Transparency data
Meta Data for data fields - October 2011 in CSV Format
Updated 15 July 2011
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| METADATA FOR DATA FIELDS | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| This worksheet lists the fields of the "Quarterly Data Summary" sheet and provides explanation of the metrics (metdata). | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Organisations in-scope | [Please specify] | Not set | Not set |
| Not set | Not set | ALL INFORMATION SHOULD RELATE TO THE LATEST AVAILABLE DATA | Not set | Not set | Not set | Not set | Not set | Not set | Organisations out-of-scope | [Please specify] | Not set | Not set |
| Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Actual Department metadata - where differs from requested | Not set | Not set | Not set |
| GROUP | SUB-GROUP | FIELD NAME | TECHNICAL DEFINITION (REQUESTED) | PERIOD OF DATA REPORTED IN QDS (REQUESTED) | PERIOD FOR DATA IN OCTOBER QDS (REQUESTED) | DEPARTMENTAL COVERAGE OF DATA (REQUESTED) | DATA SOURCE | TYPE OF DATA (eg MI, Official Stats or National Stats) | TECHNICAL DEFINITION (ACTUAL) | DEPARTMENTAL COVERAGE OF DATA (ACTUAL) | FURTHER NOTES, CAVEATS AND LIMITATIONS | Not set |
| Spending | Budget | Total Departmental Expenditure Limit (DEL) | (Resource DEL excluding depreciation) + (Capital DEL) | Quarterly COINS data | Current = Q1 2011-12 (Apr-Jun) Previous = Q1 2010-11 (Apr-Jun) | Full | COINS | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | of which Resource DEL (excl. Depreciation) | (Resource DEL excluding depreciation) | Quarterly COINS data | Current = Q1 2011-12 (Apr-Jun) Previous = Q1 2010-11 (Apr-Jun) | Full | COINS | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Top 5 contributory elements | 5 largest areas of spending, as defined by the department, to cover a substantial proportion of DEL. | Quarterly COINS data | Current = Q1 2011-12 (Apr-Jun) Previous = Q1 2010-11 (Apr-Jun) | Determined by top 5 programmes chosen | COINS | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | A | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | B | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | C | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | D | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | E | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Purchase of goods & services within Resource DEL | RDEL, Purchase of Goods and services. Procurement spending should be recorded as a gross rather than net expenditure. This should be current procurement which falls within resource DEL, therefore excluding all Capital procurement. Should include entries against NAC Codes: "B3501" + "E20"; Expenditure should be recorded in £m. | Quarterly COINS data | Current = Q1 2011-12 (Apr-Jun) Previous = Q1 2010-11 (Apr-Jun) | Full | COINS | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Payroll within Resource DEL | Pay includes salaries, employers’ National Insurance Contributions, and accruing pension costs in RDEL. NAC Codes – all codes under "A15". Expenditure should be recorded in £million and in real terms, with no normalisation applied. | Quarterly COINS data | Current = Q1 2011-12 (Apr-Jun) Previous = Q1 2010-11 (Apr-Jun) | Full | COINS | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Grants within Resource DEL | Grant payments or subsidies to individuals or bodies inside or outside the public sector within Resource DEL. The figure should not include any "capital" grants or subsidies. The NAC Code definition is complex but covers: - Current grants to local government spending NAC= “M10”, “M15”, “M20”, “M30”, “M40” - Current grants to persons and not for profit bodies NAC= "D10" - Current grants abroad NAC= "D20" - Subsidies to private sector companies NAC= "C10, C50" - Subsidies to public corporations NAC="C20, C35" | Quarterly COINS data | Current = Q1 2011-12 (Apr-Jun) Previous = Q1 2010-11 (Apr-Jun) | Full | COINS | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | of which Capital DEL | (Capital DEL), taken from COINS. | Quarterly COINS data | Current = Q1 2011-12 (Apr-Jun) Previous = Q1 2010-11 (Apr-Jun) | Full | COINS | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Top 5 contributory elements | 5 largest areas of spending, as defined by the department, to cover a substantial proportion of Capital DEL. | Quarterly COINS data | Current = Q1 2011-12 (Apr-Jun) Previous = Q1 2010-11 (Apr-Jun) | Determined by top 5 programmes chosen | COINS | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | A | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | B | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | C | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | D | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | E | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Total Annually Managed Expenditure (AME) | (Resource AME excluding depreciation) + (Capital AME), taken from COINS | Quarterly COINS data | Current = Q1 2011-12 (Apr-Jun) Previous = Q1 2010-11 (Apr-Jun) | Full | COINS | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Top 5 contributory elements | 5 largest areas of spending, as defined by the department, to cover a substantial proportion of Total AME. | Quarterly COINS data | Current = Q1 2011-12 (Apr-Jun) Previous = Q1 2010-11 (Apr-Jun) | Determined by top 5 programmes chosen | COINS | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | A | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | B | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | C | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | D | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | E | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Common Areas of Spend | Office Estate Area | The sum of Building Net Internal Area (NIA) for the buildings occupied by the organisation. NIA is the part of the net internal area in a building currently physically occupied by the organisation. This equates with an estate agent’s floor area available for letting. It is calculated by subtracting the vertical ducts, structural columns, plant areas, toilets, lifts, staircases and lift lobbies from the gross internal area. NIA is measured in sq metres. NIA should only cover those buildings used as office space and for buildings over 500m2. | Quarter | Current = Q1 2011-12 (Apr-Jun) Previous = Q4 2010-11 (Jan-Mar) | Full | ePIMS - Property benchmarking | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Office Estate Costs | This is the sum of the following items: Service charges, Internal repair and maintenance costs, Security costs, Cleaning costs, Water and sewerage costs, Total energy costs, Net rent, Rates, Unitary Charges / Facilities Price. As defined by e-PIMS. This should be provided as £m and cover the cost for the NIA reported, for office buildings over 500m2. | Quarter | Current = Q1 2011-12 (Apr-Jun) Previous = Q4 2010-11 (Jan-Mar) | Office Accomodation over 500m2 for entire family | ePIMS - Property benchmarking | Management information | Not set | Not set | “The data previously submitted in QDS1 for ‘Total cost of office estate’ has now been updated to reflect the audited and signed off accounts. The Q4 figure was based on a profiled figure and the end of year figure has been adjusted to reflect the fully audited and signed off accounts.” | Not set |
| Not set | Not set | Cost of the Office Estate per M2 | Derived from the cost and total m2. | Quarter | Current = Q1 2011-12 (Apr-Jun) Previous = Q4 2010-11 (Jan-Mar) | Office Accomodation over 500m2 for entire family | ePIMS - Property benchmarking | Management information | Not set | Not set | “The data previously submitted in QDS1 for ‘Cost per M2’ has now been updated to reflect the change to the ‘Total cost of office estate’ figure.” | Not set |
| Not set | Not set | Cost of the Office Estate per full-time equivalent (FTE) | Derived from cost of the estate and FTEs (sourced above). Office based staff (FTE), Permanent and temporary employees who are based in office accomodation with all the facilties they need to undertake thier job. This should include the time home workers spend in the office. This figure should exclude contractors, outsourced staff (who may not be listed on the pay-roll but seen as a "contract" costs and not "staff salary" cost) and home workers time spent working from home. | Quarter | Current = Q1 2011-12 (Apr-Jun) Previous = Q4 2010-11 (Jan-Mar) | Office Accomodation over 500m2 for entire family | ePIMS - Property benchmarking | Management information | Not set | Not set | “The data previously submitted in QDS1 for ‘Cost per FTE’ has now been updated to reflect the change to the ‘Total cost of office estate’ figure” | Not set |
| Not set | Not set | Procurement spend | The total value of payments made to third party suppliers, excluding VAT. This excludes payroll, non-cash expenditure (e.g. depreciation), grants and benefit payments, but should include capital, resource and programme spend on goods and services. | Quarter | Current = Q1 2011-12 (Apr-Jun) Previous = Q4 2010-11 (Jan-Mar) | Full | Commercial Function | Management information | Not set | Not set | Total procurement spend is based on the General Ledger so it reflects net spend ie it excludes recoverable VAT and accrued spend Average energy price represents average of rates for Electricity Green, Electricity CHP, Gas and Whitehall District Heating System. The difference between Q1 and Q4 reflects the increase in gas price; | Not set |
| Not set | Not set | Price of standard commodity items | Price of a box of standard A4 white copier plain paper (typically 80 gsm) in £ units per 2,500 sheets of paper. Average price paid per KWH of energy in £ units. | Quarter | Current = Q1 2011-12 (Apr-Jun) Previous = Q4 2010-11 (Jan-Mar) | Full | Commercial Function | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Total 3rd party ICT cost | The total value of payments made to third party ICT suppliers, excluding VAT. | Quarter | Current = Q1 2011-12 (Apr-Jun) Previous = Q4 2010-11 (Jan-Mar) | Full | Commercial Function | Management information | Not set | Not set | The Q4 numbers reflect the payment of a number of invoices that only fall in last quarter and the payment of some outstanding charges before the end of the FY. The Q1 charges don’t include all of the service charges for the relevant period as some of these invoices will come through in Q2. | Not set |
| Not set | Not set | Desktop Cost per full-time equivalent | Future work on ICT desktop will be based around IT assets definitions. Please provide data against the contemporary definitions used within your department, specifying the standard within the caveats section (column Q). | Quarter | Current = Q1 2011-12 (Apr-Jun) Previous = Q4 2010-11 (Jan-Mar) | Full | Commercial Function | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Corporate Service cost, broken out by functional area into HR, Finance, Procurement, Legal and Communications | Either use: (a) OEP definitions or (b) department own definitions. Please specify definitions within caveats section (column Q). | Quarter | Current = Q1 2011-12 (Apr-Jun) Previous = Q4 2010-11 (Jan-Mar) | Full | Finance Function | Management information | Not set | Not set | HR expenditure has decreased in Qtr 1 2011/12 from Qtr 4 2010/11 due to reduced staff costs following MoGs and Voluntary redundancies. | Not set |
