Transparency data
Cabinet Office meta data fields April 2012 in CSV format
Updated 15 July 2011
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| METADATA FOR DATA FIELDS | |||||||||||||
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| This worksheet lists the fields of the "Quarterly Data Summary" sheet and provides explanation of the metrics (metdata). | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Organisations in-scope | [Please specify] | Not set | Not set | Not set |
| Not set | Not set | ALL INFORMATION SHOULD RELATE TO THE LATEST AVAILABLE DATA | Not set | Not set | Not set | Not set | Not set | Not set | Organisations out-of-scope | [Please specify] | Not set | Not set | Not set |
| Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Actual Department metadata - where differs from requested | Not set | Not set | Not set | Not set |
| GROUP | SUB-GROUP | FIELD NAME | TECHNICAL DEFINITION (REQUESTED) | PERIOD OF DATA REPORTED IN QDS (REQUESTED) | PERIOD FOR DATA IN April QDS (REQUESTED) | DEPARTMENTAL COVERAGE OF DATA (REQUESTED) | DATA SOURCE | TYPE OF DATA (eg MI, Official Stats or National Stats) | TECHNICAL DEFINITION (ACTUAL) | DEPARTMENTAL COVERAGE OF DATA (ACTUAL) | FURTHER NOTES, CAVEATS AND LIMITATIONS | EXPLANATIONS RELATING TO CHANGES IN DATA FROM PREVIOUS QDS PUBLICATIONS | Not set |
| Spending | Budget | Total Departmental Expenditure Limit (DEL) | (Resource DEL excluding depreciation) + (Capital DEL) | Quarterly COINS data | Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Oct-Dec) | Full | COINS | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | of which Resource DEL (excl. Depreciation) | (Resource DEL excluding depreciation) | Quarterly COINS data | Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Oct-Dec) | Full | COINS | Management information | Not set | Not set | Due to the different nature and spend profiles for each grant, comparisons between one quarter and another, and on a year-on-year basis can be misleading. | Not set | Not set |
| Not set | Not set | Top 5 contributory elements | 5 largest areas of spending, as defined by the department, to cover a substantial proportion of DEL. | Quarterly COINS data | Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Oct-Dec) | Determined by top 5 programmes chosen | COINS | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | A; Support to the Cabinet, Prime Minister & Deputy PM | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | B: Political and Constitutional Reform | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | C: National Security | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | D: Effciency and Reform | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | E: Hosted Functions | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Purchase of goods & services within Resource DEL | RDEL, Purchase of Goods and services. Procurement spending should be recorded as a gross rather than net expenditure. This should be current procurement which falls within resource DEL, therefore excluding all Capital procurement. Should include entries against NAC Codes: "B3501" + "E20"; Expenditure should be recorded in £m. | Quarterly COINS data | Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Oct-Dec) | Full | COINS | Management information | Not set | Not set | Not set | No variation between Qtr3 2011/12 and Qtr3 2010/11 | Not set |
| Not set | Not set | Payroll within Resource DEL | Pay includes salaries, employers’ National Insurance Contributions, and accruing pension costs in RDEL. NAC Codes – all codes under "A15". Expenditure should be recorded in £million and in real terms, with no normalisation applied. | Quarterly COINS data | Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Oct-Dec) | Full | COINS | Management information | Not set | Not set | Not set | The increase in payroll from £24m in 2010/11 and £29m in 2011-12 is because of staff changes and MOG transfers which took place in 2010-11. In Qtrr 3 of 2010/11 none of the MOGs were included in the payroll figures (this took place in Qtr 4) | Not set |
| Not set | Not set | Grants within Resource DEL | Grant payments or subsidies to individuals or bodies inside or outside the public sector within Resource DEL. The figure should not include any "capital" grants or subsidies. The NAC Code definition is: - Current grants to local government spending NAC= “M10”, “M15”, “M20”, “M30”, “M40” - Current grants to persons and not for profit bodies NAC= "D10" - Current grants abroad NAC= "D20" - Subsidies to private sector companies NAC= "C10, C50" - Subsidies to public corporations NAC="C20, C35" | Quarterly COINS data | Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Oct-Dec) | Full | COINS | Management information | Not set | Not set | Due to the different nature and spend profiles for each grant, comparisons between one quarter and another, and on a year-on-year basis, can be misleading. | Not set | Not set |
| Not set | Not set | of which Capital DEL | (Capital DEL), taken from COINS. | Quarterly COINS data | Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Oct-Dec) | Full | COINS | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Top 5 contributory elements | 5 largest areas of spending, as defined by the department, to cover a substantial proportion of Capital DEL. | Quarterly COINS data | Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Oct-Dec) | Determined by top 5 programmes chosen | COINS | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Non Current Assets - Additions | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Capital Grants | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Capital Grants in 2011-12 are only £2m YTD, due to a lower level of capital grants planned for this Financial Year and no capital grants have been made in Qtr3 of 2011/12. (In 2010-11 the Capital Grant’s budget was approx £74m, which was mainly made up of the Grass Roots Grants and Future Builders programmes, both which ended in 2010-11) | Not set | Not set |
