Transparency data
Annex to January QDS (Comma Separated Value file - 78kb)
Updated 14 July 2011
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| METADATA FOR DATA FIELDS | ||||||||||||||
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| This worksheet lists the fields of the "Quarterly Data Summary" sheet and provides explanation of the metrics (metadata). | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Organisations in-scope | Home Office Headquarters (including Government Equalities Office), Executive Agencies(United Kingdom Border Agency, Identity and Passport Service, Criminal Records Bureau, National Fraud Authority), Executive Non-Departmental Bodies (National Police Improvement Agency, Serious Organised Crime Agency, Independent Safeguarding Authority, Security Industry Authority, Office of the Immigration Services Commission, Independent Police Complaints Commission, Equalities and Human Rights Commission). | Not set | Not set | Not set |
| Not set | Not set | Not set | ALL INFORMATION SHOULD RELATE TO THE LATEST AVAILABLE DATA | Not set | Not set | Not set | Not set | Not set | Not set | Organisations out-of-scope | Advisory Council on the Misuse of Drugs, Animal Procedures Committee, National DNA Database Ethics Board, Migration Advisory Committee, Police Advisory Board for England and Wales, Police negotiating Board, Investigatory Powers Tribunal, Office of Surveillance Commissioner, Police Arbitration Tribunal, Police Discipline Appeals Tribunal. | Not set | Not set | Not set |
| Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Actual Department metadata - where differs from requested | Not set | Not set | Not set | Not set |
| GROUP | SUB-GROUP | FIELD NAME | Not set | TECHNICAL DEFINITION (REQUESTED) | PERIOD OF DATA REPORTED IN QDS (REQUESTED) | PERIOD FOR DATA IN JANUARY QDS (REQUESTED) | DEPARTMENTAL COVERAGE OF DATA (REQUESTED) | DATA SOURCE | TYPE OF DATA (e.g. MI, Official Stats or National Stats) | TECHNICAL DEFINITION (ACTUAL) | DEPARTMENTAL COVERAGE OF DATA (ACTUAL) | FURTHER NOTES, CAVEATS AND LIMITATIONS | EXPLANATIONS RELATING TO CHANGES IN DATA FROM PREVIOUS QDS PUBLICATIONS | Not set |
| Spending | Budget | Total Departmental Expenditure Limit (DEL) | Not set | (Resource DEL excluding depreciation) + (Capital DEL) | Quarterly COINS data | Current = Q2 2011-12 (Jul-Sep) Previous = Q2 2010-11 (Jul-Sep) | Full | COINS | Management information | Home Office COINS database. | Current = Home Office Headquarters, Executive Agencies and Executive Non-Departmental Public Bodies. Previous = As above. | Data captured from Home Office COINS database at 29 November 2011 For both RDEL and CDEL we have selected the five ‘largest areas of spending as defined by the department’ (quoting HM Treasury guidance.) We have chosen the five biggest operating segments of the department, and this approach accords with International Finance Reporting Standards 8 Operating Segments. | Not set | Not set |
| Not set | Not set | of which Resource DEL (excl. Depreciation) | Not set | (Resource DEL excluding depreciation) | Quarterly COINS data | Current = Q2 2011-12 (Jul-Sep) Previous = Q2 2010-11 (Jul-Sep) | Full | COINS | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Top 5 contributory elements | Not set | 5 largest areas of spending, as defined by the department, to cover a substantial proportion of DEL. | Quarterly COINS data | Current = Q2 2011-12 (Jul-Sep) Previous = Q2 2010-11 (Jul-Sep) | Determined by top 5 programmes chosen | COINS | Management information | The top 5 contributory elements reflects the main Business Areas of the Home Office. | Not set | Not set | Not set | Not set |
| Not set | Not set | A: Crime and Policing | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | B: UK Border Agency | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | C: Security & Counter Terrorism | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | D: Identity & Passports | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | E: Central Home Office | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Purchase of goods & services within Resource DEL | Not set | RDEL, Purchase of Goods and services. Procurement spending should be recorded as a gross rather than net expenditure. This should be current procurement which falls within resource DEL, therefore excluding all Capital procurement. Should include entries against NAC Codes: "B3501" + "E20"; Expenditure should be recorded in £m. | Quarterly COINS data | Current = Q2 2011-12 (Jul-Sep) Previous = Q2 2010-11 (Jul-Sep) | Full | COINS | Management information | Home Office COINS database. | Not set | Not set | Not set | Not set |
| Not set | Not set | Payroll within Resource DEL | Not set | Pay includes salaries, employers’ National Insurance Contributions, and accruing pension costs in RDEL. NAC Codes – all codes under "A15". Expenditure should be recorded in £million and in real terms, with no normalisation applied. | Quarterly COINS data | Current = Q2 2011-12 (Jul-Sep) Previous = Q2 2010-11 (Jul-Sep) | Full | COINS | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Grants within Resource DEL | Not set | Grant payments or subsidies to individuals or bodies inside or outside the public sector within Resource DEL. The figure should not include any "capital" grants or subsidies. The NAC Code definition is: - Current grants to local government spending NAC= “M10”, “M15”, “M20”, “M30”, “M40” - Current grants to persons and not for profit bodies NAC= "D10" - Current grants abroad NAC= "D20" - Subsidies to private sector companies NAC= "C10, C50" - Subsidies to public corporations NAC="C20, C35" | Quarterly COINS data | Current = Q2 2011-12 (Jul-Sep) Previous = Q2 2010-11 (Jul-Sep) | Full | COINS | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | of which Capital DEL | Not set | (Capital DEL), taken from COINS. | Quarterly COINS data | Current = Q2 2011-12 (Jul-Sep) Previous = Q2 2010-11 (Jul-Sep) | Full | COINS | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Top 5 contributory elements | Not set | 5 largest areas of spending, as defined by the department, to cover a substantial proportion of Capital DEL. | Quarterly COINS data | Current = Q2 2011-12 (Jul-Sep) Previous = Q2 2010-11 (Jul-Sep) | Determined by top 5 programmes chosen | COINS | Management information | The top 5 contributory elements reflects the main Business Areas of the Home Office. | Not set | Not set | Not set | Not set |
| Not set | Not set | A: Crime and Policing | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Data captured from Home Office COINS database at 29 November 2011 For both RDEL and CDEL we have selected the five ‘largest areas of spending as defined by the department’ (quoting HM Treasury guidance.) We have chosen the five biggest operating segments of the department, and this approach accords with International Finance Reporting Standards 8 Operating Segments. | Not set | Not set |
| Not set | Not set | B: UK Border Agency | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Data captured from Home Office COINS database at 29 November 2011 For both RDEL and CDEL we have selected the five ‘largest areas of spending as defined by the department’ (quoting HM Treasury guidance.) We have chosen the five biggest operating segments of the department, and this approach accords with International Finance Reporting Standards 8 Operating Segments. The significant difference between the figures for UKBA’s previous for Capital DEL and the current is due to the termination of the e borders contract with Raytheon Systems Limited on the basis of material and repeated defaults committed by Raytheon Systems Limited, who are disputing the termination. The termination of this contract and the decisions subsequently taken to stabilise the systems resulted in an impairment charge of £207,549k in the 2010-11 accounts. The Agency is pursuing, through arbitration, reimbursement for certain of these costs. A full explanation is provided in note 28 of the 2010-11 Agency Accounts published on 13th July 2011. | Not set | Not set |
| Not set | Not set | C: Security & Counter Terrorism | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Data captured from Home Office COINS database at 29 November 2011 For both RDEL and CDEL we have selected the five ‘largest areas of spending as defined by the department’ (quoting HM Treasury guidance.) We have chosen the five biggest operating segments of the department, and this approach accords with International Finance Reporting Standards 8 Operating Segments. | Not set | Not set |
| Not set | Not set | D: Identity & Passports | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | E: Central Home Office | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Data captured from Home Office COINS database at 29 November 2011 For both RDEL and CDEL we have selected the five ‘largest areas of spending as defined by the department’ (quoting HM Treasury guidance.) We have chosen the five biggest operating segments of the department, and this approach accords with International Finance Reporting Standards 8 Operating Segments. | Not set | Not set |
| Not set | Not set | Total Annually Managed Expenditure (AME) | Not set | (Resource AME excluding depreciation) + (Capital AME), taken from COINS | Quarterly COINS data | Current = Q2 2011-12 (Jul-Sep) Previous = Q2 2010-11 (Jul-Sep) | Full | COINS | Management information | Home Office COINS database. | Not set | Data captured from Home Office COINS database at 29 November 2011 For both RDEL and CDEL we have selected the five ‘largest areas of spending as defined by the department’ (quoting HM Treasury guidance.) We have chosen the five biggest operating segments of the department, and this approach accords with International Finance Reporting Standards 8 Operating Segments. AME is Annually Managed Expenditure, that is expenditure which cannot be accurately forecast and is demand led. The Crime and Policing Group element is made up of mainly Police Pensions, on an annual basis. Police Pension payments are not made in quarter 2 and so these figures reveal the AME credits for the Crime and Policing Group element (which are comparatively small). | Not set | Not set |
