Transparency data
BIS: exceptions to spending controls: information and communications technology (ICT) - January to March 2016
Updated 25 August 2016
Download CSV 14.9 KB
| ICT | ||||||||
|---|---|---|---|---|---|---|---|---|
| Department | Organisation Name | Project name | Basis for expenditure approval | Total Value Requested (£) | Total Value Approved (£) | Date of approval | Not set | Not set |
| BIS | ACAS | Fixed Telephony, ACD & WMS | Extension to fixed telephony contract | £1,450,000 | £1,450,000 | 21/03/2016 | Not set | 13 |
| BIS | BIS | Queen's Awards for Enterprise service support | Approval to proceed with a new support and hosting contract, including work to add a new Award category to the service | £107,760 | £107,760 | 24/03/2016 | Not set | 2 |
| BIS | Companies House | Digital Forms Enablement discovery and alpha | Project to replace paper forms with digital | £162,000 | £162,000 | 24/02/2016 | Not set | 24 |
| BIS | Companies House | Limited Liability Partnership beta | Enabling digital filing of limited liability partnership accounts | £560,000 | £560,000 | 12/01/2016 | Not set | 9 |
| BIS | Innovate UK | Innovation Funding Service beta dd | Management of internal processes for grant set up and due dilligence | £465,000 | £465,000 | 24/03/2016 | Not set | 13 |
| BIS | Land Registry | IBM Mainframe Hardware Maintenance Agreement | Land Registry is committed to significantly reducing the workload and cost profile of the mainframe platform by migrating key services to open source alternatives. Several activities are in flight to migrate both data and web channels from the mainframe platform by March 2017. Our aim is to significantly reduce the cost profile of the mainframe post March 2017. | £2,400,000 | £2,400,000 | 29/02/2016 | Not set | 24 |
| BIS | Met Office | Weather Observations Website (WOW) Engine | WOW is being replaced with a data collection platform, a flexible data store which is accessed via a set of standards based API interfaces for both ingesting and extracting data.This system will also support a much broader set of data parameters to allow the collection of information about the impacts of weather as well as a wider variety of weather parameters than the existing WOW platform. | £20,000 | £20,000 | 16/03/2016 | Not set | 26 |
| BIS | Met Office | Mobile IT - software | The Cabinet Office approved the Met Office to spend up to 2.525m out of a total project spend of 3.825m to replace their EUC. This request is for Office software. | £910,000 | £910,000 | 21/01/2016 | Not set | 18 |
| BIS | NERC | BAS Satellite provision (VSAT) | Satellite contract for BAS Antarctic research stations and ships. This will be a 5 year contract that will be awarded after the European Journal process has been completed which is currently underway. | £2,480,000 | £2,480,000 | 29/03/2016 | Not set | 17 |
| BIS | NERC | Satellite Bandwidth Service Provision | Extension to the existing satellite contract to allow sufficient time to put the contract out to tender via the European Journal. | £675,000 | £675,000 | 14/01/2016 | Not set | 9 |
| BIS | NERC | Specialist scientific software | software licences | £244,000 | £244,000 | 11/02/2016 | Not set | Not set |
| BIS | Skills Funding Agency | CRM Employers Beta 15-16 | The Skills Funding Agency have a CRM (thick client installation) that manages employer engagement with apprenticeships. Since the move to a new EUC solution in Aug 2014, the CRM does not work properly causing problems such as having manual workarounds to enable the referencing and sending of emails, this sometimes means in busy periods that the data is not current. Approval will enable the Beta stage to progress and for the Minimum Viable Product to be available for Go Live to enable the business continuity issues to be addressed. | £125,000 | £125,000 | 10/03/2016 | Not set | Not set |
| BIS | Skills Funding Agency | CRM Employers Beta 16-17 | The existing CRM system will not work with the existing desktop and gives issue with the product support. Approval will enable the Beta stage to progress and for the Minimum Viable Product to be available for Go Live to enable the business continuity issues to be addressed. this is the Beta phase 16-17 Beta spend. | £135,000 | £135,000 | 24/03/2016 | Not set | Not set |
| BIS | Skills Funding Agency | NCS - Discovery | SFA sought approval for a four week discovery in order to define the approach for moving from the existing National Careers Service to a Digital First Service by April 2018. This will build on the work already completed by the SFA which includes: • Citizen’s Digital alpha • Job Profiles Data Platform • Find My Qualifications alpha • Policy commission to deliver efficiencies by moving to a digital first service • Cross-government initiatives aimed at supporting all routes into sustainable employment • UCAS directory. The outcome of the discovery will be a defined service vision and a roadmap for moving from the existing service to the new digital service. | £172,000 | £172,000 | 31/03/2016 | Not set | Not set |
| BIS | Skills Funding Agency | FAS2T day 1 project | Shared Service Day 1 Project to undertake work to enable FAS2T (Funding Agency Shared Service Team) to operate as a combined unit with staff who are joining from the SFA & EFA. Project seeks to create a shared collaboration space for all staff within FAS2T to enable collaborative working e.g. Calendaring, collaboration space, Office 365; plus enable connectivity to relevant Line of Business systems in the SFA and EFA so that staff are able to undertake their day to day activities e.g. Finance and HR approvals etc. Existing technology will be used. | £349,500 | £349,500 | 30/03/2016 | Not set | Not set |