| Not set | Not set | Fraud, Error, Debt Total Identified Fraud (£million) Total Known Errors (£million) Total Debt (£million) Total Debtor Days | Either use: (a) NFA definitions or (b) department own definitions. Please specify definitions within caveats section (column Q). Debt and debtor days should be those arising from Fraud and Error | Quarter | Current = Q1 2011-12 (Apr-Jun) Previous = Q4 2010-11 (Jan-Mar) | Full | Finance Function | Management information | Not set | Cabinet Office and Civil Service Commission. | There have been no reported cases of fraud. | Not set |
| Not set | Not set | Voluntary and community sector (VCS)/Small and medium enterprises (SME) Procurement spend with SME (£) Procurement spend with VCS (£) Grants to VCS (£) | Sum of procurement spend with SMEs (organisations with less than 250 employees per European Commission definition found at http://ec.europa.eu/enterprise/policies/sme/facts-figures-analysis/sme-definition/index_en.htm). Sum of procurement spend with VCS organisations. Sum of grant spend with VCS organisations. VCS Organisations definition can be found at Charity Commission website. | Quarter | Current = Q1 2011-12 (Apr-Jun) Previous = Q4 2010-11 (Jan-Mar) | Full | Finance Function | Management information | Not set | Not set | Not set | Not set |
| Not set | Financial Indicators | Accuracy of Cash Forecasting | Cashflow Management Scheme: Departments with a gross cashflow of over £3bn p.a. provide daily and monthly forecasts of their gross cash payments and receipts up to six weeks ahead. The scheme monitors the difference between the forecast and outturn and expresses the difference as a percentage variance on forecast.. Target is for the outturn to be within 5% of the forecast. | Quarter | Current = Q1 2011-12 (Apr-Jun) Previous = Q4 2010-11 (Jan-Mar) | Large departments | Departmental Cashflow Management outturns | Management information | Not applicable | Not set | As a smaller department with a cashflow of less than £3bn, Cabinet Office is not included in the Cashflow Management Scheme. | Not set |
| Not set | Not set | Working Capital Forecast [% variance of Actual v Forecast] | The percentage variance of forecast to actual working capital. Working capital is calculated as : Total current assets less total current liabilities o Current Assets - Inventories - Current trade and other receivables - Cash and cash equivalents - Other current financial assets - Assets classified as held for sale o Current Liabilities - Current trade and other payables - Gilt edged stock - Other current liabilities | Annual | Current = Q1 2011-12 (Apr-Jun) Previous = Q4 2010-11 (Jan-Mar) * where possible | All departments | Management Information and Annual Accounts | Management information | Cabinet Office and Civil Service Commission | Not set | During Q1 of 2011-12 the Cabinet Office accounts were impacted by a significant level of additional functions resulting from machinery of government changes. The working capital level at this stage - (£46m) - was as expected. The working capital increase - to £9m - reflects the planned settlement of MOG liabilities and reduction in accruals at this stage of the year, as well as a planned increase in cash balances to cover National School, returning officer expenses and other working capital requirements. The variance is therefore nil. | Not set |
| Not set | Not set | Net Book Value (%) [% variance of Actual v Forecast] | The percentage variance of forecast to actual Net Book Value(NBV) of Fixed Assets. NBV of fixed assets is calculated as the historic cost or valuation (of the assets included) less accumulated depreciation (i.e. depreciation to date) of the assets. Note that in WGA, Fixed Assets are referred to as "Non-current assets" and include the following: - property, plant and equipment - investment property - intangible assets - non-current trade and other receivables - Other non-current financial assets | Annual | Current = Q1 2011-12 (Apr-Jun) Previous = Q4 2010-11 (Jan-Mar) * where possible | All departments | Management Information and Annual Accounts | Management information | Cabinet Office and Civil Service Commission | Not set | During Q1 of 2010-11 the Cabinet Office accounts were impacted by a significant level of additional functions resulting from machinery of government changes. The total net book value at that stage £203.2m - was as expected. We are now using this level as the baseline for measuring the quarterly movements in 2011-12. The level reported at 30/6/11 - £205.1m - is as forecast, reflecting expected expenditure on the major overhaul of 70 Whitehall. The variance is therefore nil. | Not set |
| Not set | Major Projects (Top 5) | Project A | Whole life department cost as defined in the Major Projects Authority (MPA) guidelines. | Full life | Q2 2011-12 | Full | Departmental internal reporting systems | Management information | Not set | Not set | The increase from £99m (HMT settlement figure) to £108.3m for Individual electoral registrations (IER) is due to the Cabinet Office contribution towards the funding which includes additional amounts for staffing and research. This was not shown on the previous return’. | Not set |
