Transparency data
Estates
Updated 1 June 2017
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| ID | Category | Sub-Category | Title / Full Data Name | Description of Data | Method of Data Collection | Method of Data Storage | Published | Disclosive | Disposal | Date of Review | Mandate | Data Publisher | Licence | Resources | Date Released | Update Frequency | Charging | Geographical Coverage | Geographical Granularity | Geographic Bounding Box | Temporal Extent Begin | Temporal Extent End | Secondary Owner |
| Not set | Not set | Not set | The title of the data item | Description of the data item | Source of the data item, how the data is collected | Location of the data item, how the data is stored | Whether the data item is already published and available in the public domain | For unpublished items, whether it contains information that can be disclosed (No) subject to undertaking the appropriate impact assessments | For unpublished items, when it will be destroyed (or if selected for permanent preservation). | For unpublished items, when the item will next be reviewed for disposal, updating or publication. | The enabling legislation that mandates the collection or creation of this data item | Location of published data e.g. LR or data.gov or both | The licence under which the information can be re-used. | The details of each available file or API | When the data item was initially released | How frequently the item is updated | A URL to the charging policy for the data item. Charging can be for access or re-use | The spatial extent described by the item | The most specific level of geographic granularity offered in the item | Not set | Not set | Not set | Another organisation credited with or associated with the item |
| EST-001 | Estates | Property | Property & Land | Various property and asset management data including extracts of clauses, covenants, rents and rates. | Administrative Data | On-premise Mapped network drive | No | Yes | Corporate procurement policy applies to contract files, which is 6 years from the end of the contract (or 12 years for a deed). | April 2017 | Not mandated | Not published | Not licenced | Not released | Not published | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | Current | ||
| EST-003 | Estates | Facilities Management | Facilities Management | Facilities management data including commercial data, contract and supplier information, property running costs and environmental information. | Contract details and administrative data | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Retained for 7 years | April 2017 | Not mandated | Not published | Not licenced | Not released | Not published | Not available | Not available | Not published | Not published | Not published | 7 years from current date | Current | |
| EST-004 | Estates | Facilities Management | Facilities Management Contracts | Contracts entered into with HM Land Registry relating to facilities management including tenders, awards, transactional data, contract variations and performance against Key Performance Indicators. | Contract details | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Retained for 7 years | April 2017 | Not mandated | Not published | Not licenced | Not released | Not published | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 years from current date | Current | |
| EST-005 | Estates | Facilities Management | Facilities Management Financials | Current and historic information on budgets and financial performance of facilities management. | Administrative Data | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Retained for 7 years | April 2017 | Not mandated | Not published | Not licenced | Not released | Not published | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 years from current date | Current | |
| EST-006 | Estates | Facilities Management | Facilities Management Governance | Facilities management governance data including minutes, performance against Key Performance Indicators, and compliance data. | Corporate Governance | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Retained for 7 years | April 2017 | Not mandated | Not published | Not licenced | Not released | Not published | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 years from current date | Current | |
| EST-007 | Estates | Facilities Management | Health & Safety | Risk assesments and health & safety process maps. | Corporate Governance | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Retained for 7 years | April 2017 | Health and Safety at Work Act 1974 | Not published | Not licenced | Not released | Not published | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 years from current date | Current | |
| EST-008 | Estates | Facilities Management | Sustainability | Data concerning HM Land Registrys environmental policies, accreditations, legal obligations, achievements and targets. | Corporate Governance | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Retained for 7 years | April 2017 | Not mandated | Not published | Not licenced | Not released | Not published | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 years from current date | Current | |
| EST-009 | Estates | Facilities Management | Incident Data | Incidents and Reporting of Injuries, Diseases and Dangerous Occurrences Regulations records for reported injuries, accidents, diseases and dangerous occurrences. | Reported by HM Land Registry staff | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Retained for 7 years | April 2017 | Health and Safety at Work Act 1974 | Not published | Not licenced | Not released | Not published | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 years from current date | Current | |
| EST-010 | Estates | Facilities Management | Facilities Management Compliance | Building Compliance data, including Planned Preventative Maintenance records, Statutory Inspections, Building Condition Surveys and Building Log Books | Corporate Governance | Off-premise Public Cloud SharePoint Microsoft | No | Yes | Retained for 7 years | April 2017 | Health and Safety at Work Act 1974, (plus specific H&S Legislation, ACOP and Regulation) and HM Land Registry policies | Not published | Not licenced | Not released | Not published | Not available | Not available | Not geographic data | Not geographic data | Not geographic data | 7 years from current date | Current |