| BIS | Skills Funding Agency | NAS Employer posting journey phase 1 beta extension | Extension of 4 months to the original timescale for Phase 1 of the Beta Phase of the Provider posting of apprenticeship vacancies on behalf of employers. The aim is to simplify the Provider journey so that Providers create vacancies and select candidates on behalf of Employers as part of ‘Recruit an apprentice,’ which will facilitate the decommissioning of Apprenticeship Vacancies (AV). This extension covers development and re platforming of the APIs, data migration and integration activities to allow the decommissioning the remaining parts of the AV service. | £553,000 | £553,000 | 31/03/2016 | Not set | Not set |
| BIS | Skills Funding Agency | Funding and Contracting Service 16/17 policy changes | SFA sought approval to enhance the core support & development team with a further pool of development resource to deliver the 2016/17 policy changes & includes ongoing yearly maintenance for the system & performing annual rollover for the existing funding streams & policies. The bid seeks approval to invest a further £625k from April16 to March17 to cater for unexpected additional business critical policy changes required to funding streams throughout the FY & AY. Introduction of the simplified Adult Skills Budget led to significant changes that require amendment in the system including is alteration to the documentation visible to providers. | £625,000 | £625,000 | 01/03/2016 | Not set | Not set |
| BIS | Skills Funding Agency | IdAMS upgrade and reintegration | SFA current IdAMS from 2011 for Partners Service is based on the IBM Tivoli technology stack & hosted in the SCC legacy datacentre supported by the Capgemini AMS Service and a direct contract with Pirean. This work needs to be undertaken to ensure business continuity of the IdAMS for Partners Service as a result of the expiration of the current licencing agreement in June 2016. Covers an options analysis phase which will allow the CTO team to understand the business needs & impacts of the work required to ensure the SFA has a continuation of the IdAMS for Partners Service. | £628,000 | £628,000 | 01/03/2016 | Not set | Not set |
| BIS | Skills Funding Agency | DCFS hosting transition to Cloud | The service contract to host DCS services expires in October 2016. As part of a re-procurement activity the SFA strategy to run services on a public cloud infrastructure should be included. Analysis work is required to provide an options analysis/ investigations. | £697,000 | £697,000 | 01/03/2016 | Not set | Not set |
| BIS | Skills Funding Agency | NCS - business continuity | SFA sought approval to progress work in respect of the business continuity needs relating to the ‘burning platform’ of the current NCS website. The service expires in October 2016 with no option to extend. It is not just a website: it is an integrated delivery channel that is a critical part of an operating model that joins together user journeys and user data across 9 different contractors which appear to the customer to make the current NCS into a single coherent service. If we do not create a service that maintains business continuity, then we either let the current service expire or procure a like-for-like replacement. Both of these should be avoided as they have significant impacts | £726,000 | £726,000 | 31/03/2016 | Not set | Not set |
| BIS | Skills Funding Agency | Protective Monitoring Transformation and PSN Compliance : Alpha & beta | SFA to undertake an Alpha phase for the Protective Monitoring Transformation and Public Sector Network Compliance Programme following on from the successful Discovery phase. Delivery timescales are to achieve PSN Compliance and connectivity Jun16 enabling SFA to benefit from a transition to the Government’s HR Shared Service. The Common Technology Programme reviewed the application & confirmed that the proposal is in line with BIS criteria for WAN & PSN connectivity. | £783,000 | £783,000 | 14/01/2016 | Not set | Not set |
| BIS | Skills Funding Agency | ESF Match and claim | ESF Match & Claims is the functionality to : Collate direct ESF spend; Identify and collate match spend; Produce ESF & match programme MI on targets and projects; Submit spend and MI to the ESF Managing Authority. ESF beneficiaries (SFA) must provide match funding, with an audit trail. SFA need to reclaim the direct ESF costs incurred on provider contracts and on administration of the programme. The current funding agreements with the Managing Authority need to be claimed back from the European Commission and matched with an equal amount of SFA match funding. | £886,000 | £886,000 | 10/03/2016 | Not set | Not set |