| Not set | Not set | Project B | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Project C | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Project D | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Project E | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | £m whole life cost of major projects | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Results | Input Indicators | 1 | As per Business Plan and Business Plan Measurement Annex | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | 2 | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Average cost of training Senior Community Organiser is £676 and average cost for training Mid-level Community Organiser is £190 | Not set |
| Not set | Not set | 3 | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | ICT - £320,000, Property - £220,000, Advertising & marketing - £180,000, Procurement - £110,000, Recruitment £10,000 | Not set |
| Not set | Not set | 4 | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | It costs 0.34% of every pound spent by government departments to run a central procurement function to buy common, standard government supplies and equipment | Not set |
| Not set | Not set | 5 | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | 0.079% of every pound is spent on managing the relationship with government suppliers to buy supplies and equipment | Not set |
| Not set | Impact Indicators | 1 | As per Business Plan and Business Plan Measurement Annex | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Mutual Support Programme has not yet started | Not set |
| Not set | Not set | 2 | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | % volunteering in the last 12 months, 16 to 24 years old - 28.5%, 25 to 44 years old - 21.9%, 45 to 64 yerars old - 25%, 65 to 74 years old - 27.8%, 75+ years old - 19.5% | Not set |
| Not set | Not set | 3a | Cost of the total staffing resources supporting the work of government. Paybill data for payroll staff includes cost of salaries, allowances, non-consolidated performance related payments, overtime, employers pension contributions, and employer NI contributions. Paybill data for non-payroll staff are payments made for the reference quarter for all consultants, interim managers, agency staff and specialist contractors. | Not set | Paybill for the quarter ending 30 June 2011 | All main departments,their agencies and executive NDPBs (excluding devolved administrations and security services). | The published figure is the sum of information reported in departments' monthly workforce management information returns for each month that make up the reference quarter e.g. for quarter ending 30 June, the figure is the sum of the total paybills for April, May and June. | Management information | Not set | For some quarters, indivdual organisation's information may not be included in the total figure presented. Where missing organisations are deemed to be significant in terms of coverage, this will be noted as appropriate. For the quarter ending 30 June, other than those organisations deemed out of scope, the main omissions are DCMS' executive NDPBs. | No figures for previous period are currently available. | Not set |
| Not set | Not set | 3b | Size of the total staffing resources supporting the work of government. Total staffing numbers include all payroll staff as well as all non-payroll staff (contingent labour) i.e. consultants, interim managers, agency staff and specialist contractors. | Not set | Staffing levels as at 30 June 2011 | All main departments,their agencies and executive NDPBs (excluding devolved administrations). | Published figure is the sum of staffing numbers indicated in departments' monthly workforce management information returns for the last month of the reference quarter e.g. for quarter ending 30 June, the figures is the staffing level as at 30 June. | Management information | Not set | For some quarters, indivdual organisation's information may not be included in the total figure presented. Where missing organisations are deemed to be significant in terms of coverage, this will be noted as appropriate. For the quarter ending 30 June, other than those organisations deemed out of scope, the main omissions are DCMS' executive NDPBs. | No figures for previous period are currently available. These figures have not been reconciled centrally with any National Statistic. These are not official statistics, but internal management information published in the interests of transparency. The ONS quarterly public sector employment statistics provide an official headline measure for comparing the overall size of employment in central government organisations with other sectors of the economy. | Not set |
| Not set | Not set | 4 | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | As at 30th June 2011 | Not set |
| Not set | Not set | 5 | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | 1 HR Full-time equivalent to 68 full-time equivalent staff as at 31 March 2011 | Not set |
| Not set | Not set | 6 | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | For financial year 2010-11 | Not set |