| Not set | Not set | Top 5 contributory elements | Not set | 5 largest areas of spending, as defined by the department, to cover a substantial proportion of Total AME. | Quarterly COINS data | Current = Q2 2011-12 (Jul-Sep) Previous = Q2 2010-11 (Jul-Sep) | Determined by top 5 programmes chosen | COINS | Management information | The top 5 contributory elements reflects the main Business Areas of the Home Office. | Not set | Not set | Not set | Not set |
| Not set | Not set | A: Crime and Policing | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | B: UK Border Agency | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | C: Security & Counter Terrorism | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | D: Identity & Passports | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | E: Central Home Office | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Common Areas of Spend | Estate Costs | Office Estate Area | Quarterly data - IPD Cost Codes Solution - currently with departments for feedback (18th November deadline). Will be aligned with Common Areas of Spend Estates Standard. | Quarter | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) | Full | ePIMS | Management information | The sum of Building Net Internal Area (NIA) for office buildings occupied by the Home Office over 500 sq. m. as defined in the Common Areas of Spend Estates Standard www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions. NIA is measured in sq metres. | Current = Home Office Headquarters, Executive Agencies and Executive Non-Departmental Public Bodies but excludes the Serious Organised Crime Agency. It also excludes operational sites at ports and airports. Previous = As above. | The size of the office estate is based on office properties over 500 sq. m. that were benchmarked in the annual 2011 Government exercise. This includes Equalities and Human Rights Commission properties and The Capital building (new UK Border Agency Headquarters in the North West). | Not set | Not set |
| Not set | Not set | Not set | Office Estate Costs | Quarterly data - IPD Cost Codes Solution - currently with departments for feedback (18th November deadline). Will be aligned with Common Areas of Spend Estates Standard. | Quarter | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) | Office Accommodation over 500m2 for entire family | TBC | Management information | This is the sum of the following items: service charges, Internal repair and maintenance costs, security costs, cleaning costs, water and sewerage costs, total energy costs, net rent, rates, unitary charges / facilities price. As defined by the Common Areas of Spend Estates Standard www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions. This should be provided as £m and cover the cost for the NIA of office properties. | Data not provided until QDS4 | Quarterly data not collected. The cost of the office estate based on properties benchmarked in the annual 2011 Government exercise (financial year 2010/11) is £114.7 million. We are reviewing options for providing quarterly returns during 2011/12. | Not set | Not set |
| Not set | Not set | Not set | Cost of the Office Estate per M2 | Quarterly data - IPD Cost Codes Solution - currently with departments for feedback (18th November deadline). Will be aligned with Common Areas of Spend Estates Standard. | Quarter | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) | Office Accommodation over 500m2 for entire family | TBC | Management information | Derived from the cost of office space and full-time equivalents (FTE) in office buildings. Office based staff (FTE), permanent and temporary employees and contractors utilising the facilities they need to undertake their job such as IT workstations. As per Common Areas of Spend Estates Standard. www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions | Data not provided until QDS4 | Quarterly data not collected. The cost of the office estate based on properties benchmarked in the annual 2011 Government exercise (financial year 2010/11) is £475. We are reviewing options for providing quarterly returns during 2011/12. | Not set | Not set |
| Not set | Not set | Not set | Cost of the Office Estate per full-time equivalent (FTE) | Quarterly data - IPD Cost Codes Solution - currently with departments for feedback (18th November deadline). Will be aligned with Common Areas of Spend Estates Standard. | Quarter | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) | Office Accommodation over 500m2 for entire family | TBC | Management information | Derived from the cost and total m² of office buildings over 500 sq. m. As per Common Areas of Spend Estates Standard www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions | Data not provided until QDS4 | Quarterly data not collected. The cost of the office estate based on properties benchmarked in the annual 2011 Government exercise (financial year 2010/11) is £5,540. We are reviewing options for providing quarterly returns during 2011/12. | Not set | Not set |
| Not set | Not set | Procurement | Procurement spend | The total value of payments made to third party suppliers, excluding VAT. This excludes payroll, non-cash expenditure (e.g. depreciation), grants and benefit payments, but should include capital, resource and programme spend on goods and services. For further guidance see the Common Areas of Spend Procurement Standards | Quarter | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) | Full | Commercial Function | Management information | Not set | Current = Home Office Headquarters, Executive Agencies but excludes National Fraud Agency and Executive Non-Departmental Public Bodies. Previous = As above | It has not been possible to remove VAT from the cost. Due to the way we report our figures in the Home Office it is not possible to obtain the figure for Net of VAT. Our figures are reported as Gross. | Not set | Not set |
| Not set | Not set | Not set | Price of a standard box of A4 white copier paper | Price of a box of standard A4 white copier plain paper (typically 80 gsm) in £ units per 2,500 sheets of paper. Average price paid per KWH of energy in £ units. | Quarter | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) | Full | Commercial Function | Management information | Not set | Data is extracted from the Home Office Adelphi database which covers Home Office Headquarters.(but excludes Government Equalities Office) and UK Border Agency. | It has not been possible to remove VAT from the cost. Due to the way we report our figures in the Home Office it is not possible to obtain the figure for Net of VAT. Our figures are reported as Gross. Paper is purchased under the framework agreement and prices are negotiate by Ministry of Defence as contract owners. This is consistent with all those that sit under the Contract / Framework. The cost of a box of paper has increased across Government, not just within the Home Office. This is following the recent competition for the cross government contract and is reflective of the current market place. | Not set | Not set |
| Not set | Not set | Not set | Average price of energy(£/KWH) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Current = The data covers energy spend (electricity, gas and oil) at the Home Office Headquarters and the UK Border Agency at those sites where the department has a responsibility for supply. Previous = As above. | It has not been possible to remove VAT from the cost. Due to the way we report our figures in the Home Office it is not possible to obtain the figure for Net of VAT. Our figures are reported as Gross. The average price has increased due to seasonal changes in energy consumption patterns resulting in greater use of more expensive energy. | Not set | Not set |
| Not set | Not set | IT | Total 3rd party ICT cost | As defined in the Common Areas of Spend ICT Standards | Quarter | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) | Full | Commercial Function | Management information | Common Area of Spend definition: www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions | Current = Home Office Headquarters, Executive Agencies and the three largest Executive Non-Departmental Public Bodies: National Policing Improvement Agency, Serious Organised Crime Agency and Independent Police Complaints Commission. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Not set | Desktop Cost per full-time equivalent | As defined in the Common Areas of Spend ICT Standards. | Quarter | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) | Full | Commercial Function | Management information | Average cost for Home Office POISE Desktops assuming a 1:1 usage ratio per full-time equivalent. This is based upon the Home Office IT contract with Fujitsu. | Current = Home Office Headquarters, Executive Agencies (but excludes National Fraud Authority) and the Schengen Project at National Policing Improvement Agency. Previous = As above. | The cost as shown is the standard cost of providing a secure desktop service under the IT 2000 contract. This includes standard MS Office products, Home Office specific software and access to corporate applications. It also covers the costs of printers, support, service desk and network infrastructure required to provide that service, including regular technical updates. The Home Office is in the course of moving to new IT service arrangements, under which charges will be disaggregated and costs 25% lower across the contract. The standard desktop charge will reduce significantly under these new arrangements. | Not set | Not set |