| Not set | Not set | NDPBs Capital Grants | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Total Annually Managed Expenditure (AME) | (Resource AME excluding depreciation) + (Capital AME), taken from COINS | Quarterly COINS data | Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Jul-Sep) | Full | COINS | Management information | Not set | Not set | In Qtr3 the CO recognised 3 new provisions relating to building acquired via Machinery of Government changes (MOGs)Roseberry Court (Norwich) – transferred to CO when OGC moved into the Department last FY. Dilapidations were not at that time recorded as a provision, due to different accounting treatment by HMT. Hercules House (London) – Formerly COI’s property, and became part of CO this FY. There was a different accounting treatment and a provision is required to bring it inline with CO policies. Belgrave Road (London) – Formerly part of NSG’s properties, and became part of CO this FY. There was a different accounting treatment and a provision is required to bring it inline with CO policies.These 3 provisions total £5m which has recognised in CO Accounts in December 2011. | Not set | Not set |
| Not set | Not set | Top 5 contributory elements | 5 largest areas of spending, as defined by the department, to cover a substantial proportion of Total AME. | Quarterly COINS data | Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Oct-Dec) | Determined by top 5 programmes chosen | COINS | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Non Current Assets - Additions | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Capital Grants | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | NDPBs Capital Grants | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Common Areas of Spend | Office Estate Area | The sum of Building Net Internal Area (NIA) for the buildings occupied by departments. NIA should only cover those buildings used as office space and for buildings over 500m2. As defined in the Common Areas of Spend Estates Standards: www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions | Quarter | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept) | Full | ePIMS | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Office Estate Costs | This should cover the cost for the NIA reported, for office buildings over 500m2. As defined in the Common Areas of Spend Estates Standards: www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions. | Quarter | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept) | Office Accomodation over 500m2 for entire family | ePIMS | Management information | Not set | Not set | The total office estate (M2) figure has not changed between this quarter and the previous quarter. The total cost of the office estate is £1.7m lower than the previous quarter and this is primarily due to using actuals taken from the accounts system. The total cost of the estate for the whole year is expected to be £29.1million (pre adjustment figures, still to change) i.e. approximately £7.25 million per quarter. In Q3 two sets of income were received which served to reduce the cost of that quarter and a number of accounting adjustments were made. Because the QDS operates on a cash basis, not accrual basis, such variations are likely to occur. The lower cost of the estate figure in this quarter has also had an affect on reducing the cost per FTE and the cost per M2 against the previous quarter. | Not set | Not set |
| Not set | Not set | Cost of the Office Estate per M2 | As defined in the Common Areas of Spend Estates Standards: www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions | Quarter | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept) | Office Accomodation over 500m2 for entire family | ePIMS | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Cost of the Office Estate per full-time equivalent (FTE) | As defined in the Common Areas of Spend Estates Standards: www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions | Quarter | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept) | Office Accomodation over 500m2 for entire family | ePIMS | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Procurement spend | The total value of payments made to third party suppliers, excluding VAT. This excludes payroll, non-cash expenditure (e.g. depreciation), grants and benefit payments, but should include capital, resource and programme spend on goods and services. For further guidance see the Common Areas of Spend Procurement Standards - www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions | Quarter | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept) | Full | Commercial Function | Management information | Consistent with CAS definition. Data drawn from invoice payment data and excludes intra-government payments, staff expenses, receipts/income, accounting adjustments (accruals, pre-payments) and all VAT. | Not set | The expenditure for the Government Procurement Service (GPS) and the Central Office of Information (CoI) (see below) has been excluded from the figures to be consistent with the figures reported for the GPE exercise. Org Q3 (£M) Q2 (£m) GPS 1.57 1.35 CoI 35.00 26.00 | Current QDS figures have been drawn from invoice payment data and excludes intra-government payments, staff expenses, receipts/income, accounting adjustments (accruals, pre-payments) and all VAT. | Not set |
| Not set | Not set | Price of standard commodity items | Price of a box of standard A4 white copier plain paper (typically 80 gsm) in £ units per 2,500 sheets of paper. Average price paid per KWH of energy in £ units. | Quarter | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept) | Full | Commercial Function | Management information | Not set | Not set | Not set | Following clarification of the organisational scope of the QDS, the current figures for Q2 and Q3 take account of prices paid by the Government Procurement Service and the Central Office of Information which were excluded from the previous QDS. The figures have also been adjusted to take account energy used for an additional building on the London estate which have been charged retrospectively to the Cabinet Office. | Not set |