| Not set | Not set | 7 | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | 8 | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | 9 | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Other data sets | 1 | Departments to carry out further work to identify which to include in the QDS, in line with guidance/agreeement from the centre. | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | 2 | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | 3 | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | 6th form College level programme - 61 (62 joined but only 61 completed the full two weeks) Secondary school scheme (Year 9 students) - 110 | Not set |
| Not set | Not set | 4 | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | 5 | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Structural Reform Plan Actions | Total number of actions completed since April 2011 | The number of actions completed between April-June 2011 as agreed alongside the Number 10 Business Plan monitoring process. Data for the 'Previous' cell is not applicable, due to actions being introduced for 2011/12. | Quarter | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) | Full | Departmental internal reporting systems | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Total number of actions overdue | The number of actions overdue over the period as agreed alongside the Number 10 Business Plan monitoring process. Data for the 'Previous' cell is not applicable, due to actions being introduced for 2011/12. | Quarter | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) | Full | Departmental internal reporting systems | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Number of overdue actions that are attributable to external factors | The number of actions overdue over the period as agreed alongside the Number 10 Business Plan monitoring process that are due to external factors. Data for the 'Previous' cell is not applicable, due to actions being introduced for 2011/12. | Quarter | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) | Full | Departmental internal reporting systems | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Total number of actions ongoing | The number of actions ongoing over the period as agreed alongside the Number 10 Business Plan monitoring process. Data for the 'Previous' cell is not applicable, due to actions being introduced for 2011/12. | Quarter | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) | Full | Departmental internal reporting systems | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Total number of actions in the business plan that have yet to start | The number of actions yet to start over the period as agreed alongside the Number 10 Business Plan monitoring process. Data for the 'Previous' cell is not applicable, due to actions being introduced for 2011/12. | Quarter | Current = Q2 2011-12 (Jul-Sep) Previous = Q1 2011-12 (Apr-Jun) | Full | Departmental internal reporting systems | Management information | Not set | Not set | Not set | Not set |
| People | Whole Department Family; Workforce Size | Payroll Staff Department and Agencies | The number of payroll FTE staff in post in the organisations in scope as at the specified reference date. Methodology as per ONS QPSES/CO monthly MI collection. The figures reported should align with those that organisations have reported to ONS QPSES and CO monthly workforce MI collection as appropriate. Any differences should be noted. Civil Service organisations includes the three crown NDPBs: HSE, ACAS and CMEC where appropriate. | Quarter | Current = position as at 30th June 2011 Previous = position as at 31st March 2011, unless specified | All departmental Civil Service organisations | Organisations HR Systems | Management information | Not set | Not set | The figures under Workforce Size now include agencies (Buying Solutions and NSG) and NDPB (CS Commissioners). | Not set |
| Not set | Not set | Non-departmental public bodies | The number of payroll FTE staff in post in the organisations in scope as at the specified reference date. Methodology as per ONS QPSES/CO monthly MI collection. To ensure consistency with the future planned publication of CO monthly workforce MI returns, departments should report FTE employment in eNDPBs consistent with the organisations in scope for the CO monthly exercise. Any differences between the organisations included for the QDS and those included by the department in their monthly workforce returns should be noted as appropriate. NB: Due to a minimum employment requirement applying to ONS QPSES, total executive NDPB employment numbers may not align with summary departmental eNDPB employment levels published in QPSES | Not set | Not set | All department's Executive NDPBs as reported for CO monthly workforce MI collection. NB: where there are additions or ommisions in the organisations included in the figure for FTE employment, then this should be mentioned in the final column. | Not set | Not set | Not set | Not set | The figures under Workforce Size now include agencies (Buying Solutions and NSG) and NDPB (CS Commissioners). | Not set |
| Not set | Not set | Department Family (Total) | Total of the two rows above | Not set | Not set | All organisations within ministerial responsibility | Not set | Not set | Not set | Not set | The figures under Workforce Size now include agencies (Buying Solutions and NSG) and NDPB (CS Commissioners). | Not set |