| Not set | Not set | Corporate Service cost (broken out be functional area into:) | HR (£million) | The total of staff, ccl, outsourced activity, shared services, joint venture / mutual, other external advisory and other direct function costs - as defined in the Common Areas of Spend Corporate Service Standards | Quarter | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) | Full | Finance Function | Management information | Not set | Current = Home Office Headquarters, Executive Agencies (but excludes National Fraud Authority) and Executive Non-Departmental Public Bodies (but excludes Equalities and Human Rights Commission, Independent Safeguarding Authority, Security Industry Authority and Office of the Immigration Services Commission). Previous = As above. CAS definitions are in use: www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions | Data is taken from the Home Office finance system Adelphi and adjusted for legal and communications costs. It includes Departmental specific training and professional skills training. Going forward we will be putting a process in place that allows us to produce the data to exclude these elements in line with QDS definitions. | Not set | Not set |
| Not set | Not set | Not set | Finance (£million) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Internal audit has been included in Finance costs. The figure has been taken from a report that requires no manual intervention. Going forward we will be putting a process in place that allows us to produce the data closely in line with QDS definitions. | Not set | Not set |
| Not set | Not set | Not set | Procurement (£million) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Data is taken from the Home Office finance system Adelphi and adjusted for legal and communications costs | Not set | Not set |
| Not set | Not set | Not set | Legal (£million) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Data is taken from the Home Office finance system Adelphi and adjusted for legal and communications costs | Not set | Not set |
| Not set | Not set | Not set | Communications (£million) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Data is taken from the Home Office finance system Adelphi and adjusted for legal and communications costs | Not set | Not set |
| Not set | Not set | Fraud, Error, Debt | Total Identified Fraud (£million) | As defined in the Common Areas of Spend Fraud, Error and Debt Standards. Fraud and Error should be calculated for all areas defined in the Standards - Procurement, Payroll, Grants, Tax and Other Debt and debtor days should be those arising from Fraud and Error, but cover all areas of debt - Debt Type, Tax, Benefits, Fines and penalties, Loans, Sales of goods and services, Other/sundry. | Quarter | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) | Full | Finance Function | Management information | Derived from quarterly fraud and theft returns Home Office figures refer to detected fraud only as we do not have the capability to calculate prevented and estimated fraud. However, we have recently undertaken an extensive review of our counter-fraud capability across the Home Office Group. This has led to an extensive report which contains a number of recommendations which senior management are currently considering. If the recommendations in the report are accepted, we would expect to be able to report more in line with the CAS definition, although at this stage we cannot confirm when this will be. | Current = Home Office Headquarters, Executive Agencies and Executive Non-Departmental Public Bodies. Previous = Home Office Headquarters, Executive Agencies and the three largest Executive Non-Departmental Public Bodies: National Policing Improvement Agency, Serious Organised Crime Agency and Independent Police Complaints Commission. | Current = £3414, relating to 21 frauds. | The data for Q1 (£3414) was incorrectly reported for the wrong time period. This has now been corrected to reflect the correct time periods for both quarters. Q1 is re-stated as £0. | Not set |
| Not set | Not set | Not set | Total Known Errors (£million) | Not set | Not set | Not set | Not set | Not set | Not set | As per Common Areas of Spend definition (www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions): Error occurs where inaccurate or incomplete information is provided, or incorrect processing of information is made that has a material outcome, such as the incorrect amount is paid, but where there is no suggestion of fraudulent intent. Error can be made by an official or any third party outside of government with whom there is a financial relationship of any kind. | Current = Home Office Headquarters and UK Border Agency Previous = Home Office Headquarters, Executive Agencies and Executive Non-Departmental Public Bodies | Detected error only. Figures are for payroll overpayments indentified in the period for Home Office headquarters and UK Border Agency only. | Methodology has changed from previous quarter. and so qtr 1 has been restated Previous = reported losses and special payments (Nil) Current = Only payroll overpayments for Home Office headquarters and UK Border Agency as per Common Areas of Spend (CAS) definition could be identified. Work is underway to increase scope to collect data regarding other types of errors as per CAS. | Not set |
| Not set | Not set | Not set | Total Debt (£million) | Not set | Not set | Not set | Not set | Not set | Not set | As per Common Areas of Spend definition, debt owing to government which is overdue "The definition of debt used is deliberately different from that used for accounting purposes" (www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions): • Debts reported should be overdue, whereby money that should have been repaid has not. This covers both where an agreed payment date has passed or a payment schedule has not been followed and payments have lapsed. Debt due to error is automatically deemed overdue,. | Current = overdue debt in Home Office headquarters and UK Border Agency and identified error in the period (which is automatically deemed overdue). The current identified error only includes payroll error in Home Office headquarters and UK Border Agency Previous (restated) = Home Office Headquarters, Executive Agencies but excludes National Fraud Authority and Executive Non-Departmental Public Bodies. | Using confirmed Common Areas of Spend definitions of overdue debt. Figures are for overdue debt in Home Office headquarters and UK Border Agency and identified error in the period (which is automatically deemed overdue). Current identified error only includes payroll error in Home Office headquarter and UK Border Agency | Methodology has changed from previous quarter and so qtr 1 has been restated Previous =all debt owed by Home Office Group (380m) Current = overdue debt in Home Office headquarters and UK Border Agency and identified error in the period (which is automatically deemed overdue). Current identified error only includes payroll error in Home Office headquarter and UK Border Agency Work is underway to increase scope of data | Not set |
| Not set | Not set | Not set | Total Debtor Days | Not set | Not set | Not set | Not set | Not set | Not set | As per CAS definition (www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions), this records the average amount of time taken for money to be paid by debtors. This should be calculated using the following equation: Overdue Debt total (£m) / New debt raised (£m) X number of days in period (e.g. 365 for a year or 90 days for 3 mths) | Current = overdue debt in Home Office headquarters and UK Border Agency and identified error in the period (which is automatically deemed overdue). The current identified error only includes payroll error. Previous (restated) = Home Office Headquarters, Executive Agencies but excludes National Fraud Authority and Executive Non-Departmental Public Bodies. | Using confirmed Common Areas of Spend definitions of overdue debt and income figures from COINS Figures are for overdue debt in Home Office Headquarters and UK Border Agency and identified error in the period (which is automatically deemed overdue). Current identified error only includes payroll error. | Methodology has changed from previous quarter and so qtr 1 has been restated. Previous = derived from all debt owed by Home Office Headquarters, Executive Agencies and Non Departmental Public Bodies (74.29 days) Current = Derived by formula provided in Common Areas of Spend definition but only includes overdue debt in Home Office Headquarters and UK Border Agency. Work is underway to increase scope of data. | Not set |
| Not set | Not set | Voluntary and community sector (VCS)/Small and medium enterprises (SME) | Procurement spend with SME (£) | The total direct (i.e. prime contractor only) procurement spend with SMEs / VCS, excluding VAT, as defined in the Common Areas of Spend Procurement Standards. The total grant spend with VCS. | Quarter | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) | Full | Finance Function | Management information | Not set | Current = Home Office Headquarters but excludes Government Equalities Office, Executive Agencies but excludes National Fraud Authority and Executive Non-Departmental Public Bodies but excludes Office of the Immigration Services Commission and Equalities and Human Rights Commission. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Not set | Procurement spend with VCS (£) | Not set | Not set | Not set | Not set | Not set | Not set | Data is not available due to the inability to identify this procurement spend. | Not set | Whilst the Home Office records information on all its procurement activities with organisations it is currently not possible to identify how much of this is with voluntary and community sector (VCS) organisations. However, the Home Office is currently going through an exercise to amend their systems that will allow spend with VCS organisations to be identified. | Not set | Not set |
| Not set | Not set | Not set | Grants to VCS (£) | Not set | Not set | Not set | Not set | Not set | Not set | Home Office Adelphi database. | Current = Home Office Headquarters and UK Border Agency only. Previous = Home Office Headquarters (but excludes Government Equalities Office) and UK Border Agency only. | This figure has been calculated from the Consolidated Grants Lists that reconcile data from the 'HO: GL Trans Audit Set' to individual grants streams on a monthly basis. | Not set | Not set |