| Not set | Not set | Total 3rd party ICT cost | As defined in the Common Areas of Spend ICT Standards - www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions | Quarter | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept) | Full | Commercial Function | Management information | Not set | Not set | The main difference between quarter 2 and quarter 3 is that in quarter 2, 4 overall payments for Flex service charges were made, whereas in quarter 2 only 2 of these payments were made. Similarly, 3 payments for Shared services charges were made in quarter 2, but none were made in quarter 3. | Not set | |
| Not set | Not set | Desktop Cost per full-time equivalent | As defined in the Common Areas of Spend ICT Standards - www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions | Quarter | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept) | Full | Commercial Function | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Corporate Service cost, broken out by functional area into HR, Finance, Procurement, Legal and Communications | As defined in the Common Areas of Spend Corporate Service Standards - www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions | Quarter | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept) | Full | Finance Function | Management information | Not set | Not set | Not set | There are two main factors causing a difference between quarter 2 and quarter 3 - quarter 2 included some costs which related to other parts of the organisation, and which have since been re-allocated; and there is a large payment in quarter 3 relating to Vetting charges (which are covered by this budget on behalf of the whole department). | Not set |
| Not set | Not set | Fraud, Error, Debt Total Identified Fraud (£million) Total Known Errors (£million) Total Debt (£million) Total Debtor Days | As defined in the Common Areas of Spend Fraud, Error and Debt Standards - www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions. Fraud and Error should be calculated for all areas defined in the Standards - Procurement, Payroll, Grants, Tax and Other Debt and debtor days should be those arising from Fraud and Error, but cover all areas of debt - Debt Type, Tax, Benefits, Fines and penalties, Loans, Sales of goods and services, Other/sundry. | Quarter | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept) | Full | Finance Function | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Voluntary and community sector (VCS)/Small and medium enterprises (SME) Procurement spend with SME (£) Procurement spend with VCS (£) Grants to VCS (£) | As defined in the Common Areas of Spend Procurement Standards - www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions | Quarter | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept) | Full | Finance Function | Management information | Consistent with CAS definition. Data drawn from invoice payment data and excludes receipts/income, accounting adjustments (accruals, pre-payments) and all VAT. | Not set | SMEs and VCS: Previous QDS figures were drawn from GL data to be consistent with previous QDS and COINs data which includes receipts/income, accounting adjustments (accruals, pre-payments) and non-recoverable VAT. Current QDS figureshave been drawn from invoice payment data and exclude receipts/income, accounting adjustments (accruals, pre-payments) and all VAT. The Q2 figure has been adjusted accordingly for comparative purposes. The difference between the current figure for Q2 and the equivalent figure reported in the previous QDS is due to the change of the source data being used from GL to invoice payments (as described above). | Not set | |
| Not set | Financial Indicators | Accuracy of Cash Forecasting | Cashflow Management Scheme: Departments with a gross cashflow of over £3bn p.a. provide daily and monthly forecasts of their gross cash payments and receipts up to six weeks ahead. Smaller departments provide monthly forecasts only.The scheme monitors the difference between the forecast and outturn and expresses the difference as a percentage variance on forecast.. Target is for the outturn to be within 5% of the forecast.” | Quarter | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sep) | All departments | Departmental Cashflow Management outturns | Management information | Not set | Not set | As a small department, CO is excluded from the Treasury’s formal cash forecasting ‘league table’. One of the consequences of being a small department is that relatively minor fluctuations in our forecasts show up as a large percentage variation. The main causes for the variations are: Grant and capital payments fluctuate and can be difficult to predict on a month by month basis. There are valid operational reasons why we need to make some capital or grant payments outside the month we originally expect. Our receipts from other government departments and external organisations can also be difficult to predict and their timings are largely outside our direct control. In the period covered by the QDS Cabinet Office made some one-off payments to other government departments to settle liabilities arising from machinery of government moves. | Not set | Not set |
| Not set | Not set | Working Capital Forecast [% variance of Actual v Forecast] | The percentage variance of forecast to actual working capital. Working capital is calculated as : Total current assets less total current liabilities o Current Assets - Inventories - Current trade and other receivables - Cash and cash equivalents - Other current financial assets - Assets classified as held for sale o Current Liabilities - Current trade and other payables - Gilt edged stock - Other current liabilities | Quarterly | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sep) * where possible | Full | Management Information and Annual Accounts | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Net Book Value (%) [% variance of Actual v Forecast] | The percentage variance of forecast to actual Net Book Value(NBV) of Fixed Assets. NBV of fixed assets is calculated as the historic cost or valuation (of the assets included) less accumulated depreciation (i.e. depreciation to date) of the assets. Note that in WGA, Fixed Assets are referred to as "Non-current assets" and include the following: - property, plant and equipment - investment property - intangible assets - non-current trade and other receivables - Other non-current financial assets | Quarterly | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sep) * where possible | Full | Management Information and Annual Accounts | Management information | N/A | Not set | The net book value was as forecast. | Not set | Not set |