| Not set | Not set | Average Staff Cost | Please supply paybill per head – as defined in HMT’s Civil Service Pay Guidance. This is the total paybill cost divided by staff in post (FTE). The paybill costs should include: o Staff salaries; o Allowances; o Overtime payments; o Non-consolidated pot; o ERNIC; o Employers’ pensions contributions. Figure presented should be a rolling annual average i.e. Current period will show total paybill costs for the year ending the reference period, divided by the average FTE staff in post over the year (where the average staff in post should be a simple average i.e. (the FTE staff in post at start of period plus FTE staff in post at end of period) divided by 2. The previous period will present a figure for the year ending the previous quarter. Departments should present a figure as defined, but given that organisations are supplying paybill costs each month to CO for the monthly workforce MI collection, they should look to ensure that, where appropriate, information is consistent across both the monthly MI returns and their QDS. | Quarter | Current = year ending 30th June 2011 Previous = year ending 31st March 2011 | Main department, executive agencies, crown NDPBs (where applicable) and executive NDPBs | HR and Payroll/Finance systems. | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Contingent Labour Department and Agencies | The number of agency staff, specialist contractors, interim managers or consultants engaged – these non-payroll staff being commonly referred to as ‘contingent labour’. Organisations should ensure consistency with the information supplied for the Cabinet Office monthly workforce MI collection. | Quarter | Current = position as at 30th June 2011 Previous = position as at 31st March 2011 | Main department and its agencies, and where applicable, crown NDPBs i.e. CMEC, HSE and ACAS. In effect all the department's Civil Service organisations | Organisations HR Systems | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Non-departmental public bodies | Not set | Not set | Not set | Executive NDPBs as reported for CO monthly workforce MI collection | Not set | Not set | Not set | Not set | The contingent labour figure for NDPB is actually 0.32 but rounded down to zero by the template formatting. | Not set |
| Not set | Not set | Department Family | Not set | Not set | Not set | All organisations within ministerial responsibility | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Department & Agencies only; | Workforce Shape - Administrative Assistants and - Executive Officers - Higher and Senior Executive Officers - Grade 7/6 - Senior Civil Servants | The proportion of staff mapped across to the standard Civil Service grades. SCS staff should be those at SCS level. All Civil Service organisations should be able to map to the standard Civil Service grades - this is the same as the process that occur each year as part of the annual civil service employmnent survey. Where organisations do not operate the standard Civil Service grades, they should supply their best estimate, mapping across to the broad responsibility levels as appropriate. Unknown grades should be apportioned across the grades as necessary so that underlying numbers align with the number of FTE payroll staff supplied above. Where underlying numbers are not consistent, departments should provide an explanatory note in their meta-data sheet. Departments have now been asked to supply proportions in each grade rather than raw numbers. This is because this is easier to interpret and is consistent with the measures for diversity. Organisations should ensure consistency with the information supplied for the Cabinet Office monthly workforce MI collection. Underlying numbers used to calculate proportions should align with the number of FTE staff papyroll staff supplied above. At the appropriate reference point i.e. end of March, figures should align with the ONS Annual Civil Service Employment Survey (ACSES), where approporiate. Any discrepancies should be noted as necessary in the final column. | Quarter | Current = position as at 30th June 2011 Previous = position as at 31st March 2011 | Main department and its agencies, and where applicable, crown NDPBs i.e. CMEC, HSE and ACAS. In effect all the department's Civil Service organisations | Not set | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Part Time | The number of staff working less than standard hours divided by all staff (headcount basis - expressed as a percentage). Organisations should ensure that figures align with those supplied to ONS for their quarterly public sector employment statistics (QPSES) | Not set | Not set | Not set | Not set | Not set | Not set | Not set | The Workforce Shape figures for the previous quarter have been restated in line with the recommended calculation methodology | Not set |
| Not set | Not set | Workforce Dynamics Recruitment Exceptions | The number of recruitment exceptions that have been approved during the quarter. Where appropriate, organisations should ensure that figures align with those supplied to Cabinet Office for their quarterly exceptions reporting collection in 2010/11. For 2011/12, organisations need only report their exceptions on their QDS - at this stage they do not need to also report separately each quarter to the Cabinet Office. Organisations should report the number of exceptions for each discrete quarter rather than a cumulative annual position. | Quarter | Current = Q1 2011-12 (Apr-Jun) Previous = Q4 2010-11 (Jan-Mar) | Not set | Organisations internal monitoring | Management information | Not set | Not set | 27 new starters joined on Short term fixed term contracts, 3 agency workers, 7 secondments Total number of exceptions = 37 | Not set |