| BIS | Skills Funding Agency | DAS Levy alpha | The apprenticeship service Levy must be launched by April 2017. Approval is sought for the Alpha phase in order to test the outputs immediately following completion of Discovery work so as to minimise the risk of delivery later than April 2017. The focus of Alpha will be the end to end journey to a) identify an employer b) for that employer to commission c) pay for an apprenticeship. SFA is aware that the end to end service will need to be assessed against the digital by default standards prior to proceeding to Beta. Good practice & ways of working developed first in the Find an apprenticeship Exemplar and consolidated in work to provide an Employer Search and Shortlist service will be leveraged to inform the development of the Levy alpha. | £1,037,000 | £1,037,000 | 26/01/2016 | Not set | Not set |
| BIS | Skills Funding Agency | Employer Data Registration Service FBC | SFA had been through procurement; had a Full Business Case and sought approval for the final IT solution & finalised IT costs. This project is to re-procure current requirements as an operational imperative for April 2016 with a view to consuming any suitable government shared service employer registry information when that becomes available. SFA have been advised that a government shared service for employer registry information will not be available before 2018. The re-procured service will verify employer information, maintain a register of employer information and unique identifiers, and provide a helpdesk. Currently, EDRS is the SFA’s single source of employer data to support all employer-related services including the apprenticeship Small Business Service, Apprenticeship Grants for Employers, Traineeships, Employer Ownership Fund and Find an Apprenticeship. | £1,272,000 | £1,272,000 | 17/02/2016 | Not set | Not set |
| BIS | Skills Funding Agency | Data Collections Service f/y 2016/2017 | The business case which supports the current DCSS project expired at the end of the Oct15. Authorisation was needed to proceed with rollover and policy change for the 16/17 academic year required to make sure the platform continues to provide a current service. The platform will continue to develop but reduce utilisation of external resources and increase code re-use and test automation wherever possible. | £1,274,000 | £1,274,000 | 11/02/2016 | Not set | Not set |
| BIS | Skills Funding Agency | Course directory service re-procurement | SFA sought approval to commence procurement activity of the Course Directory Service Re-procurement Project. The procured service will be a two-year contract commencing on 1st August 2016. This is an existing service which underpins several strategic objectives of the SFA including the National Careers Service and the Digital Apprenticeship Service. The funding requested SFA process to gather information from providers about available courses, the management of data & the making available of that data through an API is all managed through a single contract that comes to an end in July 2016. | £1,640,000 | £1,640,000 | 29/03/2016 | Not set | Not set |
| BIS | Skills Funding Agency | NAS Employer posting beta phase 2 | This work follows on from the “Find an Apprenticeship Exemplar” project & has a strategic objective to increase the volume of employers recruiting apprentices by enabling them to post their own vacancies on-line, using the new apprenticeship standards and a simple and efficient system that is digital by default. Its key aims are to Meet the digital by default agenda for employers and the conditions of the SFA success statement; To drive efficiencies through digital by default services; To build the digital capabilities of the SFA; To enable more Employer ownership over the recruitment process To Increase apprenticeship take up by moving to an employer ownership model; To create efficiencies by moving away from the current legacy AV system that (potential savings have been estimated at £6.8m over the next 4 years). | £1,703,000 | £1,703,000 | 26/01/2016 | Not set | Not set |
| BIS | Skills Funding Agency | Employer Data Registration Service reprocurement | EDRS Employer Identifier Service (1) Pre Procurement Activity and (2) Procurement. Includes £221,000 for potential Transition costs to a new supplier should the current incumbent supplier fail to win the contract. | £2,004,000 | £2,004,000 | 26/01/2016 | Not set | Not set |
| BIS | UKSBS | Siebel upgrade to open UI | Current requirements is to re-procure as an operational imperative from Apr16 with a view to consuming any suitable government shared service employer registry information when that becomes available. SFA have been advised that a government shared service for EDRS information will not be available before 2018. The re-procured service will verify employer information, maintain a register of employer information and unique identifiers, and provide a helpdesk. SFA’s operations including apprenticeship funding will be at risk if there is not continuity of service. | £260,000 | £260,000 | 14/01/2016 | Not set | Not set |
| BIS | UKSBS | Third party hardware maintenance | Pan-BIS hardware maintenance contract | £1,200,000 | £1,200,000 | 14/01/2016 | Not set | Not set |
| BIS | UKSBS | Commoditised IT contract extension | Extending common contract for commoditised IT procurement for a final year | £2,500,000 | £2,500,000 | 21/03/2016 | Not set | Not set |
| BIS | Not set | Prompt Payment Digital Reporting Tool - Discovery Phase | This project is aimed at changing the culture of late payment to benefit the whole economy, helping business to thrive, create employment, and increase competitiveness and efficiency through the supply chains. | £24,000 | £24,000 | 15/03/2016 | Not set | Not set |