| Not set | Financial Indicators | Accuracy of Cash Forecasting | Not set | Cash flow Management Scheme: Departments with a gross cash flow of over £3bn p.a. provide daily and monthly forecasts of their gross cash payments and receipts up to six weeks ahead. Smaller departments provide monthly forecasts only. The scheme monitors the difference between the forecast and outturn and expresses the difference as a percentage variance on forecast.. Target is for the outturn to be within 5% of the forecast.” | Quarter | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) | All departments | Departmental Cash flow Management outturns | Management information | Not set | Current = Home Office Headquarters and Executive Agencies only. Previous = As above but excludes Government Equalities Office and National Fraud Authority. | Not set | Not set | Not set |
| Not set | Not set | Working Capital Forecast [% variance of Actual v Forecast] | Not set | The percentage variance of forecast to actual working capital. Working capital is calculated as : Total current assets less total current liabilities o Current Assets - Inventories - Current trade and other receivables - Cash and cash equivalents - Other current financial assets - Assets classified as held for sale o Current Liabilities - Current trade and other payables - Gilt edged stock - Other current liabilities | Quarterly | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) * where possible | Full | Management Information and Annual Accounts | Management information | Completed as per QDS - Net Book Value Working Capital template | This return assumes that the quarter one actuals are the quarter two forecast. Current = Home Office Headquarters, Executive Agencies and Executive Non-Departmental Public Bodies Previous (restated) = As above. | Home Office do not currently forecast quarterly balance sheets. Forecast balance sheets are to the year end position. | Quarter 1 has been restated. The previous number was calculated as the % difference between the change in working capital forecast in the Main Estimate of 2011-12 compared to the actual change in working capital as reported in the quarter 1 Statement of Financial Position. The scope was only Core Home Office & Executive Agencies. (previous figure: -15557%) The restated figure is calculated using the updated guidance and template received from HM Treasury with the Quarter 2 QDS return. The figures are also now fully consolidated to include Home Office headquarters, Executive Agencies and Executive Non-Departmental Public Bodies. | Not set |
| Not set | Not set | Net Book Value (%) [% variance of Actual v Forecast] | Not set | The percentage variance of forecast to actual Net Book Value(NBV) of Fixed Assets. NBV of fixed assets is calculated as the historic cost or valuation (of the assets included) less accumulated depreciation (i.e. depreciation to date) of the assets. Note that in WGA, Fixed Assets are referred to as "Non-current assets" and include the following: - property, plant and equipment - investment property - intangible assets - non-current trade and other receivables - Other non-current financial assets | Quarterly | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) * where possible | Full | Management Information and Annual Accounts | Management information | Completed as per QDS - Net Book Value Working Capital template | The number is calculated as the % difference between budgeted depreciation and impairment as per COINS, compared to outturn of depreciation and impairment as per COINS. Current = Home Office Headquarters, Executive Agencies and Executive Non-Departmental Public Bodies Previous (restated) = As above | Not set | Quarter 1 has been restated using the updated guidance and template received from HM Treasury with the Quarter 2 QDS return. (original quarter 1 figure: -20.09%) Original Quarter 1 figure only included core Home Office and executive agencies. The restated figures are fully consolidated to include Home Office Headquarters, Executive Agencies and Executive Non-Departmental Public Bodies. | Not set |
| Not set | Major Projects (Top 5) | Project A: Compass - Ongoing contract provision for UKBA accommodation and related services ( | Not set | Whole life department cost as defined in the Major Projects Authority (MPA) guidelines. | Full life | Most recent forecast | Full | Departmental internal reporting systems | Management information | Major projects are defined by the Major Projects Authority as those having a whole life cost (WLC) of over £100m. A: Compass - Ongoing contract provision for UKBA accommodation and related services. | Not set | Not set | Not set | Not set |
| Not set | Not set | Project B: e-Borders | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Major projects are defined by the Major Projects Authority as those having a whole life cost (WLC) of over £100m. B: e-Borders - The programme will create an integrated secure border for the 21st century. | Not set | Not set | Not set | Not set |
| Not set | Not set | Project C: Cyclamen | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Major projects are defined by the Major Projects Authority as those having a whole life cost (WLC) of over £100m. C: Cyclamen - To deter the illicit importation of freight entering the UK, whilst minimising the disruption to legitimate passengers and freight. | Not set | Not set | Not set | Not set |
| Not set | Not set | Project D: Disclosure and Barring Programme | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Major projects are defined by the Major Projects Authority as those having a whole life cost (WLC) of over £100m. D: Disclosure and Barring Programme - To reduce costs and enhance vetting services offered by Criminal Records Bureau and Independent Safeguarding Authority. | Not set | Disclosure & Barring Programme (formerly reported as Employment vetting IT systems replacement) – the programme costs are offset by fees. | Not set | Not set |
| Not set | Not set | Project E: New Passport Programme | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Major projects are defined by the Major Projects Authority as those having a whole life cost (WLC) of over £100m. E: New Passport and Design Programme - To deliver biometric-ready passport capability. | Not set | Not set | Not set | Not set |
| Not set | Not set | £m whole life cost of major projects | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Results | Input Indicators | 1 Cost per head of population of total police force cost | Not set | As per Business Plan and Business Plan Measurement Annex | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Cost per head of population of total police force cost excludes Metropolitan police service and the City of London police figures. These are estimated figures. | Not set | Not set |
| Not set | Not set | 2 Cost per case of managing a drug misusing offender into treatment and recovery | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Drug misuse is often a chronic, relapsing condition, and so individuals may have multiple contacts with the Criminal Justice System / Drug Interventions Programme (DIP) during any 12 month period, thus the annual cost per contact with an individual is likely to be considerably lower. | Not set | Not set |
| Not set | Not set | 3 Cost per passenger processed at the UK border | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Figures are based on internal management information. The numbers may differ from figures published as National Statistics in the Home Office Control of Immigration statistical publications, which are drawn from different snapshots of UK Border Agency databases. | Not set | Not set |
| Not set | Not set | 4 Cost per decision for all permanent and temporary migration applications | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Figures are based on internal management information. The numbers may differ from figures published as National Statistics in the Home Office Control of Immigration statistical publications, which are drawn from different snapshots of UK Border Agency databases. | Not set | Not set |
| Not set | Not set | 5 Cost of producing and issuing a passport | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Impact Indicators | 1 Crime rates - violent and property crime reported to the police | Not set | As per Business Plan and Business Plan Measurement Annex | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Current: There were 3,453,310 crimes recorded by the police in the 12 months to the end of September 2011. This is a rate of 63 recorded offences per 1,000 population. Previous: There were 3,585,159 crimes recorded by the police in the 12 months to the end of September 2010. This is a rate of 65 recorded offences per 1000 population. Rates are derived using population estimates from Office for National Statistics. | Not set | Not set |
| Not set | Not set | 2 The size, value and nature of organised crime and our success in diminishing it and its profitability | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Size of market - number of known organised criminals and the number of organised crime groups | Current: Association of Chief Police Officers, Serious Organised Crime Agency, HM Revenue and Customs, UKBorder Agency | Organised Crime Group Mapping is based on law enforcement's knowledge and understanding of the problem and the individuals it is aware of. Much of Organised Crime is hidden and difficult to quantify. It is not a police-recorded crime in itself. | Not set | Not set |
| Not set | Not set | 3 Net migration to the UK | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | The provisional estimate of net long-term migration to the UK in the year to March 2011; Migration Statistics Quarterly Report: November 2011. Outturn for the year 2010 published 24 November 2011. | Not set | Not set |
| Not set | Not set | 4 Annual level of tax revenue that is protected through detecting goods where excise duty has not been declared | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Figures are based on internal management information, which are drawn on snapshots of UK Border Agency databases. | Not set | Not set |