| Not set | Not set | Annual Turnover Rate | Annual turnover rate (Headcount basis): The number of staff exiting the organisation during the year ending the reference period, divided by the average staff in post over the year ending the reference period (where the average staff in post is calculated as the number of staff in post at the start and end of the relevant period divided by 2, and leavers are ALL leavers exiting the organisation during the period). Each quarter’s figure will show an annual turnover rate for the year ending that quarter. The definition used here is one of many interpretations of 'turnover'. Whilst we appreciate that organisations may use different measures for their own internal monitoring, we have opted for the described measure to ensure consistency across departments. Where organisations wish to make other measures available, they are free to do so in accompanying commentary or their meta-data sheet as appropriate. Figures used in the calculation of the denominator should be consistent with those used elsewhere. | Quarter | Current = year ending 30th June 2011 Previous = year ending 31st March 2011 | Not set | Organisations HR Systems | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Workforce Diversity [Total] BME | Number of staff recorded as BME/ Total number of staff with a recorded ethnicity (headcount basis - expressed as a percentage). NB: Unknown and undeclared ethnicity status staff should be excluded from the denominator. At the appropriate reference date (end of March) figures should align with those supplied for ONS ACSES. | Quarter | Current = position as at 30th June 2011 Previous = position as at 31st March 2011 | Not set | Not set | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Women | Number of female/ Total number of staff (headcount basis - expressed as a percentage). Each quarter figures should align with those supplied for ONS QPSES and for ACSES (as at end of March). | Quarter | Not set | Not set | Not set | Management information | Not set | Not set | The Workforce diversity figures for the previous quarter have been restated in line with the recommended calculation methodology | Not set |
| Not set | Not set | Disabled | Number of disabled people/ Total number of staff with a recorded disabled status (headcount basis - expressed as a percentage) NB: Unknown and undeclared disabled status staff should be excluded from the denominator. At the appropriate reference date (end of March) figures should align with those supplied for ONS ACSES. | Quarter | Not set | Not set | Not set | Management information | Not set | Not set | The Workforce diversity figures for the previous quarter have been restated in line with the recommended calculation methodology | Not set |
| Not set | Not set | Workforce Diversity [Senior Civil Servants only] BME | as BME staff above but for SCS level staff only. There was an error in the detailed definition supplied for the first QDS - the denominator was incorrectly described as all SCS staff. The denominator definition has now been amended. Organisations were previously (for QDS1) requested to report figures in line with that supplied for the Cabinet Office bi-annual SCS database collection. Given that we wish to ensure more timely access to the most recent available data, organisations should in future supply SCS diversity figures as at the specified reference date as appropriate, sourcing these from their internal HR systems. This will mean that figures are in line with diversity figures supplied for delegated grades. Where appropriate, organisations may still wish to satisfy themselves that numbers supplied for the CO SCS database (as at 31 March and 30 September each year) are consistent with those supplied for their QDS for the relevant reference periods. NB: Numbers may not always align since the SCS database collects information on core SCS staff and therefore excludes some senior staff who may be working at an equivalent level to SCS staff but who are not considered part of the SCS proper. | Biannual | Not set | Not set | Not set | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Women | as Female staff above but for SCS level staff only. There was an error in the detailed definition supplied for the first QDS - the denominator was incorrectly described as all SCS staff. The denominator definition has now been amended. Organisations were previously (for QDS1) requested to report figures in line with that supplied for the Cabinet Office bi-annual SCS database collection. Given that we wish to ensure more timely access to the most recent available data, organisations should in future supply SCS diversity figures as at the specified reference date as appropriate, sourcing these from their internal HR systems. This will mean that figures are in line with diversity figures supplied for delegated grades. Where appropriate, organisations may still wish to satisfy themselves that numbers supplied for the CO SCS database (as at 31 March and 30 September each year) are consistent with those supplied for their QDS for the relevant reference periods. NB: Numbers may not always align since the SCS database collects information on core SCS staff and therefore excludes some senior staff who may be working at an equivalent level to SCS staff but who are not considered part of the SCS proper. | Biannual | Not set | Not