| Not set | Major Projects (Top 5) | Project A: Electoral Registration Transformation Programme( £ million) | Whole life department cost as defined in the Major Projects Authority (MPA) guidelines. | Full life | Most recent forecast | Full | Departmental internal reporting systems | Management information | As per definition requested | Not set | Not set | Project A: Electoral Registration Transformation Programme was listed as 'Individual Electoral Registration' in the previous QDS | Not set |
| Not set | Not set | Project B: National Cyber Security Programme (£ million) | Not set | Not set | Not set | Not set | Not set | Not set | As per definition requested | Not set | Project B: National Cyber Security Programme - The cost of the Cabinet Office element of the Programme has increased to £83.5M (from £77M in Q3) as a result of (1) the existing Cabinet Office Identity Assurance Programme, and its £10M funding has now been included within the NCSP Programme, and (2) the forecast cost of the Office for Cyber Security and Information Assurance (OCSIA) has reduced by £3.5M since the NCSP Programme was initiated. This is a Net increase of £6.5M. | Not set | Not set |
| Not set | Not set | Project C: Public Services Network (£ million) | Not set | Not set | Not set | Not set | Not set | Not set | As per definition requested | Not set | The £6.11M cost reflects Cabinet Office costs only, in line with Government Major Project Portfolio reporting. | Not set | |
| Not set | Not set | Project D: My Civil Service Pension (£ million) | Not set | Not set | Not set | Not set | Not set | Not set | As per definition requested | Not set | Not set | No changes from Q3 data. | Not set |
| Not set | Not set | Project E: National Citizenship Service (£ million) | Not set | Not set | Not set | Not set | Not set | Not set | As per definition requested | Not set | Not set | No changes from Q3 data. | Not set |
| Not set | Not set | £ m whole life cost of ALL major projects | Not set | Not set | Not set | Not set | Not set | Not set | As per definition requested | Not set | Not set | Not set | Not set |
| Not set | Input Indicators | 1. The central government cost for every person participating in the National Citizen Service | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Full cost data not yet available. All cost figures are subject to year end collation and reconciliation and will therefore not be available until Q1 2012-13 | Not set |
| Not set | Not set | 2. Average cost of training a community organiser (Senior Community Organisers; Mid-level Community Organisers (£) (Current = 2011-12) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Average cost of training a Senior community Organiser is £676 and average cost for training Mid-level Community Organisers is £190 | Not set | Not set |
| Not set | Not set | 3 The cost of each type of Cabinet Office moratorium (Current = 2011-12) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | ICT - £320.000, Property - £220.000, Advertising & Marketing - £180.000, Procurement - £110.000, Recruitment - £ 10.000 | Not set | Not set |
| Not set | Not set | 4 For every pound spent by government departments, the cost of running a central procurement function to buy common, standard government supplies and equipment (£) (Current = 2011-12) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | It costs 0.34% of every pound spent by government departments to run a central procurement function to buy common, standard government supplies and equipment | Not set | Not set |
| Not set | Not set | 5 The cost of managing the relationship with government suppliers per pound spent on buying supplies and equipment (£) (Current = 2011-12) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | 0.079% of every pound is spent on managing the relationship with government suppliers to buy supplies and equipment. | Not set | Not set |
| Not set | Impact Indicators | 1. The number of mutuals supported by the Mutuals Support Programme, and the number of public service areas in which these mutuals are supported (mutuals: service areas) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Since launch in Dec 2011, 60 organisations have been/are supported by hotline, triage and the one to one support procured by Cabinet Office. In addition, the Web resource has received over 4,000 visits. | Not set | Not set |
| Not set | Not set | 2: Level of volunteering, by age group (Current 2011-12) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | % of volunteering in the last 12 months , 16 to 24 year olds - 28.5%, 25 to 44 year olds - 21.9%, 45 to 64 year olds - 25%, 65 to 74 year olds - 27.8%, 75+ years old - 19.5% | Not set | Not set |
| Not set | Not set | 3a Cost of the total staffing resources supporting the work of government | Cost of the total staffing resources supporting the work of government. Paybill data for payroll staff includes cost of salaries, allowances, non-consolidated performance related payments, overtime, employers pension contributions, and employer NI contributions. Paybill data for non-payroll staff are payments made for the reference quarter for all consultants, interim managers, agency staff and specialist contractors. | Not set | Paybill for the quarter ending 31 Dec 2011 | All main departments,their agencies and executive NDPBs (excluding devolved administrations and security services). | Indicator is the sum of information reported in departments' monthly workforce management information returns for each month that make up the reference quarter e.g. for quarter ending 31 Dec the figure is the sum of the total paybills for October, November and December. | Management information | Not set | For some quarters, individual organisation's information may not be included in the total figure presented. Where missing organisations are deemed to be significant in terms of coverage, this is noted here. For the quarter ending 31 December, other than those organisations deemed out of scope, the main omissions are DCMS' executive NDPBs. | These are not official statistics, but internal management information published in the interests of transparency. | Not set | Not set |