| Not set | Not set | 5 Clearance of passengers at the border within published standards | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Figures are based on internal management information. The numbers may differ from figures published as National Statistics in the Home Office Immigration Statistics statistical releases, which are drawn from different snapshots of UK Border Agency databases. This figure is calculated from the passengers observed within a statistical sample. On the basis of this performance, we can be reasonably confident that over 95% of all passengers in 2010-11 were processed within published service limits. | Not set | Not set |
| Not set | Not set | 6 Percentage of migration applications decided within published standards | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Figures are based on internal management information. The numbers may differ from figures published as National Statistics in the Home Office Immigration Statistics statistical releases, which are drawn from different snapshots of UK Border Agency databases. This figure is calculated from the passengers observed within a statistical sample. On the basis of this performance, we can be reasonably confident that over 95% of all passengers in 2010-11 were processed within published service limits. | Not set | Not set |
| Not set | Not set | 7 Percentage of asylum applications concluded in one year | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Figures are based on internal management information. The numbers may differ from figures published as National Statistics in the Home Office Immigration Statistics statistical releases, which are drawn from different snapshots of UK Border Agency databases. This figure is calculated from the passengers observed within a statistical sample. On the basis of this performance, we can be reasonably confident that over 95% of all passengers in 2010-11 were processed within published service limits. | Not set | Not set |
| Not set | Not set | 8 Passport applications processed within target | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | 9 Number of private and voluntary sector organisations that voluntarily report in gender equality - by size of the workforce | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Figures are rounded to the nearest 100 and are subject to some sampling uncertainty. These are not based on numbers of known employers who engage in activities, but are an estimate based on a representative sample. | Not set | Not set |
| Not set | Other data sets | 1 Non-asylum passengers initially refused entry | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Source: Control of Immigration: Quarterly Statistical Summary, UK (24 November 2011). http://www.ons.gov.uk/ons/rel/migration1/migration-statistics-quarterly-report/november-2011/msqr.html Quarters relate to calendar years and not financial years. | Not set | Not set |
| Not set | Not set | 2 Total removals and voluntary departures | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Source: Control of Immigration: Quarterly Statistical Summary, UK (24 November 2011). http://www.ons.gov.uk/ons/rel/migration1/migration-statistics-quarterly-report/november-2011/msqr.html | Not set | Not set |
| Not set | Not set | 3 Number of asylum applications received | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | 4 Number of hits that the Police.uk has received | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | The number of hits may subside as we promote wider take-up of the crime and anti-social behaviour data and enable a range of other applications and websites to make innovative use of this information. | Not set | Not set |
| Not set | Structural Reform Plan Actions | Total number of actions completed since April 2011 | Not set | The number of actions completed as agreed alongside the Number 10 Business Plan monitoring process. | Quarter | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sep) | Full | Departmental internal reporting systems | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Total number of actions overdue | Not set | The number of actions overdue over the period as agreed alongside the Number 10 Business Plan monitoring process. | Quarter | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sep) | Full | Departmental internal reporting systems | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Number of overdue actions that are attributable to external factors | Not set | The number of actions overdue over the period as agreed alongside the Number 10 Business Plan monitoring process that are due to external factors. | Quarter | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sep) | Full | Departmental internal reporting systems | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Total number of actions ongoing | Not set | The number of actions ongoing over the period as agreed alongside the Number 10 Business Plan monitoring process. | Quarter | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sep) | Full | Departmental internal reporting systems | Management information | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Total number of actions in the business plan that have yet to start | Not set | The number of actions yet to start over the period as agreed alongside the Number 10 Business Plan monitoring process. | Quarter | Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sep) | Full | Departmental internal reporting systems | Management information | Not set | Not set | Not set | Not set | Not set |
| People | Whole Department Family; Workforce Size | Payroll Staff | Department and Agencies | The number of payroll FTE staff in post in the organisations in scope as at the specified reference date. Methodology as per ONS QPSES/CO monthly MI collection. The figures reported should align with those that organisations have reported to ONS QPSES and CO monthly workforce MI collection as appropriate. Any differences should be noted. Civil Service organisations includes the three crown NDPBs: HSE, ACAS and CMEC where appropriate. | Quarter | Current = position as at 30th September 2011 Previous = position as at 30th June 2011 | All departmental Civil Service organisations | Organisations HR Systems | Management information | Source: Current: Data View 30/09/11 Previous: Data View 30/06/11 Standard: ONS - paid, current civil servants (Full-time Equivalent (FTE)) Calculation: FTE = Total number of hours worked / hours worked in location Methodology: ONS - employees paid in the month for working during the month. Civil Servants only. | Current = Home Office Headquarters and Executive Agencies but excludes the National Fraud Authority as their data has not yet migrated. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Not set | Non-departmental public bodies | The number of payroll FTE staff in post in the organisations in scope as at the specified reference date. Methodology as per ONS QPSES/CO monthly MI collection. To ensure consistency with the future planned publication of CO monthly workforce MI returns, departments should report FTE employment in eNDPBs consistent with the organisations in scope for the CO monthly exercise. Any differences between the organisations included for the QDS and those included by the department in their monthly workforce returns should be noted as appropriate. NB: Due to a minimum employment requirement applying to ONS QPSES, total executive NDPB employment numbers may not align with summary departmental eNDPB employment levels published in QPSES | Not set | Not set | All department's Executive NDPBs as reported for CO monthly workforce MI collection. NB: where there are additions or omissions in the organisations included in the figure for FTE employment, then this should be mentioned in the final column. | Not set | Not set | Source: Current: Workforce Management Information (WFMI) Monthly return 30/09/11 Previous: WFMI Monthly return 30/06/11 Standard: ONS - paid, current civil servants (FTE) Calculation: NDPBs Total number of hours worked / hours worked in location Methodology: ONS - employees paid in the month for working during the month. Civil Servants only. | Current = Executive Non-Departmental Public Bodies. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Not set | Department Family (Total) | Not set | Not set | Not set | Not set | Not set | Not set | Source: Current: Data View 30/09/11 for staff numbers + WFMI Monthly return 30/09/11 for NDPBs staff numbers Previous: Data View 30/06/11 for staff numbers + WFMI Monthly return 30/06/11 for NDPBs staff numbers Standard: ONS - paid, current civil servants (FTE) Calculation: Department and Agencies Total number of hours worked / hours worked in location + NDPBs Total number of hours worked / hours worked in location Methodology: ONS - employees paid in the month for working during the month. Civil Servants only. | Current = Home Office Headquarters and Executive Agencies (excluding the National Fraud Authority as their data has not yet migrated), and Executive Non-Departmental Public Bodies. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Average Staff Cost | Not set | Please supply paybill per head – as defined in HMT’s Civil Service Pay Guidance. This is the total paybill cost divided by staff in post (FTE). The paybill costs should include: o Staff salaries; o Allowances; o Overtime payments; o Non-consolidated pot; o ERNIC; o Employers’ pensions contributions. Figure presented should be a rolling annual average i.e. Current period will show total paybill costs for the year ending the reference period, divided by the average FTE staff in post over the year (where the average staff in post should be a simple average i.e. (the FTE staff in post at start of period plus FTE staff in post at end of period) divided by 2. The previous period will present a figure for the year ending the previous quarter. Departments should present a figure as defined, but given that organisations are supplying paybill costs each month to CO for the monthly workforce MI collection, they should look to ensure that, where appropriate, information is consistent across both the monthly MI returns and their QDS. | Quarter | Current = year ending 30th September 2011 Previous = year ending 30th June 2011 | Main department, executive agencies, crown NDPBs (where applicable) and executive NDPBs | HR and Payroll/Finance systems. | Management information | Source: Current: Data View 30/09/11 for staff numbers and Adelphi Report for finance costs Previous: Data View 30/06/11 for staff numbers and Adelphi Report for finance costs Standard: all current paid and unpaid civil servants (FTE) Calculations: Average staff cost = total cost of programme and admin spend/average staff in post at reference point Methodology: Average Staff in post = (All paid and unpaid civil servants in post at 30/09/11 + All paid and unpaid civil servants in post at 30/09/10) /2 | Current = Because staff numbers for Non-Departmental Public Bodies (NDPBs) for the start of the current period are unavailable they have not been included when calculating the average staff costs. The full-time equivalent figures are for Home Office Headquarters and Executive Agencies (but excludes National Fraud Authority). Previous = As above. Staff numbers for Non-Departmental Public Bodies (NDPBs) for the start of the previous period are unavailable, therefore they have not been included when calculating the average staff costs. | Not set | Not set | Not set |
