from subledgers, general ledger journals | On-premise Oracle E-Business Suite General ledger | Part see FIN028 & FIN029 | Yes | Retained for 7 years | April 2017 | Government Trading Funds Act 1973 | Expenditure over £25,000 published monthly on GOV.UK, https://www.gov.uk/government/collections/land-registry-expenditure-over-25000 GPC expenditure over £500 published monthly on GOV.UK, https://www.gov.uk/government/collections/government-procurement-card-gpc-expenditure-over-500 All other transaction data unpublished | Not licenced | Not available | From January 2013 - Monthly | Monthly in arrears | https://www.gov.uk/government/collections/land-registry-expenditure-over-25000 & 'https://www.gov.uk/government/collections/government-procurement-card-gpc-expenditure-over-500 | Not geographic data | Not geographic data | Not geographic data | 7 April 2003 | Current | Naina Patel |
| FIN-004 | Finance | Cash Management Ledger | Cash Management Ledger | Central accounting record where cash management transactions are listed against a cost centre and account code. | Receipts and payments | On-premise Oracle E-Business Suite Cash Management ledger | No | Yes | Retained for 7 years | April 2017 | Government Trading Funds Act 1973 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 April 2003 | Current | Naina Patel |
| FIN-005 | Finance | Cash Flow Forecast | Cash Flow Forecast | An estimate of the timing and amounts of cash inflow and outflow over a specific period. | Actual cash flow and projections | On-premise Oracle E-Business Suite Cash flow forecast | No | Yes | Retained for 7 years | April 2017 | Government Trading Funds Act 1973 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 April 2003 | Current | Naina Patel |
| FIN-006 | Finance | Projects Ledger | Projects Ledger | Accounting records showing project transactions listed against a project, task and expenditure type. | Project set up, invoices, payments | On-premise Oracle E-Business Suite Projects ledger | Part see FIN028 | Yes | Retained for 7 years | April 2017 | Government Trading Funds Act 1973 | If project data is over £25,000 this is published on GOV.UK as part of the transaction data, https://www.gov.uk/government/collections/land-registry-expenditure-over-25000 | Not licenced | Not available | From January 2013 - Monthly | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 April 2003 | Current | Naina Patel |
| FIN-007 | Finance | Billing & Order Management Ledger | Billing & Order Management Ledger | Accounting records where billing and order management transactions are listed against a cost centre and account code. | Customer set up, customer orders raised | On-premise Oracle E-Business Suite Billing & Order Management ledger | No | Yes | Retained for 7 years | April 2017 | Government Trading Funds Act 1973 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 April 2003 | Current | Jane Riley |
| FIN-008 | Finance | Fixed Assets Ledger | Fixed Assets Ledger | Accounting records of fixed asset transactions listed against a cost centre and account code. | Fixed Asset transactions | On-premise Oracle E-Business Suite Fixed Assets ledger | Part see FIN028 | Yes | Retained for 7 years | April 2017 | Government Trading Funds Act 1973 | If Fixed Asset data is over £25,000 this is published on GOV.UK as part of the transaction data, https://www.gov.uk/government/collections/land-registry-expenditure-over-25000 | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 April 2003 | Current | Naina Patel |
| FIN-009 | Finance | Budget Information | Budget Information | Current and historic information on annual budgets for overheads and fixed assets. | Annual Budgeting | Off-premise Private cloud Financial Reporting & Planning systems Anaplan incorporated | No | Yes | Retained for 7 years | April 2017 | Government Trading Funds Act 1973 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| FIN-010 | Finance | Receivables Ledger | Receivables Ledger | Accounting records showing accounts receivable transactions are listed against a cost centre and account code or a project, task and expenditure type. | Customer set-up, invoices issued and payments received | On-premise Oracle E-Business Suite Receivables ledger | No | Yes | Retained for 7 years | April 2017 | Government Trading Funds Act 1973 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 April 2003 | Current | Jane Riley |
| FIN-011 | Finance | Government Procurement | Government Procurement | The policies, guidance and processes which govern the procurement of goods and services for HM Land Registry. | Corporate Governance | Off-premise Private cloud Kahootz INOVEM Limited | No | Yes | retained in accordance with the provisions of Instruments of Retention granted by The National Archives | April 2017 | Government Trading Funds Act 1973 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| FIN-012 | Finance | Payables Ledger | Payables Ledger | Accounting records where accounts payable transactions are listed against a cost centre and account code or a project, task and expenditure type. | Supplier set-up, purchase orders raised, purchase invoices received and payments made | On-premise Oracle E-Business Suite Payables ledger | No | Yes | Retained for 7 years | April 2017 | Government Trading Funds Act 1973 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 April 2003 | Current | Jane Riley |