| Not set | Not set | 3bSize of the total staffing resources supporting the work of government | Size of the total staffing resources supporting the work of government. Total staffing numbers (FTE basis) include all payroll staff as well as all non-payroll staff (contingent labour) i.e. consultants, interim managers, agency staff and specialist contractors. | Not set | Staffing levels as at 31 Dec 2011 | All main departments,their agencies and executive NDPBs (excluding devolved administrations). | Published figure is the sum of staffing numbers indicated in departments' monthly workforce management information returns for the last month of the reference quarter e.g. for quarter ending 31 December the figures is the staffing level as at 31 December. More up-to-date workforce management information can be found on individual departmental websites. | Management information | Not set | For some quarters, individual organisation's information may not be included in the total figure presented. Where missing organisations are deemed to be significant in terms of coverage, this is noted here. For the quarter ending 31 December, other than those organisations deemed out of scope, the main omissions are DCMS' executive NDPBs. | These figures have not been reconciled centrally with any National Statistics. These are not official statistics, but internal management information published in the interests of transparency. The ONS quarterly public sector employment statistics provide an official headline measure for comparing the overall size of employment in central government with other sectors of the economy, at the appropriate quarterly reference point. | Revision to previous figure for September position (500,000) due to data cleansing, checking and revisions by organisations of submitted returns. | Not set |
| Not set | Not set | 3c: Ration of HR staff to all staff | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | 3d: Cost of HR function per employee (£) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | 4. Total central government spend on advertising, management consulting and identified 'overhead commodities' (such as office stationery and IT commodities) (£m) (Current = 2011-12) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Caveats: Figures are as reported by Commercial Directors based on a common list of categories agreed with departments. Spend volumes are determined by individual Commercial Directors and in some instances departments have not included spend for all ALBs. To note the period covered by £1846m is not 2011-2012, but Q2 of 2011-12. | Not set | Not set |
| Not set | Not set | 5 Total savings made by improved management of relationships with key government suppliers (absolute pound savings and period on period change) (£m) (Current = 2011-12) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | 6 Hold the General Election as provided by the Fixed Term Parliament Act on a voting system chosen by the British people, more equal constituency boundaries and a more accurate and secure electoral register based on individual registration | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Other Data Sets | 1 Number of participants on National Citizen Service (Current = 2011-12) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | 2 Funding released from Big Society Bank | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | 3 Number of interns on new Whitehall internship programme (Current = 2011-12) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | 4 Number of public bodies in central government (Current = 2011-12) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | 5 Number of community organisers trained | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Structural Reform Plan Actions | Total number of actions completed since April 2011 | The number of actions completed as agreed alongside the Number 10 Business Plan monitoring process. | Quarter | Current = Q4 2011-12 (Jan-Mar) Previous = Q3 2011-12 (Oct-Dec) | Full | Departmental internal reporting systems | Management information | Not set | Not set | http://www.number10.gov.uk/news/structural-reform-plan-progress-march-2012/ | Not set | Not set |
| Not set | Not set | Total number of actions overdue | The number of actions overdue over the period as agreed alongside the Number 10 Business Plan monitoring process. | Quarter | Current = Q4 2011-12 (Jan-Mar) Previous = Q3 2011-12 (Oct-Dec) | Full | Departmental internal reporting systems | Management information | Not set | Not set | http://www.number10.gov.uk/news/structural-reform-plan-progress-march-2012/ | Not set | Not set |
| Not set | Not set | Number of overdue actions that are attributable to external factors | The number of actions overdue over the period as agreed alongside the Number 10 Business Plan monitoring process that are due to external factors. | Quarter | Current = Q4 2011-12 (Jan-Mar) Previous = Q3 2011-12 (Oct-Dec) | Full | Departmental internal reporting systems | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Total number of actions ongoing | The number of actions ongoing over the period as agreed alongside the Number 10 Business Plan monitoring process. | Quarter | Current = Q4 2011-12 (Jan-Mar) Previous = Q3 2011-12 (Oct-Dec) | Full | Departmental internal reporting systems | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Total number of actions in the business plan that have yet to start | The number of actions yet to start over the period as agreed alongside the Number 10 Business Plan monitoring process. | Quarter | Current = Q4 2011-12 (Jan-Mar) Previous = Q3 2011-12 (Oct-Dec) | Full | Departmental internal reporting systems | Management information | Not set | Not set | Not set | Not set | Not set |