| Not set | Not set | Contingent Labour | Department and Agencies | The number of agency staff, specialist contractors, interim managers or consultants engaged – these non-payroll staff being commonly referred to as ‘contingent labour’. Organisations should ensure consistency with the information supplied for the Cabinet Office monthly workforce MI collection. | Quarter | Current = position as at 30th September 2011 Previous = position as at 30th June 2011 | Main department and its agencies, and where applicable, crown NDPBs i.e. CMEC, HSE and ACAS. In effect all the department's Civil Service organisations | Organisations HR Systems | Management information | Source: Current: Data View 30/09/11 Previous: Data View 30/06/11 Standards: All Agency and Contractor employees Calculations: Any Non Civil Servant working within the Department, substituting in a 'civil servant role'. Methodology: Agency and Contractor appointments, excluding any Contractors and Consultants who provide services via a "project type" or "managed services" contract at "man day" rates. | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Not set | Non-departmental public bodies | Not set | Not set | Not set | Executive NDPBs as reported for CO monthly workforce MI collection | Not set | Not set | Source: Current: Workforce Management Information (WFMI) Monthly return 30/09/11 Previous: WFMI Monthly return 30/06/11 Standards: All Agency and Contractor employees Calculations: Any Non Civil Servant working within the Department, substituting in a 'civil servant role'. Methodology: Agency and Contractor appointments, excluding any Contractors and Consultants who provide services via a "project type" or "managed services" contract at "man day" rates. | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Previous figure re-stated as 207. October QDS was 215, this has since been found to be incorrect. Complies with QDS requirements. | Not set |
| Not set | Not set | Not set | Department Family | Not set | Not set | Not set | All organisations within ministerial responsibility | Not set | Not set | Source: Current: Data View 30/09/11for department and agency figures and WFMI Monthly return 30/09/11 for NDPB figures Previous: Data View 30/06/11for department and agency figures and WFMI Monthly return 30/09/11 for NDPB figures Standards: All Agency and Contractor employees Calculations: Any Non Civil Servant working within the Department, substituting in a 'civil servant role'. Methodology: Agency and Contractor appointments, excluding any Contractors and Consultants who provide services via a "project type" or "managed services" contract at "man day" rates. | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Increase due to additional data cleansing and improvements in recording and reporting during this period. Previous column has not been put through this cleansing. Previous figure would have been higher should it have been cleansed in the same way. Complies with QDS requirements. | Not set |
| Not set | Department & Agencies only; | Workforce Shape | Administrative Assistants and | The proportion of staff mapped across to the standard Civil Service grades. SCS staff should be those at SCS level. All Civil Service organisations should be able to map to the standard Civil Service grades - this is the same as the process that occur each year as part of the annual civil service employment survey. Where organisations do not operate the standard Civil Service grades, they should supply their best estimate, mapping across to the broad responsibility levels as appropriate. Unknown grades should be apportioned across the grades as necessary so that underlying numbers align with the number of FTE payroll staff supplied above. Where underlying numbers are not consistent, departments should provide an explanatory note in their meta-data sheet. Departments have now been asked to supply proportions in each grade rather than raw numbers. This is because this is easier to interpret and is consistent with the measures for diversity. Organisations should ensure consistency with the information supplied for the Cabinet Office monthly workforce MI collection. Underlying numbers used to calculate proportions should align with the number of FTE staff payroll staff supplied above. At the appropriate reference point i.e. end of March, figures should align with the ONS Annual Civil Service Employment Survey (ACSES), where appropriate. Any discrepancies should be noted as necessary in the final column. | Quarter | Current = position as at 30th September 2011 Previous = position as at 30th June 2011 | Main department and its agencies, and where applicable, crown NDPBs i.e. CMEC, HSE and ACAS. In effect all the department's Civil Service organisations | Not set | Management information | Source: Current: Data View 30/09/11 Previous: Data View 30/06/11 Standard: Paid, current civil servants FTE Calculations: {staff in grades (AA + AO) FTE / payroll staff for department and agencies FTE } x100 Methodology: ONS - employees paid in the month for working during the month. Civil Servants only. | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Not set | Executive Officers | Not set | Not set | Not set | Not set | Not set | Not set | Source: Current: Data View 30/09/11 Previous: Data View 30/06/11 Standard: Paid, current civil servants FTE Calculations: {staff in grades EO FTE / payroll staff for department and agencies FTE } x100 Methodology: ONS - employees paid in the month for working during the month. Civil Servants only. | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Not set | Higher and Senior Executive Officers | Not set | Not set | Not set | Not set | Not set | Not set | Source: Current: Data View 30/09/11 Previous: Data View 30/06/11 Standard: Paid, current civil servants FTE Calculations: {staff in grades (HEO + SEO) FTE / payroll staff for department and agencies FTE } x100 Methodology: ONS - employees paid in the month for working during the month. Civil Servants only. | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Not set | Grade 7 and Grade 6 | Not set | Not set | Not set | Not set | Not set | Not set | Source: Current: Data View 30/09/11 Previous: Data View 30/06/11 Standard: Paid, current civil servants FTE Calculations: {staff in grades (G6 + G7) FTE / payroll staff for department and agencies FTE } x100 Methodology: ONS - employees paid in the month for working during the month. Civil Servants only. | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Not set | Senior Civil Servants | Not set | Not set | Not set | Not set | Not set | Not set | Source: Current: Data View 30/09/11 Previous: Data View 30/06/11 Standard: Paid, current civil servants FTE Calculations: {staff in grades SCS FTE / payroll staff for department and agencies FTE } x100 Methodology: ONS - employees paid in the month for working during the month. Civil Servants only. | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Not set | Part Time | The number of staff working less than standard hours divided by all staff (headcount basis - expressed as a percentage). Organisations should ensure that figures align with those supplied to ONS for their quarterly public sector employment statistics (QPSES) | Not set | Not set | Not set | Not set | Not set | Source: Current: Data View 30/09/11 Previous: Data View 30/06/11 Standard: Cabinet Office - paid, permanent, current civil servants headcount Calculations: {staff working less than 37 hours headcount / payroll staff for department and agencies headcount } x100 Methodology: ONS - employees paid in the month for working during the month. Civil Servants only. | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Workforce Dynamics | Recruitment Exceptions | The number of recruitment exceptions that have been approved during the quarter. Where appropriate, organisations should ensure that figures align with those supplied to Cabinet Office for their quarterly exceptions reporting collection in 2010/11. For 2011/12, organisations need only report their exceptions on their QDS - at this stage they do not need to also report separately each quarter to the Cabinet Office. Organisations should report the number of exceptions for each discrete quarter rather than a cumulative annual position. | Quarter | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) | Not set | Organisations internal monitoring | Management information | Source: Current: Manual Return on recruitment team Q2 (July, August and September) 2011-12 Previous: Manual Return on recruitment team Q1 (April, May and June) 2011-12 Standard: All employees recruited in the last quarter Calculations: All new employees who are new to the Civil Service in the last 3 months Methodology: The figure contain the number of exceptions for each discrete quarter, rather than a cumulative annual position. | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = Home Office Headquarters and Criminal Records Bureau only. | The increase in external recruitment is linked to the requirement to bring in specialist staff on secondment to work on the Ending Youth Violence Team in response to the riots in the summer, and there has also been a requirement to fill specialist posts,(auditors and lawyers), where we have not been able to fill these posts from within the civil service. | Not set | Not set |
