Transparency data
BIS: exceptions to spending controls: information and communications technology (ICT) - October to December 2015
Updated 29 March 2016
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| ICT | ||||||
|---|---|---|---|---|---|---|
| Department | Organisation Name | Project name | Basis for expenditure approval | Total Value requested (£) | Total Value Approved (£) | Date of approval |
| BIS | ACAS | Telephony | Telephony provision for ACAS | 240,000 | 240,000 | 13/11/2015 |
| BIS | BIS ITD | Import and export licencing Discovery | Discovery for new system | 217,180 | 217,180 | 23/10/2015 |
| BIS | BIS ITD | SPIRE application support and hosting | Current import and export licencing system | 3,349,315 | 3,349,315 | 23/10/2015 |
| BIS | Companies House | Extractives Reporting (Beta Phase) | This is a request for Beta stage approval. This service will be provided as part of the existing services of the registrar of companies. The technology proposed is a standalone service which is correctly styled to fit on the GOV.UK site and which reflects the current CHS approach and functions. | 330,000 | 330,000 | 05/10/2015 |
| BIS | HM Land Registry | Enhancements to Land Registry Day List Enquiry Service | Use the current Land Registry Portal (Business e-services) channel and its existing user access, authentication and servicing functionality to deliver an enhanced application tracking solution. | 296,000 | 296,000 | 21/12/2015 |
| BIS | Land Registry | Land Registry Bankruptcy Service (Government 2 Government link with Insolvency Service) | The Insolvency Service, Debtor Bankruptcy Service, the process by which an individual seeks their own bankruptcy will no longer be under the jurisdiction of the courts and there will also be changes to Insolvency Service rules. As part of these changes the Insolvency Service are re-designing their systems, through the Online Debt Solutions project (approved by BIS and GDS). | 512,000 | 512,000 | 16/12/2015 |
| BIS | Innovate UK | Innovation Funding Service Beta (first service), Improving Online Processes | The Innovation Funding Service (IFS) will provide a digital service giving applicants an end-to-end online experience for applying into a competition for research and development public funding. Dept is seeking approval to initiate the beta phase of this project. | 1,401,000 | 1,401,000 | 12/11/2015 |
| BIS | Land Registry | Central network infrastructure refresh | Not set | 1,477,780 | 1,477,780 | 17/12/2015 |
| BIS | Land Registry | Local Land Charges | Not set | 9,974,000 | 9,974,000 | 19/11/2015 |
| BIS | Land Registry | Scanning Processing and Electronic Data Services | Not set | 10,360,000 | 10,360,000 | 11/12/2015 |
| BIS | Land Registry | Sustainable eWorking External casework updates (eDRS) | Not set | 182,000 | 182,000 | 17/12/2015 |
| BIS | MET Office | MET Office: Mainframe Upgrade | This project seeks to deliver an upgrade of the current Met Office mainframe and the procurement of additional capacity to accommodate new workloads arising from the investment in HPC. The total planned investment is £2.3M plus the write down of existing assets of £185k. The mainframe forms part of the wider Met Office IT infrastructure and as such underpins a range of Met Office services. | 2,484,000 | 2,484,000 | 20/10/2015 |
| BIS | Science & Technology Funding Council | SCARF | SCARF | 216,000 | 216,000 | 20/10/2015 |
| BIS | Science & Technology Funding Council | Videoconferencing | Videoconferencing facilities | 625,000 | 625,000 | 20/10/2015 |
| BIS | Skills Funding Agency | Data Collections 15-16 FY - revised from DC 16/17 and 17/18 | SFA data collections activity includes the development of a number of new collections, rollover of the collection platform for 15/16 academic year and the changes necessary to accommodate 15/16 ILR policy change. In addition there was a need to proceed with rollover and policy change for the 16/17 and 17/18 academic years. This submission was for expenditure on the programme to be necessarily incurred in the Financial Year 2015-16. The ILR 16/17 Rollover expenditure at c£500k to be spent during FY 15/16 was approved internally and submitted to BIS at a defined £445k on 26Nov15. | 445,000 | 445,000 | 17/12/2015 |
| BIS | Skills Funding Agency | Digital Apprenticeship Service - Levy & Voucher : Discovery phase | This Apprenticeship Levy work is a seperate workstream to focus on the impact of the levy on employers, particularly larger employers, and what this means for the digital service that will support employers. The Levy will support all post-16 apprenticeships in England & will provide funding that each employer can use to meet their individual needs. Funding will be directly controlled by employers via the Digital Apprenticeships Voucher, and firms that are committed to training will be able to get back more than they put in. There will be formal engagement with business on the implementation of the levy, which will also consider the interaction with existing sector levy boards, and further details will be set out at the Spending Review. This is part of the overall Apprenticeship Reform programme and will deliver an end-to-end digital service. | 149,000 | 149,000 | 08/10/2015 |
| BIS | Skills Funding Agency | CRM Employer Apprenticeships - Solution for Employers : Alpha phase | The strategic case & business justification for a CRM system captured the need to support both Employers & Providers and to develop a new CRM system to assist with reaching the target of 3million apprenticeships. The initial stage is the development of the employer system. | 167,000 | 167,000 | 17/12/2015 |
| BIS | Skills Funding Agency | Digital Apprenticeship Service (DAS) formerly Employer Routed Funding - for SME's : Beta phase | Project is part of the overall Apprenticeship Reform programme and will deliver a new funding system giving employers control of apprenticeship funding. It is a key component within SFA’s Digital Transformation Programme. The Beta phase of approx 6 months will focus on developing • Standards search • Provider search • integration with provider identity assurance (IDAMS) • employer registration • funding calculator. In addition it will • plan and test integration with SFA core systems, e.g. data collection and funding and contracting & • build proof of concept for selection of the assessment organisation prior to public beta. It is closely linked to the “Find an apprenticeship Exemplar” project and has a strategic objective to increase the volume of employers managing their funding on-line, using the new apprenticeship standards and a simple and efficient system that is digital by default. | 2,715,000 | 2,715,000 | 05/10/2015 |