| People | Whole Department Family; Workforce Size | Payroll Staff Department and Agencies | The number of payroll FTE staff in post in the organisations in scope as at the specified reference date. Methodology as per ONS QPSES/CO monthly MI collection. The figures reported should align with those that organisations have reported to ONS QPSES and CO monthly workforce MI collection as appropriate. Any differences should be noted. Civil Service organisations includes the three crown NDPBs: HSE, ACAS and CMEC where appropriate. | Quarter | Current = position as at 31st December 2011 Previous = position as at 30th September 2011 | All departmental Civil Service organisations | Organisations HR Systems | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Non-departmental public bodies | The number of payroll FTE staff in post in the organisations in scope as at the specified reference date. Methodology as per ONS QPSES/CO monthly MI collection. To ensure consistency with the future planned publication of CO monthly workforce MI returns, departments should report FTE employment in eNDPBs consistent with the organisations in scope for the CO monthly exercise. Any differences between the organisations included for the QDS and those included by the department in their monthly workforce returns should be noted as appropriate. NB: Due to a minimum employment requirement applying to ONS QPSES, total executive NDPB employment numbers may not align with summary departmental eNDPB employment levels published in QPSES | Not set | Not set | All department's Executive NDPBs as reported for CO monthly workforce MI collection. NB: where there are additions or ommisions in the organisations included in the figure for FTE employment, then this should be mentioned in the final column. | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Department Family (Total) | Total of the two rows above | Not set | Not set | All organisations within ministerial responsibility | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Average Staff Cost | Please supply paybill per head – as defined in HMT’s Civil Service Pay Guidance. This is the total paybill cost divided by staff in post (FTE). The paybill costs should include: o Staff salaries; o Allowances; o Overtime payments; o Non-consolidated pot; o ERNIC; o Employers’ pensions contributions. Figure presented should be a rolling annual average i.e. Current period will show total paybill costs for the year ending the reference period, divided by the average FTE staff in post over the year (where the average staff in post should be a simple average i.e. (the FTE staff in post at start of period plus FTE staff in post at end of period) divided by 2. The previous period will present a figure for the year ending the previous quarter. Departments should present a figure as defined, but given that organisations are supplying paybill costs each month to CO for the monthly workforce MI collection, they should look to ensure that, where appropriate, information is consistent across both the monthly MI returns and their QDS. | Quarter | Current = year ending 31st December 2011 Previous = year ending 30th September 2011 | Main department, executive agencies, crown NDPBs (where applicable) and executive NDPBs | HR and Payroll/Finance systems. | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Contingent Labour Department and Agencies | The number of agency staff, specialist contractors, interim managers or consultants engaged – these non-payroll staff being commonly referred to as ‘contingent labour’. Organisations should ensure consistency with the information supplied for the Cabinet Office monthly workforce MI collection. | Quarter | Current = position as at 30th September 2011 Previous = position as at 30th June 2011 | Main department and its agencies, and where applicable, crown NDPBs i.e. CMEC, HSE and ACAS. In effect all the department's Civil Service organisations | Organisations HR Systems | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Non-departmental public bodies | Not set | Not set | Not set | Executive NDPBs as reported for CO monthly workforce MI collection | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Department Family | Not set | Not set | Not set | All organisations within ministerial responsibility | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Department & Agencies only; | Workforce Shape - Administrative Assistants and | The proportion of staff mapped across to the standard Civil Service grades. SCS staff should be those at SCS level. All Civil Service organisations should be able to map to the standard Civil Service grades - this is the same as the process that occur each year as part of the annual civil service employmnent survey. Where organisations do not operate the standard Civil Service grades, they should supply their best estimate, mapping across to the broad responsibility levels as appropriate. Unknown grades should be apportioned across the grades as necessary so that underlying numbers align with the number of FTE payroll staff supplied above. Where underlying numbers are not consistent, departments should provide an explanatory note in their meta-data sheet. Departments have now been asked to supply proportions in each grade rather than raw numbers. This is because this is easier to interpret and is consistent with the measures for diversity. Organisations should ensure consistency with the information supplied for the Cabinet Office monthly workforce MI collection. Underlying numbers used to calculate proportions should align with the number of FTE staff papyroll staff supplied above. At the appropriate reference point i.e. end of March, figures should align with the ONS Annual Civil Service Employment