| FIN-013 | Finance | Indemnity Payments | Indemnity Payments | Indemnity compensation payments paid by HM Land Registry. | Payments made in respect of indemnity claims | On-premise Oracle ERP Indemnity payments | No | Yes | Retained for 7 years | April 2017 | Government Trading Funds Act 1973 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 April 2003 | Current | Martin Bates |
| FIN-014 | Finance | Internal Audit | Internal Audit | Current and historic audit evidence and reports. | Corporate Governance | Non-sensitive data held in cloud service MKInsight. Sensitive data on-premise. | No | Yes | Retained for 7 years | April 2017 | Government Trading Funds Act 1973 | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| FIN-015 | Finance | Corporate Business Models | Corporate Business Models | Current and historic information relating to financial models of how HM Land Registry will perform in future years, including forecasts of income, expenditure and the statement of financial position (balance sheet). | Calculations based on projections | Off-premise Private cloud Financial Reporting & Planning systems Anaplan incorporated | No | Yes | retained in accordance with the provisions of Instruments of Retention granted by The National Archives | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| FIN-016 | Finance | Corporate Governance | HM Land Registry Board Information | Agendas, papers submitted for consideration at, and minutes of meetings. | Corporate Governance | On-premise Mapped network drive | No | Yes | retained in accordance with the provisions of Instruments of Retention granted by The National Archives | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Electronic records date back to late 2009 | Current | |
| FIN-017 | Finance | Corporate Governance | Executive Board Information | Agendas, papers submitted for consideration at, and minutes of meetings. | Corporate Governance | On-premise Mapped network drive | No | Yes | retained in accordance with the provisions of Instruments of Retention granted by The National Archives | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Electronic records date back to late 2009 | Current | |
| FIN-018 | Finance | Corporate Governance | Assurance Information | Includes Annual Governance statement and the Assurance Forum papers required to support it. | Corporate Governance | On-premise Mapped network drive | No | Yes | retained in accordance with the provisions of Instruments of Retention granted by The National Archives | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Electronic records date back to late 2009 | Current | |
| FIN-019 | Finance | Corporate Governance | Balanced scorecard | Shows performance against published targets, along with a financial report for Add Value services. | Corporate Governance | On-premise Mapped network drive | No | Yes | retained in accordance with the provisions of Instruments of Retention granted by The National Archives | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Electronic records date back to late 2009 | Current | |
| FIN-020 | Finance | Strategic Risk Register | Strategic Risk Register | Current and historic information on a range of strategic risks identified and used for monitoring, reporting on and evaluating action, impact and countermeasures. | email, board discussions, board minutes | On-premise Mapped network drive | No | Yes | Retained for 7 years | April 2017 | Government requiremement for all bodies to retain risk registers | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| FIN-021 | Finance | Supplier Contracts | Supplier Contracts | Data held in association with a person who provides services to HM Land Registry under terms specified in a contract. | Contract details | On-premise Oracle E-Business Suite Accounts Payable subledger | No | Yes | Retained for 3 years following expiry date | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 2003 | Current | |
| FIN-022 | Finance | Maladministration Payments | Maladministration Payments | Maladministration compensation payments paid by HM Land Registry. | Input by HM Land Registry staff | On-premise Mapped network drive | No | Yes | Retained for 7 years | April 2017 | HM Treasury Managing public money | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 2013 | Current | Jane Garrett |
| FIN-023 | Finance | Losses Register | Losses Register | List of all cash losses made for each financial year. | Input by HM Land Registry staff | On-premise Mapped network drive | No | Yes | Retained for 7 years | April 2017 | HM Treasury Managing public money | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 1999 | Current | Jane Riley |