| BIS | Skills Funding Agency | E-procurement/ Evaluation tools | SFA sought approval to go to market to tender a new solution that includes e-tendering and e-evaluation processes as the current contract was coming to an end and needed to have a solution in place in order to continue to comply with the UK Public Contract regulations. The required solution needed to be internet based with a fully managed service for Agency users; have robust auditing processes; and have high quality Management Information / reporting available. The "customers" are the Procurement Team along with Market Entry / Exit team. Currently SFA have 44 E-Procurement licences, with use of a managed service, and 150 E-Evaluation licences, with access to technical support. The Agency uses these tools effectively for Education and Training, European Funded projects, and Goods & Services for the Agency and across BIS in collaborations and IT procurements. This submission was for a Single Tender bid at £398,132+vat for DTAB22 on 17Nov15 | 398,132 | 398,132 | 17/11/2015 |
| BIS | Skills Funding Agency | Public Sector Network (PSN) / Protective Monitoring Security - Discovery phase | SFA are to undertake a Discovery phase for the Protective Monitoring Transformation and PSN Compliance and Programme. The delivery timescales are to achieve Public Sector Network Compliance and connectivity by June 2016. Achieving this timescale will enable the SFA to benefit from a transition to the Government’s HR Shared Service. If we are unable to achieve these timescales we would not be able to move to the Government’s HR Shared Service and would need to renew our licence agreement with Oracle and our supply chain that’s support he SFA current HR Service. In additional we would not be able to benefit from the costs reductions identified by moving to the Government’s HR Shared Service. Reviewed at DTAB20. | 85,308 | 85,308 | 20/10/2015 |
| BIS | Skills Funding Agency | UKRLP UK Register of Learning Providers - Reprocurement of provider register services (submission 2) | Nb. SFA reported the initial bid in the Q2 return, this is the revised lower total now (thus -£733,764). The current UK Provider Register used by SFA is a fully managed service provided by a 3rd party & their contract expired on 30Nov15. SFA intended to procure a ‘like-for-like’ service. Procurement activity needed to start end Aug15 to allow sufficient time to re-contract and provide business continuity for this service, which is consumed by many stakeholders. As part of a strategic solution, SFA propose that they work with GDS and converge to a suitable government platform asap & bring elements such as support for the service in-house within the SFA &, using Government as a platform it can be be used across government. Bid was for £733,770 (Ex VAT) for Run cost 15/16, 16/17, 17/18 and Transition/migration costs. Submission of final, reduced confirmed costs at DTAB21 and approved at £352,968 following on from the initial approval at DTAB16 at £733,764. | 352,968 | 352,968 | 12/11/2015 |
| BIS | Skills Funding Agency | Wide Area Network (WAN) Services | SFA requested approval to replace the WAN Services which provide essential communication services for SFA & the backbone to network & communications that enable staff to undertake their day-to-day activities from a number of office locations. The current MCTF contract for existing WAN expired on the 31Dec15. Originally submitted to BIS in May then an updated, revised bid sent for approval to DTAB17 in Sep'15. Nb. SFA reported the initial bid in the Q1 return, this reported figure now is the revised lower total (thus -£3,820,000) | 2,630,000 | 2,630,000 | 05/10/2015 |
| BIS | Student Loans Company | Workflow | 97% of student loan applications are made online, but SLC still receive three million envelopes a year. These are currently scanned and logged manually. This expenditure is to automate the scanning and processing of paper applications, with consequent efficiency savings | 3,995,858 | 3,995,858 | 03/12/2015 |
| BIS | The Insolvency service | Conduct Assessment Service beta | The project conducted research into the use of existing rules engines developed by OGDs and open source products. The rules engine is reusable technology and it is a separate service from all the other applications in respect to the Conduct Assessment Service. In addition, it will be used by other projects within the Insolvency Service and Government wide if required. | 597,000 | 597,000 | 15/12/2015 |
| BIS | UKSBS | Oracle 12.0.06 sustaining support extension | Ensure ongoing support and annual patching to comply with HMRC payroll calculation changes | 219,674 | 219,674 | 10/11/2015 |
| BIS | UKSBS | Property Assets Management Data Capture & management beta live | Not set | 443,249 | 443,249 | 04/12/2015 |
| BIS | Not set | Grant Funding Delivery Alpha | Technology options will be explored as part of the alpha, building on the discovery, to determine the technology to be used. | 750,993 | 750,993 | 25/11/2015 |
| BIS | Not set | Queens Awards for Enterprise (apply for an award) service - contract variation | Dept. requires approval for additional expenditure to complete further work to develop the system. The new service enables the public to enter and nominate others for Awards, assessors to appraise the entries and the QAO to run and administer the whole process. | 50,880 | 50,880 | 09/11/2015 |
| BIS | Not set | Queens Awards for Enterprise (apply for an award) service new support contract | This request from dept is to go to market for a new one year contract from April 2016 for support and hosting, estimated cost £63,280. The project will confirm actual costs prior to contract award. | 63,280 | 63,280 | 09/11/2015 |