Survey (ACSES), where approporiate. Any discrepancies should be noted as necessary in the final column. | Quarter | Current = position as at 31st December 2011 Previous = position as at 30th September 2011 | Main department and its agencies, and where applicable, crown NDPBs i.e. CMEC, HSE and ACAS. In effect all the department's Civil Service organisations | Not set | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Executive Officers | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Higher and Senior Executive Officers | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Grade 7/6 | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Senior Civil | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Servants | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Part Time | The number of staff working less than standard hours divided by all staff (headcount basis - expressed as a percentage). Organisations should ensure that figures align with those supplied to ONS for their quarterly public sector employment statistics (QPSES) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Workforce Dynamics Recruitment Exceptions | The number of recruitment exceptions that have been approved during the quarter. Where appropriate, organisations should ensure that figures align with those supplied to Cabinet Office for their quarterly exceptions reporting collection in 2010/11. For 2011/12, organisations need only report their exceptions on their QDS - at this stage they do not need to also report separately each quarter to the Cabinet Office. Organisations should report the number of exceptions for each discrete quarter rather than a cumulative annual position. | Quarter | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 Jul-Sep) | Not set | Organisations internal monitoring | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Annual Turnover Rate | Annual turnover rate (Headcount basis): The number of staff exiting the organisation during the year ending the reference period, divided by the average staff in post over the year ending the reference period (where the average staff in post is calculated as the number of staff in post at the start and end of the relevant period divided by 2, and leavers are ALL leavers exiting the organisation during the period). Each quarter’s figure will show an annual turnover rate for the year ending that quarter. The definition used here is one of many interpretations of 'turnover'. Whilst we appreciate that organisations may use different measures for their own internal monitoring, we have opted for the described measure to ensure consistency across departments. Where organisations wish to make other measures available, they are free to do so in accompanying commentary or their meta-data sheet as appropriate. Figures used in the calculation of the denominator should be consistent with those used elsewhere. | Quarter | Current = year ending 31st December 2011 Previous = year ending 30th September 2011 | Not set | Organisations HR Systems | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Workforce Diversity [Total] BME | Number of staff recorded as BME/ Total number of staff with a recorded ethnicity (headcount basis - expressed as a percentage). NB: Unknown and undeclared ethnicity status staff should be excluded from the denominator. At the appropriate reference date (end of March) figures should align with those supplied for ONS ACSES. | Quarter | Current = position as at 31st December 2011 Previous = position as at 30th September 2011 | Not set | Not set | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Women | Number of female/ Total number of staff (headcount basis - expressed as a percentage). Each quarter figures should align with those supplied for ONS QPSES and for ACSES (as at end of March). | Quarter | Not set | Not set | Not set | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Disabled | Number of disabled people/ Total number of staff with a recorded disabled status (headcount basis - expressed as a percentage) NB: Unknown and undeclared disabled status staff should be excluded from the denominator. At the appropriate reference date (end of March) figures should align with those supplied for ONS ACSES. | Quarter | Not set | Not set | Not set | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Workforce Diversity [Senior Civil Servants only] BME | as BME staff above but for SCS level staff only. There was an error in the detailed definition supplied for the first QDS - the denominator was incorrectly described as all SCS staff. The denominator definition has now been amended. Organisations were previously (for QDS1) requested to report figures in line with that supplied for the Cabinet Office bi-annual SCS database collection. Given that we wish to ensure more timely access to the most recent available data, organisations should in future supply SCS diversity figures as at the specified reference date as appropriate, sourcing these from their internal HR systems. This will mean that figures are in line with diversity figures supplied for delegated grades. Where appropriate, organisations may still wish to satisfy themselves that numbers supplied for the CO SCS database (as at 31 March and 30 September each year) are consistent with those supplied for their QDS for the relevant reference periods. NB: Numbers may not always align since the SCS database collects information on core SCS staff and therefore excludes some senior staff who may be working at an equivalent level to SCS staff but who are not considered part of the SCS proper. | Biannual | Not set | Not set | Not set | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Women | as Female staff above but for SCS level staff only. There was an error in the detailed definition supplied for the first QDS - the denominator was incorrectly described as all SCS staff. The denominator definition has now been amended. Organisations were previously (for QDS1) requested to report figures in line with that supplied for the Cabinet Office bi-annual SCS database collection. Given that we wish