| FIN-024 | Finance | Management Accounting | Management Accounting | Current and historic information on a range of operational performance metrics. | Management Information systems | On-premise Mapped network drive | No | Yes | Retained for 3 years after the year to which they relate | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| FIN-025 | Finance | Financial Actuals | Financial Actuals | Current and historic information on financial transactions and commitments used for recording income, making payments and monitoring actual income and expenditure against budgets. | Various including user input, uploads of mainframe files using loader programs. | On-premise Oracle E-Business Suite Financial Actuals | No | Yes | Retained for 7 years | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 April 2003 | Current | |
| FIN-026 | Finance | Digital, Data and Technology directorate (DDaT) Finance Report | Digital, Data and Technology directorate (DDaT) Finance Report | Data showing the consolidated budgetary position of HM Land Registry's Digital, Data and Technology directorate (DDaT). | Input by HM Land Registry staff | On-premise Mapped network drive | No | Yes | Retained for 3 years | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| FIN-027 | Finance | Digital, Data and Technology directorate (DDaT) Cost Model | Digital, Data and Technology directorate (DDaT) Cost Model | Digital, Data and Technology directorate (DDaT) data used for analyzing processes, measuring efficiency, controlling costs, and monitoring improvements. Specifically this apportions the costs of running Digital, Data and Technology directorate (DDaT) against the services supported. | Input by HM Land Registry staff | On-premise Mapped network drive | No | Yes | Retained for 3 years | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| FIN-028 | Finance | Expenditure | Expenditure over £25,000 | Monthly overview of expenditure over £25,000 for HM Land Registry | Financial statements | Off-premise Public cloud GOV.UK Amazon Web Services S3 | Yes | Published | Published | April 2017 | Not mandated | https://www.gov.uk/government/collections/land-registry-expenditure-over-25000 | Open Government Licence | csv files | January 2013 | Monthly | Free | Not geographic data | Not geographic data | Not geographic data | April 2010 | 1 month prior to publication | |
| FIN-029 | Finance | Expenditure | GPC Expenditure over £500 | Monthly overview of expenditure over £500 on HM Land Registry's Government Procurement Card (GPC). | Financial statements | Off-premise Public cloud GOV.UK Amazon Web Services S3 | Yes | Published | Published | April 2017 | Not mandated | https://www.gov.uk/government/collections/government-procurement-card-gpc-expenditure-over-500 | Open Government Licence | csv files | April 2013 | Monthly | Free | Not geographic data | Not geographic data | Not geographic data | April 2011 | 1 month prior to publication | |
| Fin-030 | Finance | Cheques | Cheques | Financial information collected from cheque method of payment and metadata about amounts, transactions and validity | Receipts and payments | On-premise Oracle E-Business Suite Cash Management ledger | No | Yes | Retained for 7 years | April 2017 | Not mandated | Not published | Not licenced | Not available | Not releaseed | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Not set | Current | Not set |
| EST-001 | Estates | Property | Property & Land | Various property and asset management data including extracts of clauses, covenants, rents and rates. | Administrative Data | On-premise Mapped network drive | No | Yes | Corporate procurement policy applies to contract files, which is 6 years from the end of the contract (or 12 years for a deed). | April 2017 | Not mandated | Not published | Not licenced | Not released | Not published | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| EST-003 | Estates | Facilities Management | Facilities Management | Facilities management data including commercial data, contract and supplier information, property running costs and environmental information. | Contract details and administrative data | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Retained for 7 years | April 2017 | Not mandated | Not published | Not licenced | Not released | Not published | Not available | Not available | Not published | Not published | Not published | 7 years from current date | Current | |
| EST-004 | Estates | Facilities Management | Facilities Management Contracts | Contracts entered into with HM Land Registry relating to facilities management including tenders, awards, transactional data, contract variations and performance against Key Performance Indicators. | Contract details | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Retained for 7 years | April 2017 | Not mandated | Not published | Not licenced | Not released | Not published | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 years from current date | Current | |