| Not set | Not set | Not set | Annual Turnover Rate | Annual turnover rate (Headcount basis): The number of staff exiting the organisation during the year ending the reference period, divided by the average staff in post over the year ending the reference period (where the average staff in post is calculated as the number of staff in post at the start and end of the relevant period divided by 2, and leavers are ALL leavers exiting the organisation during the period). Each quarter’s figure will show an annual turnover rate for the year ending that quarter. The definition used here is one of many interpretations of 'turnover'. Whilst we appreciate that organisations may use different measures for their own internal monitoring, we have opted for the described measure to ensure consistency across departments. Where organisations wish to make other measures available, they are free to do so in accompanying commentary or their meta-data sheet as appropriate. Figures used in the calculation of the denominator should be consistent with those used elsewhere. | Quarter | Current = year ending 30th September 2011 Previous = year ending 30th June 2011 | Not set | Organisations HR Systems | Management information | Source: Current: Data View 30/09/11 Previous: Data View 30/06/11 Standard: All civil servant leavers and all civil servants in post at the reference points Calculations: Turnover = all paid and unpaid civil servant leavers / average staff in post headcount Methodology: Current: Turnover = [all paid and unpaid civil servant leavers, headcount, at 30th September 2011/ {(the number of staff in post, headcount, at 30th September 2011 + the number of staff in post, headcount, at 30th September 2010) / 2}] * 100 Previous: Turnover = [all paid and unpaid civil servant leavers, headcount, at 30th June 2011/ {(the number of staff in post, headcount, at 30th June 2011 + the number of staff in post, headcount, at 30th June 2010) / 2}] * 100 | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Workforce Diversity [Total] | BME | Number of staff recorded as BME/ Total number of staff with a recorded ethnicity (headcount basis - expressed as a percentage). NB: Unknown and undeclared ethnicity status staff should be excluded from the denominator. At the appropriate reference date (end of March) figures should align with those supplied for ONS ACSES. | Quarter | Current = position as at 30th September 2011 Previous = position as at 30th June 2011 | Not set | Not set | Management information | Source: Current: Data View 30/09/11 Previous: Data View 30/06/11 Standard: Cabinet Office - paid, permanent, current civil servants headcount Calculations: {staff declaring to be minority ethnic headcount / payroll staff for department and agencies headcount who have made a positive declaration } x100 Methodology: Using Cabinet Office definition for diversity and equality reporting using paid, permanent Civil servants only | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Not set | Women | Number of female/ Total number of staff (headcount basis - expressed as a percentage). Each quarter figures should align with those supplied for ONS QPSES and for ACSES (as at end of March). | Quarter | Not set | Not set | Not set | Management information | Source: Current: Data View 30/09/11 Previous: Data View 30/06/11 Standard: Cabinet Office - paid, permanent, current civil servants headcount Calculations: {female staff headcount / payroll staff for department and agencies headcount } x100 Methodology: Using Cabinet Office definition for diversity and equality reporting using paid, permanent Civil servants only | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Not set | Disabled | Number of disabled people/ Total number of staff with a recorded disabled status (headcount basis - expressed as a percentage) NB: Unknown and undeclared disabled status staff should be excluded from the denominator. At the appropriate reference date (end of March) figures should align with those supplied for ONS ACSES. | Quarter | Not set | Not set | Not set | Management information | Source: Current: Data View 30/09/11 Previous: Data View 30/06/11 Standard: Cabinet Office - paid, permanent, current civil servants headcount Calculations: {staff declaring to be disabled headcount / payroll staff for department and agencies headcount who have made a positive declaration } x100 Methodology: Using Cabinet Office definition for diversity and equality reporting using paid, permanent Civil servants only | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Workforce Diversity [Senior Civil Servants only] | BME | as BME staff above but for SCS level staff only. There was an error in the detailed definition supplied for the first QDS - the denominator was incorrectly described as all SCS staff. The denominator definition has now been amended. Organisations were previously (for QDS1) requested to report figures in line with that supplied for the Cabinet Office bi-annual SCS database collection. Given that we wish to ensure more timely access to the most recent available data, organisations should in future supply SCS diversity figures as at the specified reference date as appropriate, sourcing these from their internal HR systems. This will mean that figures are in line with diversity figures supplied for delegated grades. Where appropriate, organisations may still wish to satisfy themselves that numbers supplied for the CO SCS database (as at 31 March and 30 September each year) are consistent with those supplied for their QDS for the relevant reference periods. NB: Numbers may not always align since the SCS database collects information on core SCS staff and therefore excludes some senior staff who may be working at an equivalent level to SCS staff but who are not considered part of the SCS proper. | Biannual | Not set | Not set | Not set | Management information | Source: Current: Data View 30/09/11 Previous: Data View 30/06/11 Standard: Cabinet Office - paid, permanent, current civil servants headcount Calculations: {SCS staff declaring to be minority ethnic headcount / payroll staff for department and agencies headcount who have made a positive declaration } x100 Methodology: Using Cabinet Office definition for diversity and equality reporting using paid, permanent Civil servants only | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Not set | Women | as Female staff above but for SCS level staff only. There was an error in the detailed definition supplied for the first QDS - the denominator was incorrectly described as all SCS staff. The denominator definition has now been amended. Organisations were previously (for QDS1) requested to report figures in line with that supplied for the Cabinet Office bi-annual SCS database collection. Given that we wish to ensure more timely access to the most recent available data, organisations should in future supply SCS diversity figures as at the specified reference date as appropriate, sourcing these from their internal HR systems. This will mean that figures are in line with diversity figures supplied for delegated grades. Where appropriate, organisations may still wish to satisfy themselves that numbers supplied for the CO SCS database (as at 31 March and 30 September each year) are consistent with those supplied for their QDS for the relevant reference periods. NB: Numbers may not always align since the SCS database collects information on core SCS staff and therefore excludes some senior staff who may be working at an equivalent level to SCS staff but who are not considered part of the SCS proper. | Biannual | Not set | Not set | Not set | Management information | Source: Current: Data View 30/09/11 Previous: Data View 30/06/11 Standard: Cabinet Office - paid, permanent, current civil servants headcount Calculations: {female SCS staff headcount / payroll staff for department and agencies headcount } x100 Methodology: Using Cabinet Office definition for diversity and equality reporting using paid, permanent Civil servants only | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Not set | Women in Top Management Posts’ | Number of female SCS level staff at pay band 2 (Director) or above/ Total number of SCS level staff at Director level or above (headcount basis - expressed as a percentage). There was an error in the detailed definition supplied for the first QDS - the denominator was incorrectly described as all SCS staff. The denominator definition has now been amended. Organisations were previously (for QDS1) requested to report figures in line with that supplied for the Cabinet Office bi-annual SCS database collection. Given that we wish to ensure more timely access to the most recent available data, organisations should in future supply SCS diversity figures as at the specified reference date as appropriate, sourcing these from their internal HR systems. This will mean that figures are in line with diversity figures supplied for delegated grades. Where appropriate, organisations may still wish to satisfy themselves that numbers supplied for the CO SCS database (as at 31 March and 30 September each year) are consistent with those supplied for their QDS for the relevant reference periods. NB: Numbers may not always align since the SCS database collects information on core SCS staff and therefore excludes some senior staff who may be working at an equivalent level to SCS staff but who are