to ensure more timely access to the most recent available data, organisations should in future supply SCS diversity figures as at the specified reference date as appropriate, sourcing these from their internal HR systems. This will mean that figures are in line with diversity figures supplied for delegated grades. Where appropriate, organisations may still wish to satisfy themselves that numbers supplied for the CO SCS database (as at 31 March and 30 September each year) are consistent with those supplied for their QDS for the relevant reference periods. NB: Numbers may not always align since the SCS database collects information on core SCS staff and therefore excludes some senior staff who may be working at an equivalent level to SCS staff but who are not considered part of the SCS proper. | Biannual | Not set | Not set | Not set | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Women in Top Management Posts’ | Number of female SCS level staff at payband 2 (Director) or above/ Total number of SCS level staff at Director level or above (headcount basis - expressed as a percentage). There was an error in the detailed definition supplied for the first QDS - the denominator was incorrectly described as all SCS staff. The denominator definition has now been amended. Organisations were previously (for QDS1) requested to report figures in line with that supplied for the Cabinet Office bi-annual SCS database collection. Given that we wish to ensure more timely access to the most recent available data, organisations should in future supply SCS diversity figures as at the specified reference date as appropriate, sourcing these from their internal HR systems. This will mean that figures are in line with diversity figures supplied for delegated grades. Where appropriate, organisations may still wish to satisfy themselves that numbers supplied for the CO SCS database (as at 31 March and 30 September each year) are consistent with those supplied for their QDS for the relevant reference periods. NB: Numbers may not always align since the SCS database collects information on core SCS staff and therefore excludes some senior staff who may be working at an equivalent level to SCS staff but who are not considered part of the SCS proper. | Biannual | Not set | Not set | Not set | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Disabled | as disabled people above but for SCS level staff only. There was an error in the detailed definition supplied for the first QDS - the denominator was incorrectly described as all SCS staff. The denominator definition has now been amended. Organisations were previously (for QDS1) requested to report figures in line with that supplied for the Cabinet Office bi-annual SCS database collection. Given that we wish to ensure more timely access to the most recent available data, organisations should in future supply SCS diversity figures as at the specified reference date as appropriate, sourcing these from their internal HR systems. This will mean that figures are in line with diversity figures supplied for delegated grades. Where appropriate, organisations may still wish to satisfy themselves that numbers supplied for the CO SCS database (as at 31 March and 30 September each year) are consistent with those supplied for their QDS for the relevant reference periods. NB: Numbers may not always align since the SCS database collects information on core SCS staff and therefore excludes some senior staff who may be working at an equivalent level to SCS staff but who are not considered part of the SCS proper. | Biannual | Not set | Not set | Not set | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Attendance Average Working Days Lost (AWDL) Actual | Definition and potential source: Cabinet Office Sickness Absence quarterly reports. See attached guidance. Information should align with that supplied for the Cabinet Office quarterly sickness absence reporting. | Quarter (data provide a rolling annual position each quarter) | Current = position as at 31st December 2011 Previous = position as at 30th September 2011 | Not set | Not set | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Average Working Days Lost (AWDL) Standardised | Definition and potential source: Cabinet Office Sickness Absence quarterly reports. The AWDL standardised figure is only available from Cabinet Office. Cabinet Office/HMT officials will arrange for departments to be sent the standardised AWDL figure in plenty of time for inclusion in the relevant quarter's QDS | Quarter (data provide a rolling annual position each quarter) | Not set | Not set | Cabinet Office Sickness Absence quarterly reports | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Department & Agencies only; People Survey Metrics | Engagement Index | The organisation's engagement index from the most recent annual Civil Service People Survey | Annual | Current = 2011 survey Previous = 2010 survey | Scope limited to main department only | Civil Service People Survey | Census survey | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Theme Scores Leadership & Managing Change | The organisation's theme score for the leadership and manging change" theme from the most recent annual Civil Service People Survey . Figure as published in survey reports | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | My Work | The organisation's theme score for the "my work" theme from the most recent annual Civil Service People Survey | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | My Line Manager | The organisation's theme score for the "my line manager" theme from the most recent annual Civil Service People Survey | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Organisational Objectives & Purpose | The organisation's theme score for the "organisational objectives and purpose" theme from the most recent annual Civil Service People Survey | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
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| Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
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