| EST-005 | Estates | Facilities Management | Facilities Management Financials | Current and historic information on budgets and financial performance of facilities management. | Administrative Data | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Retained for 7 years | April 2017 | Not mandated | Not published | Not licenced | Not released | Not published | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 years from current date | Current | |
| EST-006 | Estates | Facilities Management | Facilities Management Governance | Facilities management governance data including minutes, performance against Key Performance Indicators, and compliance data. | Corporate Governance | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Retained for 7 years | April 2017 | Not mandated | Not published | Not licenced | Not released | Not published | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 years from current date | Current | |
| EST-007 | Estates | Facilities Management | Health & Safety | Risk assesments and health & safety process maps. | Corporate Governance | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Retained for 7 years | April 2017 | Health and Safety at Work Act 1974 | Not published | Not licenced | Not released | Not published | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 years from current date | Current | |
| EST-008 | Estates | Facilities Management | Sustainability | Data concerning HM Land Registrys environmental policies, accreditations, legal obligations, achievements and targets. | Corporate Governance | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Retained for 7 years | April 2017 | Not mandated | Not published | Not licenced | Not released | Not published | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 years from current date | Current | |
| EST-009 | Estates | Facilities Management | Incident Data | Incidents and Reporting of Injuries, Diseases and Dangerous Occurrences Regulations records for reported injuries, accidents, diseases and dangerous occurrences. | Reported by HM Land Registry staff | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Retained for 7 years | April 2017 | Health and Safety at Work Act 1974 | Not published | Not licenced | Not released | Not published | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 years from current date | Current | |
| EST-010 | Estates | Facilities Management | Facilities Management Compliance | Building Compliance data, including Planned Preventative Maintenance records, Statutory Inspections, Building Condition Surveys and Building Log Books | Corporate Governance | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Retained for 7 years | April 2017 | Health and Safety at Work Act 1974, (plus specific H&S Legislation, ACOP and Regulation) and HM Land Registry policies | Not published | Not licenced | Not released | Not published | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 years from current date | Current | |
| SURV-001 | Survey | Customer Satisfaction Survey | Monthly Customer Satisfaction Survey | Results of a monthly customer satisfaction survey of HM Land Registry Services. | Survey | On-premise Mapped network drive | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 2001 | Current | |
| SURV-002 | Survey | Survey of HM Land Registry staff as part of a civil-service wide staff survey | Civil Service staff survey | Survey responses from all HM Land Registry staff who took part in the annual survey, including unique identifiers to allow reports to be produced for different directorates. | Survey | On-premise Mapped network drive | Yes | Published | Published | April 2017 | Not mandated | The wider civil service results are published by Cabinet Office at https://data.gov.uk/dataset/civil-service-people-survey-2014 | Open Government Licence | xls, csv and pdf files | 1 February 2011 | Free | Overseas, Global, United Kingdom (England, Scotland, Wales, Northern Ireland) | Not geographic data | Not geographic data | 1 November 2000 | 20 April 2011 | Cabinet Office | |
| SURV-006 | Survey | HM Land Registry Portal System Survey | HM Land Registry Portal System Survey | Results of customer satisfaction survey on existing HM Land Registry Portal system and customer recommendation for improvements. | Survey | On-premise Mapped network drive | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | June 2012 | Current | |
| SURV-007 | Survey | Property Price Data Release Survey | Property Price Data Release Survey | Results of survey detailing why customers download Property Price Data at the free release stage. | Survey | On-premise Mapped network drive | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | June 2012 | Current | |