not considered part of the SCS proper. | Biannual | Not set | Not set | Not set | Management information | Source: Current: Data View 30/09/11 Previous: Data View 30/06/11 Standard: Cabinet Office - paid, permanent, current civil servants headcount Calculations: {female SCS PB 2+ staff headcount / payroll staff for department and agencies headcount } x100 Methodology: Using Cabinet Office definition for diversity and equality reporting using paid, permanent Civil servants only | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Not set | Disabled | as disabled people above but for SCS level staff only. There was an error in the detailed definition supplied for the first QDS - the denominator was incorrectly described as all SCS staff. The denominator definition has now been amended. Organisations were previously (for QDS1) requested to report figures in line with that supplied for the Cabinet Office bi-annual SCS database collection. Given that we wish to ensure more timely access to the most recent available data, organisations should in future supply SCS diversity figures as at the specified reference date as appropriate, sourcing these from their internal HR systems. This will mean that figures are in line with diversity figures supplied for delegated grades. Where appropriate, organisations may still wish to satisfy themselves that numbers supplied for the CO SCS database (as at 31 March and 30 September each year) are consistent with those supplied for their QDS for the relevant reference periods. NB: Numbers may not always align since the SCS database collects information on core SCS staff and therefore excludes some senior staff who may be working at an equivalent level to SCS staff but who are not considered part of the SCS proper. | Biannual | Not set | Not set | Not set | Management information | Source: Current: Data View 30/09/11 Previous: Data View 30/06/11 Standard: Cabinet Office - paid, permanent, current civil servants headcount Calculations: {SCS staff declaring to be disabled headcount / payroll staff for department and agencies headcount who have made a positive declaration } x100 Methodology: Using Cabinet Office definition for diversity and equality reporting using paid, permanent Civil servants only | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Attendance | Average Working Days Lost (AWDL) Actual | Definition and potential source: Cabinet Office Sickness Absence quarterly reports. See attached guidance. Information should align with that supplied for the Cabinet Office quarterly sickness absence reporting. | Quarter (data provide a rolling annual position each quarter) | Current = position as at 30th September 2011 Previous = position as at 30th June 2011 | Not set | Not set | Management information | Source: Current: Data View 30/09/11 Previous: Data View 30/06/11 Standard: Cabinet Office - paid civil servants FTE Calculations: (Working Days Lost (WDL) FTE / Working Days Available (WDA) FTE ) x 225 Methodology: (All paid civil servants plus 12 months worth of leavers WDL FTE / All paid civil servants plus 12 months worth of leavers WDA FTE) x 225 | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Not set | Not set |
| Not set | Not set | Not set | Average Working Days Lost (AWDL) Standardised | Definition and potential source: Cabinet Office Sickness Absence quarterly reports. The AWDL standardised figure is only available from Cabinet Office. Cabinet Office/HMT officials will arrange for departments to be sent the standardised AWDL figure in plenty of time for inclusion in the relevant quarter's QDS | Quarter (data provide a rolling annual position each quarter) | Not set | Not set | Cabinet Office Sickness Absence quarterly reports | Management information | Source: Current: Cabinet Office Return at June 2011 Previous: Estimated standardised Average Working Days Lost (AWDL) of -0.2 based on previous Cabinet Office Returns. Standard: Cabinet Office - paid civil servants FTE Calculations: A standardised sick absence figure calculated by Cabinet Office at least one or two quarters in arrears using total working days lost and total working days available for each grade across the entirety of the civil service and calculating a Department's variance to that standard. Methodology: The Home Office currently attracts a negative weighting as its grade structure is slightly different to the civil service average reflecting the strategic nature of the Department's role within the UK - the standardised figure is normally either -0.2 or -0.3. | Current = Home Office Headquarters and Executive Agencies, but excludes the National Fraud Authority. Previous = As above. | Not set | Not set | Not set |
| Not set | Department & Agencies only; People Survey Metrics | Engagement Index | Not set | The organisation's engagement index from the most recent annual Civil Service People Survey | Annual | Current = 2011 survey Previous = 2010 survey | Scope limited to main department only | Civil Service People Survey | Census survey | Source: Current: Data taken from the 2011 Staff Survey Previous: Data taken from the 2010 Staff Survey Standard: The Home Office Headquarters survey results as published on the Home Office website from Calculation: The three elements of engagement and their component questions are: Say: speaks positively of the organisation B50. I am proud when I tell others I am part of the Home Office B51. I would recommend the Home Office as a great place to work Stay: emotionally attached and committed to the organisation... B52. I feel a strong personal attachment to the Home Office Strive: motivated to do the best for the organisation... B53. The Home Office inspires me to do the best in my job B54. The Home Office motivates me to help it achieve its objectives | Covers Home Office Headquarters only. | Not set | Not set | Not set |
| Not set | Not set | Theme Scores | Leadership & Managing Change | The organisation's theme score for the leadership and managing change" theme from the most recent annual Civil Service People Survey . Figure as published in survey reports | Not set | Not set | Not set | Not set | Not set | Source: Current: Data taken from the 2011 Staff Survey Previous: Data taken from the 2010 Staff Survey Standard: The Home Office Headquarters survey results as published on the Home Office website from Calculation: The Leadership & Managing Change comes from the following questions on the staff survey: B47. The Home Office keeps me informed about matters that affect me B41. Senior managers in the Home Office are sufficiently visible B42. I believe the actions of senior managers are consistent with Home Office values B44. Overall, I have confidence in the decisions made by Home Office senior managers B40. I feel that the Home Office as a whole is managed well B48. I have the opportunity to contribute my views before decisions are made that affect me B49. I think it is safe to challenge the way things are done in the Home Office B46. When changes are made in the Home Office they are usually for the better B45. I feel that change is managed well in the Home Office B43. I believe that the Executive Management Board has a clear vision for the future of the Home Office | Covers Home Office Headquarters only. | Not set | Not set | Not set |
| Not set | Not set | Not set | My Work | The organisation's theme score for the "my work" theme from the most recent annual Civil Service People Survey | Not set | Not set | Not set | Not set | Not set | Source: Current: Data taken from the 2011 Staff Survey Previous: Data taken from the 2010 Staff Survey Standard: The Home Office Headquarters survey results as published on the Home Office website from Calculation: My Work comes from the following questions on the staff survey: B04. I feel involved in the decisions that affect my work B05. I have a choice in deciding how I do my work B02. I am sufficiently challenged by my work B01. I am interested in my work B03. My work gives me a sense of personal accomplishment | Covers Home Office Headquarters only. | Not set | Not set | Not set |
| Not set | Not set | Not set | My Line Manager | The organisation's theme score for the "my line manager" theme from the most recent annual Civil Service People Survey | Not set | Not set | Not set | Not set | Not set | Source: Current: Data taken from the 2011 Staff Survey Previous: Data taken from the 2010 Staff Survey Standard: The Home Office Headquarters survey results as published on the Home Office website from Calculation: My Line Manager comes from the following questions on the staff survey: B09. My manager motivates me to be more effective in my job B10. My manager is considerate of my life outside work B11. My manager is open to my ideas B12. My manager helps me to understand how I contribute to Home Office objectives B13. Overall, I have confidence in the decisions made by my manager B14. My manager recognises when I have done my job well B15. I receive regular feedback on my performance B16. The feedback I receive helps me to improve my performance B17. I think that my performance is evaluated fairly B18. Poor performance is dealt with effectively in my team | Covers Home Office Headquarters only. | Not set | Not set | Not set |
| Not set | Not set | Not set | Organisational Objectives & Purpose | The organisation's theme score for the "organisational objectives and purpose" theme from the most recent annual Civil Service People Survey | Not set | Not set | Not set | Not set | Not set | Source: Current: Data taken from the 2011 Staff Survey Previous: Data taken from the 2010 Staff Survey Standard: The Home Office Headquarters survey results as published on the Home Office website from Calculation: Organisational Objectives & Purpose comes from the following questions on the staff survey: B06. I have a clear understanding of Home Office purpose B07. I have a clear understanding of Home Office objectives B08. I understand how my work contributes to Home Office objectives | Covers Home Office Headquarters only. | Not set | Not set | Not set |
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