set | Not set | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Women in Top Management Posts’ | Number of female SCS level staff at payband 2 (Director) or above/ Total number of SCS level staff at Director level or above (headcount basis - expressed as a percentage). There was an error in the detailed definition supplied for the first QDS - the denominator was incorrectly described as all SCS staff. The denominator definition has now been amended. Organisations were previously (for QDS1) requested to report figures in line with that supplied for the Cabinet Office bi-annual SCS database collection. Given that we wish to ensure more timely access to the most recent available data, organisations should in future supply SCS diversity figures as at the specified reference date as appropriate, sourcing these from their internal HR systems. This will mean that figures are in line with diversity figures supplied for delegated grades. Where appropriate, organisations may still wish to satisfy themselves that numbers supplied for the CO SCS database (as at 31 March and 30 September each year) are consistent with those supplied for their QDS for the relevant reference periods. NB: Numbers may not always align since the SCS database collects information on core SCS staff and therefore excludes some senior staff who may be working at an equivalent level to SCS staff but who are not considered part of the SCS proper. | Biannual | Not set | Not set | Not set | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Disabled | as disabled people above but for SCS level staff only. There was an error in the detailed definition supplied for the first QDS - the denominator was incorrectly described as all SCS staff. The denominator definition has now been amended. Organisations were previously (for QDS1) requested to report figures in line with that supplied for the Cabinet Office bi-annual SCS database collection. Given that we wish to ensure more timely access to the most recent available data, organisations should in future supply SCS diversity figures as at the specified reference date as appropriate, sourcing these from their internal HR systems. This will mean that figures are in line with diversity figures supplied for delegated grades. Where appropriate, organisations may still wish to satisfy themselves that numbers supplied for the CO SCS database (as at 31 March and 30 September each year) are consistent with those supplied for their QDS for the relevant reference periods. NB: Numbers may not always align since the SCS database collects information on core SCS staff and therefore excludes some senior staff who may be working at an equivalent level to SCS staff but who are not considered part of the SCS proper. | Biannual | Not set | Not set | Not set | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Attendance Average Working Days Lost (AWDL) Actual | Definition and potential source: Cabinet Office Sickness Absence quarterly reports. See attached guidance. Information should align with that supplied for the Cabinet Office quarterly sickness absence reporting. | Quarter (data provide a rolling annual position each quarter) | Current = position as at 30th June 2011 Previous = position as at 31st March 2011 | Not set | Not set | Management information | Not set | Not set | Not set | Not set |
| Not set | Not set | Average Working Days Lost (AWDL) Standardised | Definition and potential source: Cabinet Office Sickness Absence quarterly reports. The AWDL standardised figure is only available from Cabinet Office. Cabinet Office/HMT officials will arrange for departments to be sent the standardised AWDL figure in plenty of time for inclusion in the relevant quarter's QDS | Quarter (data provide a rolling annual position each quarter) | Not set | Not set | Cabinet Office Sickness Absence quarterly reports | Management information | Not set | Not set | The “standardized Average Working Days Lost figure for June is not yet available as this data has only been submitted to ONS recently. | Not set |
| Not set | Department & Agencies only; People Survey Metrics | Engagement Index | The organisation's engagement index from the most recent annual Civil Service People Survey | Annual | Current = 2010 survey Previous = 2009 survey | Scope limited to main department only | Civil Service People Survey | Census survey | Not set | Not set | Not set | Not set |
| Not set | Not set | Theme Scores Leadership & Managing Change | The organisation's theme score for the leadership and manging change" theme from the most recent annual Civil Service People Survey . Figure as published in survey reports | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | My Work | The organisation's theme score for the "my work" theme from the most recent annual Civil Service People Survey | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | My Line Manager | The organisation's theme score for the "my line manager" theme from the most recent annual Civil Service People Survey | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Organisational Objectives & Purpose | The organisation's theme score for the "organisational objectives and purpose" theme from the most recent annual Civil Service People Survey | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
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| Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |
| Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set | Not set |