| SURV-011 | Survey | HR support desk satisfaction survey | HR support desk satisfaction survey | Results of customer satisfaction survey on HR support desk service | Survey | On-premise Mapped network drive | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | June 2012 | Current | |
| SURV-012 | Survey | Property alert survey | Property alert survey | Results of customer satisfaction survey on Property Alert service from newly signed up customers to provide feedback on the sign-up process | Survey | On-premise Mapped network drive | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | June 2012 | Current | |
| SURV-013 | Survey | Customer barometer | Customer barometer | Forecasting survey that goes out to approximately 2,000 customer (quarterly) asking about potential applications / workload that their busines is predicting for the next quarter | Survey | On-premise Mapped network drive | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | June 2012 | Current | |
| SURV-014 | Survey | Ad-hoc survey | Ad-hoc survey | Results of customer or employee satisfaction survey focusing on a one-time, non-repeatable topic | Survey | On-premise Mapped network drive | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | June 2012 | Current | |
| IT-001 | Information Technology | Bespoke Application Code | Main Application Code Store | Software source code and supporting documentation including design and requirements specification documents. Includes Delphi and Jave code. | HM Land Registry authored | On-premise Wintel Subversion Off-premise Hybrid cloud GitHub / GitLab GitHub incorporated | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | |||
| IT-002 | Information Technology | Bespoke Application Code | Secondary Application Code Store | Software source code and supporting documentation including design and requirements specification documents. Incldues mainframe code in PL1 and Assembler including that of stored procedures. Additionally includes ad hoc respositories for example for Talend source code. | HM Land Registry authored | On-premise Mainframe Alchemist On-premise Mapped network drive | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | |||
| IT-003 | Information Technology | Computer Account Data | Computer Account Data | User, group, resource and security profiles defined to identify and manage computer users and their ability to access HM Land Registry information assets across all environments. | Input by HM Land Registry staff | On-premise Various | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| IT-004 | Information Technology | Service Management Data | Service Management Data | Data related to the problem management and incident management of HM Land Registry Information Technology services. | Customer or user, can be driven by automated alerts and system processes | On-premise Microsoft SQL Server Marval On-premise Mapped network drive | No | Yes | Retained for 2 years after the configurable items are archived | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 2011 | Current | |
| IT-005 | Information Technology | e-Security Data | e-Security Data | User, group, resource and security profiles defined to identify and manage customer’s access to HM Land Registry external services and internal mobile computers accounts. (Mobility laptops). Includes management information for user actions, system logs and user interraction logs. | System log | On-premise WebSEAL server IBM Security Access Manager | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| IT-006 | Information Technology | Configuration Management Data | Configuration Management Data | Data recording the attributes of items which need to be controlled in order to deliver HM Land Registry's Information Technology services. | Input by HM Land Registry staff | On-premise Mcrosoft SQL Server Marval | No | Yes | Retained for 2 years after the configurable items are archived | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| IT-007 | Information Technology | Configuration Management Data | Configuration Management Changes | Details of changes to configurable items. | Input by HM Land Registry staff | On-premise Mcrosoft SQL Server Marval | No | Yes | Retained for 2 years after the configurable items are archived | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| IT-008 | Information Technology | Configuration Management Data | Configuration Management Notes | Details of notes configurable items. These include Release (a deployment of new/amended Configurable Items), Test Plan, Customer, Solution, Work Order, Private, Risks and Issues, Site Visit, Classic Errors and Service Improvement. New categories may be added. | Input by HM Land Registry staff | On-premise Mcrosoft SQL Server Marval | No | Yes | Retained for 2 years after the configurable items are archived | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| IT-009 | Information Technology | Service Level Agreements | Digital, Data and Technology directorate (DDaT) Suppliers Service Level Agreements | Service level agreements and service management information in place between HM Land Registry Digital, Data and Technology directorate (DDaT) and external suppliers. | HM Land Registry authored Agreements | Off-premise Public Cloud SharePoint Microsoft | No | Yes | 24 months | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 2 years from current date | Current | |
| IT-010 | Information Technology | Service Level Agreements | Internal Service Level Agreements | Service level agreements and service management information in place between HM Land Registry Digital, Data and Technology directorate (DDaT) and internal business customers. | HM Land Registry authored Agreements | On-premise Mapped network drive | No | Yes | 24 months | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 2 years from current date | Current | |
| IT-011 | Information Technology | Architecture | Architecture Specification | HM Land Registry architecture documentation contains, for example SODs (Solution Outline Documents). | Input by HM Land Registry staff | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| IT-012 | Information Technology | Architecture | Architecture Supporting Documents | Principles, patterns, standards and strategies, and records for HM Land Registry architecture review authority. | Input by HM Land Registry staff | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| IT-013 | Information Technology | Programme/Project Governance | Programme/Project Data | Programme and Project documents including records of meetings, progress reports, finances, scope, technical specifications, roles and responsibilities. Some individual projects hold limited personal/customer data. Governance documentation include risk assessments, prioritisation information and senior governance progress reports. | Portfolio/project information is input by PPM personnel. Project financial data is input manually from the BIS systems | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Destroyed 7 years after project closure | April 2017 | Not Mandated by legislation | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| IT-014 | Information Technology | Programme/Project Management | Lessons learned | A structured central collection of good and bad lessons learned for HM Land Registry projects. | Input by PPC staff | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Reviewed periodically to remove lessons that are no longer relevant. | April 2017 | Not Mandated by legislation | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| IT-015 | Information Technology | IS Governance | Information Hub | Management information data linking strategic objectives to a set of performance measures. | Aggregated from various sources of governance data | On-premise Mapped network drive | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Not set | Current | |
| IT-016 | Information Technology | IS Governance | Measurement Workbooks | Monthly metrics data covering planned v actual project costs and mandays. | Collated from Systems Development metrics. | On-premise Mapped network drive | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Not set | Current | |
| IT-017 | Information Technology | IS Governance | Software testing data | Defects found in internally developed software during testing including details of severity and resolution. | Input by HM Land Registry staff | On-premise Microsoft SQL Server Quality Centre | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Not set | Current | |
| IT-018 | Information Technology | IS Governance | Software change data | Planned and delivered changes to software. | Input by HM Land Registry staff | On-premise Mainframe Change Management | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| IT-020 | Information Technology | IS Governance | Work packages | Details of proposed, active and completed software delivery work packages. | Input by HM Land Registry staff | On-premise Mapped network drive | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| IT-021 | Information Technology | Enterprise Data Models | Enterprise Data Models | Enterprise Conceptual Data Model (CDM) and Logical Data Models for entities on the CDM. | Input by HM Land Registry staff | On-premise Microsoft SQL Server Subversion | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| OTH-001 | Legal | Legal Services Governance | Constitutional Correspondence | Correspondence with shareholder executive and cabinet office in relation to constitution and status of HM Land Registry (eg: appointment of Chiefs, Chair and Non Execs). | Corporate Governance | On-premise Mapped network drive | No | Yes | 30 years | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| OTH-002 | Legal | Legal Services Governance | Public Data Group files | Files in relation to Public Data Group negotiations. | Corporate Governance | On-premise Mapped network drive | No | Yes | 30 years | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| OTH-003 | Legal | Legal Services Governance | The Indemnity Log | Log of claims made against the Indemnity fund. | Corporate Governance | On-premise Mapped network drive | No | Yes | 30 years | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| OTH-004 | Legal | Legal Services Governance | Red Tape Challenge and Rule Committee | Information relating to the Red Tape Challenge and Rule Committee | Corporate Governance | On-premise Mapped network drive | No | Yes | 30 years | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| OTH-005 | Legal | Legal Services Governance | Information Management Committee papers | Agendas, minutes and papers for consideration by the committee. | Corporate Governance | On-premise Mapped network drive | No | Yes | 30 years | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| OTH-006 | Information | Information Asset Register | Information Asset Register | The Information Asset Register listing HM Land Registry’s key Information Assets. | Internal HM Land Registry Information | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| OTH-007 | Information | Business Strategies | Business Strategies | HM Land Registry long term business strategy documents. | Corporate Governance | Off-premise Public cloud Newsweaver | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| OTH-008 | Information | Staff Returns | Staff Returns | Monthly staff returns data collected by Finance Group at Head Office for monitoring staff costs against project budgets. | Staff returns completed by HM Land Registry staff | On-premise Mainframe ISD Staff Returns | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| OTH-009 | Information | Organisational Annual Reports and Accounts | Organisational Annual Reports and Accounts | HM Land Registry annual reports for the last five years. | HM Land Registry authored report | Off-premise Public cloud GOV.UK Amazon Web Services S3 | Yes | Published | Published | April 2017 | Reports pursuant to Land Registration Act 2002, accounts pursuant to Government Trading Funds Act 1973 as amended by the Government Trading Act 1990. | https://www.gov.uk/government/organisations/land-registry/about#corporate-reports | Crown copyright | pdf files | 1999 | Annually | Free | Not geographic data | Not geographic data | Not geographic data | 2006 | 2012 | |
| OTH-010 | Information | Business Plans | Historical organisational Business Plans | Historical HM Land Registry business plans. | Corporate Governance | Off-premise Public cloud GOV.UK Amazon Web Services S3 | Yes | Published | Published | April 2017 | Not mandated | http://webarchive.nationalarchives.gov.uk/20111030175426/www1.landregistry.gov.uk/publications/business-plans | Crown copyright | pdf files | 2003 | Annually | Free | Not geographic data | Not geographic data | Not geographic data | 1997 | 2012 | |
| OTH-011 | Information | Business Plans | Organisational Unit Business Plans | Business plans for the individual organisational units of HM Land Registry. | Corporate Governance | On-premise Mapped network drive | No | Yes | Held under departmental schedules | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| OTH-012 | Information | Technical Manual | Technical Manual | Manual describing the technical and security aspects of, and the requirements for, participating in HM Land Registry e-business network services | HM Land Registry authored manual | Off-premise Public cloud GOV.UK Amazon Web Services S3 | Yes | Published | Published | April 2017 | Land Registration Act 2002 Land Registration (Network Access) Rules 2008 | https://www.gov.uk/government/publications/technical-manual | Crown copyright | HM Land Registry website information | 1 September 2011 | As required | Free | Not geographic data | Not geographic data | Not geographic data | Current | ||
| OTH-013 | Information | Product Development | Product Health Checks | Health checks contain a buyer behaviour log (containing customer and product purchase details), Product performance records and monthly dashboard. | HM Land Registry authored log | On-premise Mapped network drive | No | Yes | Retained for 5 years | April 2017 | Not mandated | Not published | Not licenced | Not available | Not released | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| OTH-014 | Information | Disclosure log | Disclosure log | A selection of responses to requests made under the Freedom of Information Act and the Environmental Information Regulations. Names and addresses are redacted in order to protect requestors' privacy | Requests from customers. Responses from HM Land Registry | Off-premise Public cloud GOV.UK Amazon Web Services S3 | Yes | Published | Published | April 2017 | Not mandated | https://www.gov.uk/government/collections/land-registry-freedom-of-information-disclosure-log | Copyright, Designs and Patents Act 1988 | docx files xlsx files | 2003 | Quarterly | Free | Not geographic data | Not geographic data | Not geographic data | December 2011 | Current |